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Meeting Details

Executive
20 Dec 2021 - 16:00 to 16:19
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.
EX.148/21
An apology for absence was submitted on behalf of the Town Clerk and Chief Executive.
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.
EX.149/21
RESOLVED - That the Agenda be agreed as circulated.
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.
EX.150/21
No declarations of interest were submitted.

To confirm the Minutes of the meeting of the Executive held on 22 November 2021.
(Copy Minutes herewith)








EX.151/21
RESOLVED - That the minutes of the meeting held on 22 November 2022 be agreed.
Public Items
A.1 BUDGET PROCESS 2022/23 - 2026/27
(Key Decision - KD.10/21)

The reports in respect of the items listed under Agenda Item A.1 have been reproduced in a Budget Book and circulated under cover of a letter dated 12 November 2021 from the Corporate Director of Governance and Regulatory Services.

The Corporate Director of Finance and Resources to submit an update to report RD.46/21 with a summary of the Council’s revised revenue base estimates for 2021/22, together with base estimates for 2022/23 and forecasts up to 2026/27 for illustrative purposes.  Potential new spending pressures, bids and savings are also considered.
(Report RD.52/21 herewith)

EX.153/21
(Key Decision KD.10/21)

Portfolio     Finance, Governance and Resources

Relevant Scrutiny Panel
 
Health and Wellbeing; Economic Growth; Business and Transformation
 
Subject Matter

Pursuant to Minute EX.128/21, the Finance, Governance ad Resources Portfolio Holder submitted report RD.52/21 providing an update to the Corporate Director of Finance and Resources’ report to the Executive of 22 November 2021 (RD.46/2). 

Summarised within the report were the revised revenue base estimates for 2021/22, together with the base estimates for 2022/23 and forecasts up to 2026/27 for illustrative purposes. 

The report drew Members’ attention to the fact that a number of significant factors affecting the budget were currently unresolved.  In particular, the following were key to the budget process and details thereon would be considered as the budget progressed.

  • Ongoing impact of COVID-19
  • Local Government Finance Settlement – announcement due by December 2021
  • Further expected changes in government grant e.g. New Homes Bonus, Housing Benefit Administration Grant
  • Future borrowing requirements
  • Commercial and investment opportunities
  • Local Government Reorganisation

Set out at Section 3 was an overview of the outstanding key issues and resource assumptions, with details of the potential new spending pressures/bids that needed to be considered also provided at Section 4. 

The Council’s current levels of balances set out at Appendix A included any impact of the proposed pressures and savings outlined in the report. The Projects Reserve would be used as a first call for any projected revenue budget deficit however, maintaining the current level of reserves was dependent upon the achievement of the transformation savings. A risk-based review of reserve levels had been undertaken and showed that the minimum level of General Fund Reserves should remain at £3.1million due to uncertainties around future funding from Business Rates; however that would be reviewed during the budget process. 

The Finance, Governance and Resources Portfolio Holder concluded by moving the recommendations as detailed within the report. The Leader seconded them.

Summary of options rejected   none
DECISION

That the Executive:
(i) noted the revised base estimates for 2021/22 and base estimates for 2022/23;
(ii) noted that the estimates in the report were draft and would be subject to the confirmation of Local Government Finance Settlement due in December 2021;
(iii) noted the current MTFP projections, which would continue to be updated throughout the budget process as key issues become clearer and decisions were taken;
(iv) noted the budget pressures, bids and savings which needed to be taken into account as part of the 2022/23 budget process;
(v) Approved the release of amounts from the Operational Risk Reserve for Treasury Management (£600,000) and Covid costs (£500,000) as outlined in paragraph 5.2 of report RD.52/21
(vi) notes the Statutory Report of the S.151 Officer outlining the risks associated with the draft budget figures and that minimum reserves may need to be reviewed in the future depending upon the outcome of the Local Government Finance review. 
 
Reasons for Decision

To ensure that a balanced budget is set.

The Corporate Director of Finance and Resources to submit a report summarising the  revised capital programme for 2021/22 together with the proposed method of financing as set out in Appendices A and B.  The report also summarises the proposed programme for 2022/23 to 2026/27 in the light of new capital proposals identified and summarises the estimated capital resources available to fund the programme.
(Report RD.55/21 herewith)



EX.154/21

 (Key Decision – KD.10/21)                 

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel             Business and Transformation       

Subject Matter

Pursuant to Minute EX.133/21, the Finance, Governance and Resources Portfolio Holder submitted report RD.55/21 which provided an update to the Corporate Director of Finance and Resources’ report to the Executive of 22 November 2021 (RD.47/21).

The report set out the proposed capital programme for 2022/23 to 2026/27 in the light of new capital proposals identified and summarised the estimated capital resources available to fund the programme.

The resources available to support the capital programme could only be estimated during the year.  The final position was dependent, in particular, on how successful the Council had been in achieving Capital Receipts from the sale of assets against its target.

The cost of externally borrowing £1m to fund the capital programme would result in a charge to the revenue account in the next full year of approximately £50,000.  That was made up of £20,000 for the cost of the interest payable (2% of £1m equated to £20,000) and a principal repayment provision of 3% of the outstanding sum (3% of £1m equated to £30,000). 

The revised capital programme for 2021/22 (Appendix A) now totalled £30,378,800.  The revised anticipated resources available and their use to fund the capital programme were depicted at Appendix B.

The Finance, Governance and Resources Portfolio Holder moved the recommendations, which were seconded by the Economy, Enterprise and Housing Portfolio Holder.

Summary of options rejected     None

DECISION

That the Executive:
(i) Noted the revised capital programme and relevant financing for 2021/22 as set out in Appendices A and B of report RD.55/21;
(ii) Given initial consideration and views on the proposed capital spending for 2022/23 to 2026/27 given in the report in the light of the estimated available resources;
(iii) Noted that any capital scheme for which funding has been approved by Council may only proceed after a full report, including business case and financial appraisal, has been approved. 

Reasons for Decision  To ensure that a balanced budget is set

The Corporate Director of Finance and Resources to submit a report setting out the Council’s draft Treasury Management Strategy Statement for 2022/23, in accordance with the CIPFA Code of Practice on Treasury Management.  The Investment Strategy and the Minimum Revenue Provision (MRP) Strategy for 2022/23 are also incorporated as part of the Statement.  So too are the Prudential Indicators as required within the Prudential Code for Capital Finance in Local Authorities. 
(Copy Report RD.53/21 herewith)

EX.155/21

 (Key Decision – KD.10/21)                     

Portfolio       Finance, Governance and Resources    

Relevant Scrutiny Panel             Business and Transformation       

Subject Matter

Pursuant to Minute EX.135/21, the Finance, Governance and Resources Portfolio Holder submitted report RD.53/21 setting out the Council's draft Treasury Management Strategy Statement for 2022/23 in accordance with the CIPFA Code of Practice on Treasury Management.  The Investment Strategy and the Minimum Revenue Provision Strategy for 2022/23 were incorporated as part of the Statement, as were the Prudential Indicators as required within the Prudential Code for Capital Finance in Local Authorities.  

The report had been considered by the Audit Committee on 10 December 2021 and would be considered by the Business and Transformation Scrutiny Panel  on 6 January 2022.

The Finance, Governance and Resources Portfolio Holder moved the recommendation set out within the report and the Leader seconded the recommendation.  

Summary of options rejected     None

DECISION

That the Executive noted the draft Treasury Management Strategy Statement for 2022/23, which incorporated the Investment Strategy and the Minimum Revenue Provision (MRP) Strategy, together with the Prudential Indicators for 2022/23 as set out in Appendix A and the Treasury Management Policy Statement as set out at Appendix D to Report RD.53/21; and sought comments from the Business and Transformation Scrutiny Panel in January 2022.

Reasons for Decision

To ensure the Council’s investments are in line with the appropriate policies including the Treasury Management Strategy Statement

A.1 (d) Pdf CHARGES REVIEWS (137Kb)

Pursuant to Minutes EX.129/21, EX.130/21, EX.131/21 and EX.132/21, the Executive will consider feedback from Scrutiny Panels on the Charges Reviews and make decisions on the level of charges to be applied as not yet resolved for Community Services; Economic Development; Governance and Regulatory Services; and Licensing.
(Copy Scrutiny Panel Minute Excerpts herewith)

Executive Members are asked to refer to the Charges Review Reports contained within the Budget Book circulated on 12 November 2021 (CS.37/21; ED.39/21;GD.55/21 and GD.82/21)

Background Papers – various financial reports being considered as part of the Budget process are available on the Council’s website – https://carlisle.cmis.uk.com/

EX.156/21

(Key Decision KD.10/21)  

Portfolio       Cross-cutting

Relevant Scrutiny Panel            

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

Pursuant to Minutes EX.129/21, EX.130/21, EX.131/21 and EX.132/21, further consideration was given to the Charges Reviews in respect of charges falling within the responsibility of the Community Services; Economic Development; Governance and Regulatory Services Directorates; and the Licensing Section. 

Extracts from the Minutes of the meetings of the Health and Wellbeing Scrutiny Panel on 25 November 2021 (HWSP.79/21); Economic Growth Scrutiny Panel on 2 December 2021 (EGSP.74/21); and Business and Transformation Scrutiny Panel on 7 December 2021 (BTSP.90/21) in respect of the proposed charges were submitted.

The Economic Growth Scrutiny Panel had recommended that the Car Parking charges be frozen for the first hour in all City Council car parks.

Executive Members were asked to refer to the Charges Review Reports contained within the Budget Book.

The Finance, Governance and Resources Portfolio Holder moved and the Leader seconded the recommendation.

Summary of options rejected    

a number of alternative charges as detailed in the above reports          

DECISION

1. That the fees and charges for 2022/23 relating to those services falling within the responsibility of the Community Services Directorate (CS.37/21), including the proposal to freeze the first hour of car parking charges for Council owned car parks, be approved with effect from 1 April 2022.
2. That the fees and charges for 2022/23 relating to those services falling within the responsibility of the Economic Development Directorate (ED.39/21) be approved with effect from 1 April 2022.
3. 
That the fees and charges for 2022/23 relating to the areas falling within the responsibility of the Governance and Regulatory Services Directorate (GD.55/21) be approved with effect from 1 April 2022.
4.
That the Executive noted the Licensing Charges which had been approved by the Regulatory Panel on 1 December 2021; and approved the fees under the Scrap Metal Dealers Act 2013 with effect from 1 April 2022. (GD.82/21)

Reasons for Decision

The proposed charges and options reflected the Corporate Charging Policy as set out in the Medium Term Financial Plan, whilst attempting to recognise service pressures and trends.

A.2 EXECUTIVE DRAFT BUDGET PROPOSALS FOR CONSULTATION
(Key Decision - KD.10/21)

The Executive to table the draft Budget for consultation.
EX.157/21

(Key Decision – KD.10/21)

Portfolio       Finance, Governance and Resources    

Relevant Scrutiny Panel             Business and Transformation

Subject Matter

The Finance, Governance and Resources Portfolio Holder reported that the Executive was issuing their 2022/23 Budget Proposals for consultation, copies of which were circulated.

The Executive had taken into consideration the recommendations of the three Scrutiny Panels and had included, for consultation, the recommendation to freeze the City Council portion of the Council Tax for 2022/23 and the recommendation to freeze the first hour of car parking charges in City Council car parks.

Over the next four weeks, the Executive would be consulting on its budget proposals with businesses, trade union representatives and its residents.  The deadline for comments was 9.00 am on 18 January 2022.  The Executive would respond to consultees’ feedback at its meeting on 19 January 2022.

The Finance, Governance and Resources Portfolio Holder concluded by moving the recommendation that the Executive’s draft Budget proposals be agreed and circulated for consultation; the Leader seconded the recommendation.

Summary of options rejected    

A number of options which had been considered as part of the Council’s 2022/23 budget deliberations as identified in various reports

DECISION

That the Executive's draft Budget proposals, as circulated at the meeting and appended to these Minutes as Appendix A, be agreed and circulated for consultation.

Reasons for Decision

To produce the draft Budget proposals for consultation purposes.

(Key Decision – KD.19/21)

The Corporate Director of Governance and Regulatory Services to submit the Statement of Gambling Policy 2022 – 2025 for approval.  The Licensing Committee considered the matter on 1 December 2021.
(Copy Report GD.86/21 and Minute Excerpt herewith)

Background Papers – are available on the following websites
https://www.gamblingcommission.gov.uk/print/guidance-to-licensing-authorities
https://www.legislation.gov.uk/ukpga/2005/19/contents

EX.158/21

(Key Decision - KD.19/21)


**(In accordance with Paragraph 15(i) of the Overview and Scrutiny Procedure Rules, the Mayor had agreed that call-in procedures should not be applied to this item)

Portfolio     
Finance, Governance and Resources

Relevant Scrutiny Panel

Business and Transformation

Subject Matter

The Finance, Governance and Resources Portfolio Holder reported (GD.86/21) that Section 349 of the Gambling Act 2005 required all licensing authorities to prepare and publish a Statement of Principles that they proposed to apply in exercising their functions under the Act during the three year period to which the policy applied.

The Finance, Governance and Resources Portfolio Holder advised that the Licensing Committee had considered the response to the consultation and noted that no amendments had been made to the Policy (Minute Excerpt LC.34/21 referred).

The Chair of the Licensing Committee was in attendance.  In addressing the Executive, the Chair stated that the Gambling Act 2005 came into effect in 2007 and the Licensing Authority must review, consult and then publish its policy statement every 3 years.

The Policy covered the premises and activities that the authority had responsibility for and how applications were considered, monitoring and enforcement was undertaken and also included a Local Area Profile where gambling premises were mapped out to look at potential clusters and locations in relation to various properties, such as local hostels, community centres, schools and colleges

The Chair stated that the Licensing Committee agreed the reviewed Policy to be consulted upon at their meeting on 18th August 2021.  As there had been a limited number of changes to both regulations issued by the Secretary of State and guidance issued by the Gambling Commission in the intervening 3 year period, there had been no substantial changes to the Policy.  The Policy was consulted upon until 8th October 2021 and no responses had been received.  The Policy was circulated widely and publicised on the council’s website and social media sites.

The Licensing Committee approved the draft policy to be forwarded to the Executive on 1st December 2021 in order for the Executive to forward to Council to adopt the statement on 4th January 2022. 

The Finance, Governance and Resources Portfolio Holder moved that the Policy be referred to Council for approval and the Leader seconded the recommendation.


Summary of Options Rejected  Not to refer the Policy for approval.

DECISION

That the Executive:
1. Had considered the responses to the consultation (GD.86/21)
2. Had given consideration to the amended draft Gambling Policy with a view to adoption by Council on 4 January 2022.

 
Reasons for Decision

To meet the requirements of the Gambling Act 2005.

(Key Decision KD.20/21)

The Corporate Director of Governance and Regulatory Services to submit a report asking for the approval of a revision of the Housing Renewal Assistance Policy, to revise the discretionary housing assistance funding available through the Disabled Facility Grant.  The matter was considered by the Health and Wellbeing Scrutiny Panel at their meeting on 25 November 2021.
(Copy Report GD.70/21 herewith and Minute Excerpt herewith)

EX.159/21
(Key Decision KD.20/21)

**(In accordance with Paragraph 15(i) of the Overview and Scrutiny Procedure Rules, the Mayor had agreed that call-in procedures should not be applied to this item)

Portfolio      Communities, Health and Wellbeing

Relevant Scrutiny Panel     Health and Wellbeing

Subject Matter
The Communities, Health and Wellbeing Portfolio Holder presented a review of the existing
Regulatory Reform Order (RRO) Housing Renewal Assistance Policy which was last updated in
2018 and approved by Council in January 2019. Revisions had been necessary to ensure the
Housing Renewal Assistance Policy was fit for purpose as an offer for residents and reflected
the current demands on the service. The revised Policy had been attached to report GD.70/21
as an appendix.

The Communities, Health and Wellbeing Portfolio Holder highlighted that the recommendation would allow specific DFG funding to be used for grants to assist the elderly, disabled or other vulnerable groups to live independently and to improve their living conditions and well-being.  Specifically, minor works that supported ill health prevention, promote independence and delay transfer into care.  She clarified that the Disabled Facilities Grants were not means tested.

The Health and Wellbeing Scrutiny Panel had considered the report on 25 November 2021 (HWSP.83/21 referred) and received the report.

The Chair of the Health and Wellbeing Scrutiny Panel had been invited to attend to speak but was not in attendance today.

The Communities Health and Wellbeing Portfolio Holder moved the recommendations and the  Economy, Enterprise and Housing Portfolio Holder seconded them.

 
Summary of options rejected     None
 
DECISION
That the Executive:
1. Had considered the proposed revised Housing Renewal Assistance Policy 2022 at Appendix 1 of report GD.70/21.
2. Referred the Housing Renewal Assistance Policy 2022 to Council in accordance with the Council's Budget and Policy Framework.

Reasons for Decision

The revised Housing Renewal Assistance Policy 2022 will assist in ensuring that best use is made of the DFG capital funding making use of existing capacity and expertise within the Housing and Pollution and Homelife teams.

The introduction of flexibility into the assistance process is being promoted as good practice nationally and in line with government and local policies.

(Key Decision KD.24/21)

The Deputy Chief Executive to submit an update of the Tullie House Museum and Art Gallery Trust 2021/2022 – 2030/31 Business Plan for the 2022/23 financial year.  The matter was considered by the Health and Wellbeing Scrutiny Panel at their meeting on 25 November 2021.
(Copy Report CS.46/21 and Minute Excerpt herewith)

EX.160/21
(Key Decision KD.24/21)

**(In accordance with Paragraph 15(i) of the Overview and Scrutiny Procedure Rules, the Mayor had agreed that call-in procedures should not be applied to this item)

Portfolio     Culture, Heritage and Leisure

Relevant Scrutiny Panel     Health and Wellbeing

Subject Matter

The Culture, Leisure and Heritage Portfolio Holder presented report CS.46/21, the purpose of which was to introduce and allow consideration of the Tullie House Museum and Art Gallery Trust 2022/23 Business Plan in order that the Council may, in due course, agree core funding for the Trust. That was in line with Section 5 of the Partnership Agreement between the Council and Tullie House Trust, which stated that the Business Plan submitted by the Trust should be used as the basis for agreeing

future years funding.
Details of the background position; core grant; lease arrangements; building and collection
financial implications; impact of COVID-19 and impact of the proposals put forward by Tullie
House Trust were provided within the report.

The Culture, Leisure and Heritage Portfolio Holder noted that the proposed Business Plan contained assumptions based on the success, or otherwise, of a number of grant funding applications.  He thanked City Council officers for their continuing work in assisting and supporting Tullie House in application processes.

The Health and Wellbeing Scrutiny Panel had received the Business Plan on 25 November 2021 (HWSP.76/21 referred).

The Chair of the Health and Wellbeing Scrutiny Panel had been invited to speak but was not in attendance today.

The Culture, Heritage and Leisure Portfolio Holder moved that the Business Plan be referred to Council for agreement.  The Environment and Transport Portfolio Holder seconded the recommendation.

Summary of options rejected that the Business Plan should not be referred for scrutiny

DECISION
 
 Had reviewed the Tullie House Business Plan before making recommendations to full Council for consideration. (CS.46/21)

Reasons for Decision

The recommendations allowed the report, the associated Business Plan and core funding to be approved in line with the Partnership Agreement.

(Key Decision KD.26/21)

The Corporate Director of Economic Development to submit a report regarding the governance arrangements for the Future High Street Programme Governance and requests approval to take forward two of the projects through a grant funding agreement with Cumbria County Council to manage and deliver the projects.
(Copy Report ED.33/21 herewith)



EX.161/21

(Key Decision KD.20/21)

Portfolio Leader / Economy, Enterprise and Housing

Relevant Scrutiny Panel     
Economic Growth

Subject Matter

The Economy, Enterprise and Housing Portfolio Holder submitted report ED.33/21 outlining the governance arrangements in place for the Future High Street Fund (FHSF) Programme.  The report requested approval to take forward two of the projects, pedestrian enhancement of Devonshire Street and reimagining Greenmarket / Market Square as Carlisle's event space, through a grant funding agreement with Cumbria County Council to manage and deliver the projects.

Carlisle City Council was the accountable body for the FHSF Programme delivery and as such the Council would make the ultimate decisions in delivery of the programme, however, consideration of the views of the Cumbria County Council’s Local Area Committee was required in reference to the two highways related projects. This ensured that the FHSF programme was ultimately accountable to the Council’s elected members, who would monitor spending, delivery progress and support in the management of any risks through the Council’s governance structure.

The governance structure for the FHSF Programme as set out in the business case was outlined in section 2.1.2 of the report.

Although Carlisle City Council was the lead Council, Cumbria County Council would manage the delivery of the two projects as Highways Authority.  A grant funding agreement had been drafted and outlined the responsibilities of both authorities with respect to the use of the grant for the delivery of two projects. The agreement outlined the trigger points for the drawdown of the grant funding to the County Council.

The Economy, Enterprise and Housing Portfolio Holder thanked the Economic Development team for their excellent work on the projects.

The Economy, Enterprise and Housing Portfolio Holder moved the recommendations as set out in the report and the Communities, Health and Wellbeing Portfolio Holder seconded them.

Summary of options rejected  Not to continue with the Future High Street Fund projects

DECISION

That the Executive:

1. Considered and approved the Future High Street Programme Governance arrangements as set out in report ED.33/21.
2. Give approval to enter into a grant funding agreement with the Cumbria County Council to deliver two of the Future High Street funded projects:
     a. Pedestrian Enhancement of Devonshire Street – the County Council 
         would manage and deliver the project as outlined in the grant funding
          agreement for 
this project; and
     b. Reimagining Greenmarket / Market Square as Carlisle’s event space –
         both councils would co-produce this project in terms of design, the
         County Council would  
manage and deliver this project as outlined in a
         co-operation and grant funding 
agreement.
The final terms of the grant funding agreements for the two projects to be agreed by the Corporate Director of Economic Development following consultation with the Corporate Director of Finance and Resources, Corporate Director of Governance and Regulatory Services, Portfolio Holder for Economic Development and the Leader of the Council and subject to the project being assured by the governance structure.
3. Agreed to the redistribution of the funding to be undertaken by the Corporate Director of Economic Development following consultation with the Corporate Director of Finance and Resources.

Reasons for Decision

To meet strategic objectives of the Carlisle Future High Street Fund and move forward with the four projects which had £9.1m of funding awarded to them.

(Key Decision)

(The Leader agreed to this Key Decision item being considered at this meeting, although not in the Notice of Executive Key Decisions)

The Deputy Chief Executive to submit a report seeking approval for the release of the One Public Estate (OPE) sustainable grant funds in the manner set out in the report and the appended draft grant funding agreement.
(Copy Report CS.48/21 herewith)

EX.162/21
(Key Decision)

(The Leader agreed to this Key Decision item being considered at this meeting, although not in the Notice of Executive Key Decisions)

Portfolio     Finance, Governance and Resources

Relevant Scrutiny Panel     Business and Transformation

Subject Matter

The Finance, Governance and Resources Portfolio Holder submitted a report seeking the Executive's approval to act as Lead Body ( (equivalent to Accountable Body) on the Cumbria One Public Estate sustainable grant funding project and agree to release grant funds in the manner set out in report CS.48/21 and the appended draft grant funding agreement.

The One Public Estate (OPE) programme was a partnership between the Office of Government Property (OGP) in the Cabinet Office, the Local Government Association (LGA) and the Department for Levelling Up, Housing and Communities (DLUHC). The collective aim of the partnership was to bring public sector bodies together; to create better places by using public assets more efficiently, creating service and financial benefits for partners; and releasing public land for housing and development.

During late 2019 the OPE Cumbria Partnership applied for further funding under ninth round of the programme. This application was approved and an award of £360,000 was made to the partnership to assist with the delivery of the programme.  This award was also accepted via an Officer Decision Notice in February 2021. The allocation and grant arrangements for this project were proposed to be via the OPE Programme Board with Carlisle City Council acting as the accountable body.

The scheme required the release of funds from the £300,000 partnership funding currently being held by Carlisle City Council. To facilitate the release and protect the Council from risks associated with the repayment of the sustainable grant a Grant Funding Agreement had been drafted to ensure good governance and bind the receiving body (Morecambe Bay NHS Foundation Trust) to repaying this grant before the City Council was required to repay this to OPE.

The Finance, Governance and Resources Portfolio Holder moved, and the Leader seconded, the recommendations.

Summary of options rejected     

That Carlisle City Council not act as Lead Body on the Cumbria OPE 8 sustainable funding project.

DECISION
That the Executive
1. Give authority for the Council to act as Lead Body (equivalent to Accountable Body) on the Cumbria OPE 8 sustainable grant funding project to deliver NHS services within local authority owned leisure facilities.
2. Reviewed the proposed arrangements set out in report CS.48/21 and the appended grant funding agreement and approved the release of OPE funds to enable timely delivery of the project objectives.
3. Delegated the approval of future grant funds and repayment arrangements under this OPE round to the Deputy Chief Executive in consultation with the Portfolio Holder for Finance, Governance and Resources.

Reasons for Decision

The OPE programme represented an important step forward in determining the future 
use of public sector assets and property. This OPE grant provides a key opportunity to develop new joint service arrangements that would support the county Public Health Strategy and more efficient property use arrangements.
The risks associated with the allocation of these grants would be mitigated by the deployment of a Grant Funding Agreement to govern the payment and repayment of the funds. 

(Non Key Decision)

The Notice of Executive Key Decisions, published on 19 November 2021, is submitted for information.
(Copy Notice herewith)

EX.163/21
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The Notice of Executive Key Decisions published on 19 November 2021 was submitted for information.

Summary of options rejected     none

DECISION

That the Notice of Executive Key Decisions dated 19 November 2021 be received.

Reasons for Decision     Not applicable

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.(Copy Schedule herewith)

Background Papers – as detailed within the Schedule

EX.164/21
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic growth; Business and Transformation

Subject Matter

Details of decisions taken by Officers under delegated powers were submitted.

Summary of options rejected     none

DECISION

That the decisions, attached as Appendix B, be noted.

Reasons for Decision     Not applicable
A.10 Pdf JOINT MANAGEMENT TEAM (66Kb)

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 22 November 2021 are submitted for information.   
(Copy Minutes herewith)

EX.165/21
(None Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The Minutes of the meeting of the Joint Management Team held on 22 November 2021 were submitted for information.

Summary of options rejected     none

DECISION

That the Minutes of the meeting of the Joint Management Team held on 22 November 2021, attached as Appendix C, be received.

Reasons for Decision    Not applicable

(Non Key Decision)

The Corporate Director of Governance and Regulatory Services to submit a report on the dates and times of meetings for the 2022/23 Municipal Year prior to submission to Council.
(Copy Report GD.89/21 herewith)

Background Papers – Carlisle City Council’s Constitution; Report GD.38/21 (Dates and Times of Meetings 2021/22 from Council on 24 May 2021) are available on the Council’s website - http://cmis.carlisle.gov.uk/cmis/

EX.166/21
(Non Key Decision)

**(In accordance with Paragraph 15(i) of the Overview and Scrutiny Procedure Rules, the Mayor had agreed that call-in procedures should not be applied to this item)

Portfolio      Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation 

Subject Matter

The Leader submitted GD.89/21 concerning proposed dates and times of meetings of the City Council, Executive, Scrutiny Panels. Audit Committee and the Regulatory Committees for the 2022/23 municipal year.

The Leader then moved the recommendations and the Economy, Enterprise and Housing Portfolio Holder seconded them.

Summary of options rejected     none

DECISION

1. That the City Council be requested to agree the schedule of dates and times of meetings in the 2022/23 Municipal Year as set out in the calendar attached as an Appendix to Report GD.89/21.
2. That the dates and times for meetings of the Executive, which had been chosen by the Leader, be noted.

(Non Key Decision)

 The Policy and Communications Manager to submit the Quarter 2 2021/22 performance against the current Service Standards and a summary of the Carlisle Plan 2021-23 actions as defined in the Plan.  Performance against the 2021/22 Key Performance Indicators is also included.
(Copy Report PC.41/21 herewith / Minute Excerpts herewith / to follow)

EX.167/21

(Non Key Decision)

Portfolio     Finance, Governance, Resources

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The Finance. Governance and Resources Portfolio Holder submitted report PC.41/21 containing the Quarter 2 performance against 
the current Service Standards, together with an update on the delivery of the Carlisle Plan 2021-23 actions as defined in the Plan. Performance against the 2021/22 Key Performance Indicators was also included.

The Health and Wellbeing; Economic Growth and Business and Transformation Scrutiny Panels had scrutinised performance at their meetings held on 25 November; 2 December and 7 December 2021 respectively.
 
Excerpts from the Minutes of those meetings (HWSP.85/21; EGSP.79/21 and BTSP.94/21) were also submitted.

The Finance, Governance and Resources Portfolio Holder moved the recommendation which was seconded by the Leader.

Summary of options rejected     none

DECISION

That the Executive had considered the performance of the City Council as presented in Report PC.41/21 with a view to seeking continuous improvement in how the Council delivered its priorities.

Reasons for Decision
To seek Executive’s consideration of the performance of the City Council as presented in the report.
Exempt Items
B.1 CITADELS PROJECT

(Key Decision KD.23/21)

The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Corporate Director of Economic Development to submit the proposals for the redevelopment of the Citadels and approve the land assembly activity required by the Council to enable the delivery of scheme.
(Copy Report ED.41/21 herewith)

Members of the Executive

Councillor J Mallinson (Leader's Portfolio)

Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)

Councillor N Christian (Environment and Transport Portfolio Holder)

Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)

Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)

Councillor P Nedved (Economy, Enterprise and Housing Portfolio Holder)

Enquiries, requests for reports, background papers etc to: 
committeeservices@carlisle.gov.uk

Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on Thursday 30 December 2021

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
No apology information has been recorded for the meeting.
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also Present:     Councillor Mrs Bowman, Chair of the Licensing Committee

Officers:     Deputy Chief Executive
                    Corporate Director of Governance and Regulatory Services
                    Corporate Director of Finance and Resources
                    Corporate Director Economic Development