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Meeting Details

Executive
27 Sep 2021 - 16:00 to 16:10
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.

EX.100/21
Apologies for absence were submitted on behalf of the Culture, Heritage and Leisure Portfolio Holder and the Town Clerk and Chief Executive. 
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.

EX.102/21

RESOLVED – That the Agenda be agreed as circulated.

DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.

EX.101/21
There were no declarations of interest submitted.
MINUTES OF PREVIOUS MEETINGS

To confirm the Minutes of the meetings of the Executive held on 2 August 2021 and 31 August 2021.
[Copy Minutes in Minute Book Volume 48(2)]



EX.103/21
RESOLVED - That the minutes of the Executive held on 2 August 2021 and 31 August 2021 were confirmed.  The minutes were signed by the Chair.
Public Items
A.1 QUESTIONS BY MEMBERS OF THE PUBLIC

Any views or opinions expressed in the questions set out in this Agenda paper are those of the person submitting the question and do not necessarily reflect the position, views or opinions of the Council.

Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory Services to report the receipt of the following questions submitted on notice by a member of the public:

Victorian and Turkish Baths

1. “The Carlisle Plan was amended by the Executive at their meeting of 31 August 2021 to include the Turkish Baths. Under Delivering the Borderlands Inclusive Growth Deal, the Plan states that “works to the exterior of the building and the installation of new utilities systems” will be implemented.  At a meeting of the Council on 27 April 2021, the Council Leader gave a statement in which he said that a budget had been identified within the Borderlands project to fund the exterior and interior work to the baths.  Is the budget within the Borderlands project conditional on the City Council making the site of the 1970s pool building available to the Borderlands project?”

2. “At the meeting of the Executive on August 31st 2021, it was agreed to refer the Asset Management Plan for approval to Council. It was confirmed to the Business Transformation Scrutiny Committee that under the plan the Victorian and Turkish Baths are excluded from the maintenance programme and will be incorporated back into the programme on completion of the interior and exterior work that is to be funded by the budget from the Borderlands Project. Can the Executive detail how maintenance and general repairs to the Victorian and Turkish Baths will be funded between now and the incorporation of the Baths into the maintenance programme?”

EX.104/21
Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory Services to report the receipt of the following questions submitted on notice by a member of the public:
 
 Victorian and Turkish Baths
Question 1.
“The Carlisle Plan was amended by the Executive at their meeting of 31 August 2021 to include the Turkish Baths. Under Delivering the Borderlands Inclusive Growth Deal, the Plan states that “works to the exterior of the building
and the installation of new utilities systems” will be implemented. At a meeting of the Council on 27 April 2021, the Council Leader gave a statement in which he said that a budget had been identified within the Borderlands project to fund the exterior and interior work to the baths. Is the budget within the Borderlands project conditional on the City Council making the site of the 1970s pool building available to the Borderlands project?”

The Leader responded to the question:

"The Station gateway project includes proposals to re-develop the area to the rear of the station to provide a new entrance, additional parking, drop off facilities and replacement bus services.

In order to accommodate the development, the City Council has made available the land currently occupied by the 1970s pools.  However, this would require works to the Victorian and Turkish Baths which it was agreed would be funded by the Borderlands Project."

Pursuant to Procedure Rule 10.8 the member of the public asked a supplementary question:

"Were there any conditions tied to the £400,000 budget from the Borderlands Project?"

The Leader responded that he was not aware of any.

Question 2.
“At the meeting of the Executive on August 31st 2021, it was agreed to refer the Asset Management Plan for approval to Council. It was confirmed to the Business Transformation Scrutiny Committee that under the plan the Victorian
and Turkish Baths are excluded from the maintenance programme and will be incorporated back into the programme on completion of the interior and exterior work that is to be funded by the budget from the Borderlands Project. Can the
Executive detail how maintenance and general repairs to the Victorian and Turkish Baths will be funded between now and the incorporation of the Baths into the maintenance programme?”

The Leader responded to the question:

"With regards the maintenance programme, the Victorian and Turkish Baths has been taken out of the maintenance programme while the capital works are undertaken as part of the Borderlands Station gateway project as there won't be any need for maintenance during this period.  Once these works are completed and assessed, the Baths will be included in the programme."

Pursuant to Procedure Rule 10.8 the member of the public asked a supplementary question:

"Was the Council responsible for the works and which budget would the maintenance work come from?"

The Leader responded that the works would be part of the Council's maintenance budget.

(Non Key Decision)

The Notice of Executive Key Decisions, published on 27 August 2021, is submitted for information.
(Copy Notice herewith)

EX.105/21

(Non Key Decision)

Portfolio         Cross-Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The Notice of Executive Key Decisions dated 27 August 2021 was submitted for information. The Leader moved and the Finance, Governance and Resources Portfolio Holder seconded the paper.

Summary of options rejected       None

DECISION

That, subject to the above, the Notice of Executive Key Decisions dated 27 August 2021 be received.


Reasons for Decision 
Not applicable

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.
(Copy Schedule herewith)

Background Papers – as detailed within the Schedule

EX.106/21
(Non Key Decision)

Portfolio Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

Details of decision taken by Officer under delegated powers wee submitted.  The Leader moved and the Finance, Governance and Resource Portfolio Holder seconded the paper.

Summary of options rejected None

DECISION

That the decisions, attached as appendix A, be noted.

Reasons for Decision Not applicable
A.4 Pdf JOINT MANAGEMENT TEAM (138Kb)

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 31 August 2021 are submitted for information.   
(Copy Minutes herewith)

EX.107/21

(Non Key Decision)

Portfolio         Cross-cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The Minutes of the meeting of the Joint Management Team held on 31 August 2021 were submitted for information.

 

The Leader moved and the Finance, Governance and Resources Portfolio Holder seconded the Minutes.

 
Summary of options rejected       None

DECISION

That the Minutes of the meeting of the Joint Management Team held on 31 August 2021, attached as Appendix B, be received.

Reasons for Decision      Not applicable

(Non Key Decision)

The Policy and Communications Manager to submit a report presenting the Annual Equality Report for 2020/21 and the Equality Action Plan 2021.  The Health and Wellbeing Scrutiny Panel considered the matter on 2 September 2021.
(Copy Report PC.30/21 herewith and Minute Excerpt to follow)

EX.108/21

(Non Key Decision)

Portfolio Communities, Health and Wellbeing
Relevant Scrutiny Panel Health and Wellbeing 
Subject Matter
The Communities, Health and Wellbeing Portfolio Holder presented the Annual Equality Report for 2020/21 and the Equality Action Plan 2021. The Council had a positive approach to equality both in supporting staff and engaging with the community. This was demonstrated by the commitment to be open and transparent, acknowledging gaps in data and looking at how the Council can improve.
The Equality Action Plan 2021 set out actions on how the Council would work towards achieving the equality objectives and address the issues identified. The Communities Health and Wellbeing Portfolio Holder thanked
the Health and Wellbeing Scrutiny Panel for their input.

The Communities, Health and Wellbeing Portfolio Holder moved the recommendation which was seconded by
the Economy, Enterprise and Housing Portfolio Holder.
The Health and Wellbeing Scrutiny Panel has considered the report at their meeting on 2 September 2021
(Minute Excerpt HWSP.57/21 referred).

The Vice Chair of the Health and Wellbeing Scrutiny Panel was in attendance at the meeting. She noted that the Panel had noted the outstanding work that staff had undertaken during a difficult time and the Panel had welcomed the report.

Summary of options rejected None
DECISION That the Executive had considered and commented on the content of the Annual Equality Report and Equality Action Plan.
Reasons for Decision The Annual Equality Report enabled the Council to fulfil requirements of the Public Sector Equality Duty.

(Non Key Decision)

The Policy and Communications Manager to submit a report containing the Quarter 1 2021/22 performance against the current service standards and a baseline position for the Carlisle Plan 2021-23 actions as defined in the draft Plan.  Performance against the 2021/22 Key Performance Indicators is also included.  The performance was scrutinised by the Business and Transformation; Health and Wellbeing; and Economic Growth Scrutiny Panels on 26 August; 2 September and 9 September 2021 respectively.
(Copy Report PC.36/21 herewith / Minute Excerpts herewith/to follow)



EX.109/21

 (Non Key Decision)

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel            

Health and Wellbeing; Economic Growth; Business and Transformation                                                       

Subject Matter

The Finance, Governance and Resources Portfolio Holder submitted report PC.36/21 containing the Quarter 1 2021/22 performance against the current Service Standards and a baseline position for the Carlisle Plan 2021-23 actions as defined in the draft Plan.  Performance against the 2021/22 Key Performance Indicators (KPIs) were included as a dashboard.  The recommendations from the Member Task and Finish Group on performance reporting were also detailed. 

The Business and Transformation; Health and Wellbeing and Economic Growth Scrutiny Panels had scrutinised the performance at meetings held on 26 August, 2 and 9 September 2021 respectively.  Excerpts from the minutes of those meetings were also submitted (BTSP.68/21, HWSP.58/21 and EGSP.57/21 referred).

The Finance, Governance and Resources Portfolio Holder moved the recommendations and the Leader seconded them.

Summary of options rejected               None                                

DECISION

That the Executive had:
1) 
given consideration to the performance of the City Council as presented in Report PC.36/21, and the observations of the Scrutiny Panels, with a view to seeking continuous improvement in how the Council delivered its priorities.
2) considered and agreed the recommendations made by the Member Task and Finish Group regarding future performance reports.

Reasons for Decision

To seek Executive consideration of the performance of the City Council as presented in the report

 

(Non Key Decision)

The Town Clerk and Chief Executive to submit a report detailing amendments to the Complaints and Feedback Policy.
(Copy Report CE.10/21 herewith)

EX.110/21

(Non Key Decision)

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel            Business and Transformation                        

Subject Matter

The Finance, Governance and Resources Portfolio Holder reported that the Complaints and Feedback Policy was an important mechanism for residents to put forward feedback to improve Council services. The Council had undertaken a review of the policy to improve the customer experience, better manage expectations and maximise internal efficiency when investigating and responding to complaints. Proposed amendments would highlight best practice and provide valuable feedback for service improvement.

The Finance, Governance and Resources Portfolio Holder moved and the Leader seconded the recommendation.

Summary of options rejected     Not to approve the revised Policy.

DECISION

That the revised Corporate Complaints and Feedback Policy be approved (CE.10/21)

Reasons for Decision

A defined Corporate Complaints and Feedback Policy would control customer 
expectation and improve the customer experience
 

 

Exempt Items

- NIL -

Members of the Executive

Councillor J Mallinson (Leader's Portfolio)

Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)

Councillor N Christian (Environment and Transport Portfolio Holder)

Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)

Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)

Councillor P Nedved (Economy, Enterprise and Housing Portfolio Holder)
Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on 7 October 2021.

Enquiries, requests for reports, background papers etc to: 
committeeservices@carlisle.gov.uk

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Councillor Stephen Michael Higgs 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also Present:  Deputy Chief Executive
 
Corporate Director of Governance and Regulatory Services
 
                        Corporate Director of Finance and Resources
                         Corporate Director of Economic Development

Councillor Mrs Finlayson, Vice Chair of the Health and
Wellbeing Scrutiny Panel