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Meeting Details

Council
9 Nov 2021 - 18:45 to 21:48
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
3. Minutes
The Council will be asked to receive the Minutes of the meeting of the City Council held on 14 September 2021.
C.143/21
The Mayor moved the receipt and adoption of the minutes of the meeting of the City Council held on 14 September 2021.

RESOLVED - That the minutes of the meeting of the City Council held on 14 September 2021 be received; and were signed by the Mayor.
Public Items
7. Questions by Members of the Public
Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory Services to report that no questions have been submitted on notice by members of the public.  
C.146/21
Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory
Services to report that no questions have been submitted on notice by members of the public.
8. Presentation of Petitions and Deputations
Pursuant to Procedure Rule 10.11, the Corporate Director of Governance and Regulatory Services to report that no petitions or deputations have been submitted by members of the public. 
C.147/21
Pursuant to Procedure Rule 10.11, the Corporate Director of Governance and Regulatory
Services reported that no petitions or deputations had been submitted by members of the
public.
9. Questions from Members of the Council

Any views or opinions expressed in the question set out in this Agenda paper are those of the person submitting the question and do not necessarily reflect the position, views or opinions of the Council.

Pursuant to Procedure Rule 11.2, the Corporate Director of Governance and Regulatory Services to report the receipt of the following question submitted on notice by Councillor Alcroft:

"Given the importance of the COP 26 climate talks in Glasgow, can the portfolio holder advise on progress against Carlisle’s own climate change strategy, including any updates since the document was published on the council website in April this year?"

C.148/21
Pursuant to Procedure Rule 11.2, the Corporate Director of Governance and Regulatory Services reported that the following question was submitted on notice by Councillor Alcroft:

"Given the importance of the COP 26 climate talks in Glasgow, can the portfolio holder advise on progress against Carlisle’s own climate change strategy, including any updates since the document was published on the council website in April this year?"

The Environment and Transport responded that Carlisle City Council had started the process of electrifying the fleet with two cars, two vans, an ATV and sweeper, electric hand tools had been purchased for the grounds maintenance team and two e-bikes which staff  were being encouraged to use on short journeys.   

The Council had rolled out double EV charging points to eleven locations across the City and were due to deploy eight more, giving 38 charging points in total.

The Council had also conducted a 'soft market testing exercise' to help develop ideas for EV charging infrastructure.  This drew more than 20 interested parties and allowed interviews across a broad range of potential partners.  The Council was now considering options for increasing charging capacity at the depot and other locations, including car parks.  It was working with the Energy Savings Trust Consultancy to establish future needs for EV's and expected electricity supply requirements..

The Environment and Transport Portfolio Holder explained that the conversion of footway lighting to LED's had saved around 93tpa in Greenhouse Gas emissions.

He reported that the Council had engaged with Cumbria County Council on the Carlisle Cycling and Walking Infrastructure Plan which was out to public consultation.  This was a 'game changer' for managing travel around the city and the Portfolio Holder asked Members to respond to the consultation.  In addition the City Council had engaged with the County Council on the re-development of the Citadel Station, to make it more user friendly for cyclists and pedestrians as well as making rail journeys to and from Carlisle a more attractive option.  The Portfolio Holder was very pleased that the Borders Rail Campaign now had funding for a feasibility study and thanked all who supported it.

Through the Cumbria Strategic Waste Partnership the Council was looking at the future of waste collection and recycling in light of the pending Environment Act and the proposed Deposit Return Scheme and Extended Producer Responsibility scheme. Through the Borderlands scheme the Council was working with partners to promote digital connectivity, The Natural Capital Innovation Zone and the Borderlands Energy Masterplan for Green Energy.

The City Council had published a Supplementary Planning Document for the Garden Village, which was a fully planned extension to Carlisle, starting with the Park and with facilities and services planned from the start.   It was very clear that the Council aimed for a healthy, low carbon, green environment and were in the process of commissioning a Smart Technical Study aimed at providing a roadmap to achieving net zero carbon.

In respect to City Council buildings, work on the new Pools was well advanced and was expected to reduce the leisure services carbon footprint by around 8.5%.   Of course some of that gain, perhaps all of it, would be lost if new plant was constructed to raise heat and steam for the Victorian Health Suite.  The Portfolio Holder asked those who supported the resurrection of the Victorian Health Suite to really consider if this was the right thing to do.

The Environment and Transport Portfolio Holder drew attention to the redevelopment of the Council Chamber which had been forced by an unprecedented flood event, but also enabled a reduction in the Council's carbon footprint.  He reported that the Council had applied for Public Sector Decarbonisation Scheme Funding to further decarbonise Council buildings (Heat Pumps etc).

The Council's  Capital Programme showed that the cremators were due for replacement this year.   Advice had been considered from consultants on the potential to replace the current gas-powered cremators with electric power.  This would reduce gas usage by nearly 45% and the Council's total carbon footprint by up to 8.5%   An options paper would be brought forward in due course. 

The Portfolio Holder ended by explained that the Council had engaged with students of the University of Northumbria to assist with a public engagement strategy and work was ongoing.  He also highlighted that the Strategy would be scrutinised in April 2022.

In accordance with Procedure Rule 11.6, Councillor Alcroft asked the Environment and Transport Portfolio Holder how the Council would engage with the public given that the Executive were reluctant to hold a Citizens Jury despite financial support being available from the Zero Carbon Cumbria Partnership. 

The Environment and Transport Portfolio Holder responded that the Council was in the process of developing a public engagement strategy.  Regarding the Citizens Jury, the Portfolio Holder had confidence that everyone was aware of the serious climate emergency and the devastating impact on the future.  He felt that the Council and government did not need to be told about climate change from a Citizens Jury to be able to address the issues.  He highlighted the democratic process which ensured that no course of action would be taken without public support.  He stated that everyone could take action in addressing climate change through their own decisions by choosing different ways to travel, eat and heat homes.

He supported the work of the Zero Carbon Cumbria Partnership and acknowledged that they had allocated £20,000 to each authority for Citizens Jurys, however, they did require a further £10,000 from each authority.  The Portfolio Holder felt that the money could be used to reach much wider public engagement than that proposed through the Citizens Jurys.

10. Minutes of the Executive
The Council will be requested to receive the Minutes of the meetings of the Executive held on 27 September 2021 and 25 October 2021 and ask questions of the Leader and Portfolio Holder on those Minutes.
C.149/21
Councillor Mallinson (J) moved and Councillor Ellis seconded that the Minutes of the meetings of the Executive held on 27 September 2021 and 25 October 2021 be received and adopted.

RESOLVED – That the Minutes of the meetings of the Executive held on 27 September 2021 and 25 October 2021 be received and adopted.

11. Executive - Portfolio Holder Reports
The Council will be asked to receive reports from the following Portfolio Holders:
C.150/21
Copies of reports from the following Portfolio Holders had been circulated prior to the meeting:
  
C.151/21
The Culture, Heritage and Leisure Portfolio Holder thanked all those involved in another excellent and successful City of Lights event, he gave particular praise to the stewards at the event.  
 
The Culture, Heritage and Leisure Portfolio Holder moved his report and answered Members questions on details of his report.  
RESOLVED - That the report of the Culture, Heritage and Leisure Portfolio Holder be received.
  
C.152/21
The Communities, Health and Wellbeing Portfolio Holder reported that the Knife Angel sculpture would be in Carlisle City Centre for the month of December.
 
The Communities, Health and Wellbeing Portfolio Holder moved her report and responded to Members questions on details of her report.

RESOLVED - That the report of the Communities, Health and Wellbeing Portfolio Holder be received.

11.(iii) Pdf Environment and Transport (155Kb)
  
C.153/21
The Environment and Transport Portfolio Holder moved his report and responded to Members questions on details of his report.
RESOLVED - That the report of the Environment and Transport Portfolio Holder be received.
  
C.154/21
The Economy, Enterprise and Housing Portfolio Holder reported that, although final confirmation had not arrived, it was probable that Carlisle would be successful in its application to Sustainable Warmth Competition (LAD Phase 3 and Home Upgrade Grants (HUG)). In addition the Council had secured funding from the Homelessness Prevention Grant to support private renters to avoid eviction and the Gas Safety Scheme for vulnerable home owners.  he thanked the Homlessness Team for securing the funds.
 
The Economy, Enterprise and Housing Portfolio Holder moved his report and responded to Members questions on details of his report.

RESOLVED - That the report of the Economy, Enterprise and Housing Portfolio Holder be received.
  
C.155/21
The Finance, Governance and Resources Portfolio Holder thanked all those involved in the successful prosecution for animal cruelty and breaches of dog breeding and dog day care licences.  The Council takes its licensing responsibilities very seriously and the prosecution highlighted the serious issue of animal welfare and illegal puppy farming.

The Finance, Governance and Resources Portfolio Holder moved his report and responded to questions on the details of his report.

RESOLVED - That the report of the Finance, Governance and Resources Portfolio Holder be received.

11.(vi) Pdf Leader (233Kb)
and ask questions of the Leader and Portfolio Holders on those reports.
(Copy Reports herewith)
C.156/21

The Leader moved his report.

RESOLVED - That the report of the Leader be received.

To consider a report of the Corporate Director of Governance and Regulatory Services seeking an amendment to Council Procedure Rule (CPR) 17 as regards methodology of voting.  It also proposed the removal of CPR 27 which related to Virtual Meetings.
(Copy Report GD.69/21 herewith)


C.157/21

Consideration was given to a report of the Corporate Director of Governance and Regulatory Services (GD.69/21) seeking an amendment to Council Procedure Rule (CPR) 17 as regards methodology of voting.  The report also proposed the removal of CPR 27 which related to Virtual meetings.

A Member noted the removal of the virtual meetings procedure rules with disappointment.  He felt that a requirement to travel into meetings did not support the Council's climate change agenda and questioned whether a ?? approach could be taken.

The Finance, Governance and Resources Portfolio Holder clarified the legislation regarding Members attendance at meeting and highlighted a number of non formal meetings which could continue in a virtual manner.

The Finance, Governance and Resources Portfolio Holder moved the recommendations and the Leader seconded them.

RESOLVED - That Council amend its Council procedure Rules as set out in report GD.69/21 and particularly:
1. CPR 17.3 be amended to read as set out in paragraph 1.5.1: and
2. CPR 27 relating to virtual meetings was deleted.

13. Minutes

The Council will be asked to receive the Minutes of the meetings as detailed within Minute Book Volume 48(3); and ask questions of the Leader, Portfolio Holders and Committee Chairs.

For ease of reference the Minutes are:

Committee

Meeting Date

Health and Wellbeing Scrutiny Panel

2 September 2021

Business and Transformation Scrutiny Panel

26 August and 7 October 2021

Economic Growth Scrutiny Panel

9 September 2021 and 21 October 2021

Regulatory Panel

22 September 2021

Development Control Committee

8 September and 10 September 2021

Audit Committee

24 September 2021

Standards Committee

20 September 2021

Employment Panel

14 September 2021

Appeals Panel

5 October 2021


C.158/21
The Deputy Mayor moved and Councillor Bainbridge seconded receipt and adoption of the minutes of the meetings as detailed within Minute Book Volume 48(3):

Committee

Meeting Date

Health and Wellbeing Scrutiny Panel

2 September 2021

Business and Transformation Scrutiny Panel

26 August and 7 October 2021

Economic Growth Scrutiny Panel

9 September 2021 and 21 October 2021

Regulatory Panel

22 September 2021

Development Control Committee

8 September and 10 September 2021

Audit Committee

24 September 2021

Standards Committee

20 September 2021

Employment Panel

14 September 2021

Appeals Panel

5 October 2021


RESOLVED - That the minutes of the meetings as detailed above be received and adopted.
14. Scrutiny

The Council will be asked to receive reports from the following:

C.159/21
Copies of reports from the following Scrutiny Panel Chairs had been circulated prior to the meeting:
  
C.160/21
Councillor Mrs Finlayson moved her Vice Chair’s Report.

RESOLVED – That the Report of the Vice Chair be received and adopted.

  
C.161/21
Councillor Bainbridge moved his Chair’s Report.

RESOLVED – That the Report of the Chair be received and adopted.

(Copy Reports herewith)
C.162/21
Councillor Brown moved her Chair’s Report.

RESOLVED – That the Report of the Chair be received and adopted.

15. Notice of Motion
Pursuant to Procedure Rule 12, the Corporate Director of Governance and Regulatory Services to report the receipt of the following motion submitted on notice by Councillor Brown.

"This Council believes that the Covid-19 pandemic has only served to exasperate levels of poverty and food insecurity amongst Children and Adults in both its urban and rural wards. We note the exemplary work of the local authority during the pandemic but fear much more needs to be done to address the immediate crisis of food insecurity.

According to data collected by No Child Left Behind, 4,469 children are living in poverty in Carlisle. School staff, youth workers and community workers in Carlisle report families struggling financially, unable to afford uniform, children (from families both in work and out of work) coming to school or youth groups hungry.

Figures for Cumbria now show 10,692 children receiving Free School Meals but as the thresholds for eligibility are so low, Child Tax Credit and an annual gross income of no more than £16,190 or Universal Credit household income must be less than £7,400 a year, those just above the threshold are struggling with no support.  With the Government cutting the Universal Credit uplift approx  8,871 families in Carlisle will be worse off, not only risking pushing these families into further food insecurity, but taking millions out of our local economy.

The right to food is a fundamental human right, enshrined in the International Covenant on Economic, Social and Cultural Rights adopted by the United Nations. People have the right to eat with dignity and with choice, and not only have the right to food, but to good food.

Therefore, we commit this council to the following actions.

  1. To join Councils in Liverpool, Manchester, Greater Manchester Combined Authority, Liverpool Combined Authority, Rotherham, Brighton and Hove, Haringey, St Helens, Newcastle, Portsmouth by declaring Carlisle a Right to Food City and formally support the Right to Food Campaign started by Fans Supporting Food Banks

  2. Calls on the Chief Executive to write to our MP’s and ask them to actively campaign to enshrine a Right to Food in UK law: universal free school meals; community kitchens; reasonable portions in benefits and wages; ensured food security; and independent enforcement, as recognised by the UN, bringing the country into line with the best international practice.

  3. Calls on Carlisle City Council Executive, Officers and Scrutiny Panels to support local recognition of food poverty and insecurity as issues demanding priority action; to pledge to measure annually food insecurity in Carlisle as a whole; develop and work with communities to understand need accurately; to develop robust emergency planning for future crises which challenge food insecurity; scrutinise the availability of healthy food vs. junk food in local areas; consider local transport and accessibility to healthy food outlets; People in the community (in receipt of help) should be the ones who drive the emergence of an actual plan, rather than one being imposed.

  4. Sign the Glasgow Food and Climate Declaration - A commitment by subnational governments to tackle the climate emergency through integrated food policies and a call on national governments to act."
C.163/21

Pursuant to Procedure Rule 12, the Corporate Director of Governance and Regulatory Services  reported the receipt of the following motion submitted on notice by Councillor Brown.

"This Council believes that the Covid-19 pandemic has only served to exasperate levels of poverty and food insecurity amongst Children and Adults in both its urban and rural wards. We note the exemplary work of the local authority during the pandemic but fear much more needs to be done to address the immediate crisis of food insecurity.

According to data collected by No Child Left Behind, 4,469 children are living in poverty in Carlisle. School staff, youth workers and community workers in Carlisle report families struggling financially, unable to afford uniform, children (from families both in work and out of work) coming to school or youth groups hungry.

Figures for Cumbria now show 10,692 children receiving Free School Meals but as the thresholds for eligibility are so low, Child Tax Credit and an annual gross income of no more than £16,190 or Universal Credit household income must be less than £7,400 a year, those just above the threshold are struggling with no support.  With the Government cutting the Universal Credit uplift approx  8,871 families in Carlisle will be worse off, not only risking pushing these families into further food insecurity, but taking millions out of our local economy.

The right to food is a fundamental human right, enshrined in the International Covenant on Economic, Social and Cultural Rights adopted by the United Nations. People have the right to eat with dignity and with choice, and not only have the right to food, but to good food.

Therefore, we commit this council to the following actions.

  1. To join Councils in Liverpool, Manchester, Greater Manchester Combined Authority, Liverpool Combined Authority, Rotherham, Brighton and Hove, Haringey, St Helens, Newcastle, Portsmouth by declaring Carlisle a Right to Food City and formally support the Right to Food Campaign started by Fans Supporting Food Banks
  2. Calls on the Chief Executive to write to our MP’s and ask them to actively campaign to enshrine a Right to Food in UK law: universal free school meals; community kitchens; reasonable portions in benefits and wages; ensured food security; and independent enforcement, as recognised by the UN, bringing the country into line with the best international practice.
  3. Calls on Carlisle City Council Executive, Officers and Scrutiny Panels to support local recognition of food poverty and insecurity as issues demanding priority action; to pledge to measure annually food insecurity in Carlisle as a whole; develop and work with communities to understand need accurately; to develop robust emergency planning for future crises which challenge food insecurity; scrutinise the availability of healthy food vs. junk food in local areas; consider local transport and accessibility to healthy food outlets; People in the community (in receipt of help) should be the ones who drive the emergence of an actual plan, rather than one being imposed.
  4. Sign the Glasgow Food and Climate Declaration - A commitment by subnational governments to tackle the climate emergency through integrated food policies and a call on national governments to act."

Councillor Brown moved and Councillor Patrick seconded the motion.

Councillor Brown then elaborated upon the reasons for the submission of the motion, which she hoped would receive the backing of the Council.

Substantial debate ensued, during which various Members expressed their support for / opposition to the amendment; and advice was sought regarding Members declarations of interests.

Following the debate Councillor Patrick gave consideration to the comments made and Pursuant to Procedure Rule 14.6 Councillor Patrick gave notice of an alteration to the Motion. She amended the Motion by removing the final paragraph:

Delete - 4. Sign the Glasgow Food and Climate Declaration - A commitment by subnational governments to tackle the climate emergency through integrated food policies and a call on national governments to act.

Amended Motion to read:

"This Council believes that the Covid-19 pandemic has only served to exasperate levels of poverty and food insecurity amongst Children and Adults in both its urban and rural wards. We note the exemplary work of the local authority during the pandemic but fear much more needs to be done to address the immediate crisis of food insecurity.

According to data collected by No Child Left Behind, 4,469 children are living in poverty in Carlisle. School staff, youth workers and community workers in Carlisle report families struggling financially, unable to afford uniform, children (from families both in work and out of work) coming to school or youth groups hungry.

Figures for Cumbria now show 10,692 children receiving Free School Meals but as the thresholds for eligibility are so low, Child Tax Credit and an annual gross income of no more than £16,190 or Universal Credit household income must be less than £7,400 a year, those just above the threshold are struggling with no support.  With the Government cutting the Universal Credit uplift approx  8,871 families in Carlisle will be worse off, not only risking pushing these families into further food insecurity, but taking millions out of our local economy.

The right to food is a fundamental human right, enshrined in the International Covenant on Economic, Social and Cultural Rights adopted by the United Nations. People have the right to eat with dignity and with choice, and not only have the right to food, but to good food.

Therefore, we commit this council to the following actions.

  1. To join Councils in Liverpool, Manchester, Greater Manchester Combined Authority, Liverpool Combined Authority, Rotherham, Brighton and Hove, Haringey, St Helens, Newcastle, Portsmouth by declaring Carlisle a Right to Food City and formally support the Right to Food Campaign started by Fans Supporting Food Banks
  2. Calls on the Chief Executive to write to our MP’s and ask them to actively campaign to enshrine a Right to Food in UK law: universal free school meals; community kitchens; reasonable portions in benefits and wages; ensured food security; and independent enforcement, as recognised by the UN, bringing the country into line with the best international practice.
  3. Calls on Carlisle City Council Executive, Officers and Scrutiny Panels to support local recognition of food poverty and insecurity as issues demanding priority action; to pledge to measure annually food insecurity in Carlisle as a whole; develop and work with communities to understand need accurately; to develop robust emergency planning for future crises which challenge food insecurity; scrutinise the availability of healthy food vs. junk food in local areas; consider local transport and accessibility to healthy food outlets; People in the community (in receipt of help) should be the ones who drive the emergence of an actual plan, rather than one being imposed."

Councillor Patrick moved and Councillor Brown seconded the amendment.

Following voting, the amendment to the original Motion was CARRIED.

Following further voting, the substantive Motion, FELL.

RESOLVED - That the Motion of Councillor Brown FELL.

Pursuant to Minutes ST.13/21 and ST.15/21, to consider a report of the Chair of the Standards Committee and Monitoring Officer setting out the decision of the Standards Committee following their consideration of two Code of Conduct Complaints.
(Copy Report GD.75/21 herewith)

C.164/21

Pursuant to Minutes ST.13/21 and ST.15/21, consideration was given to a report of the Chair of the Standards Committee and Monitoring Officer setting out the decision of the Standards Committee following their consideration of two Code of Conduct Complaints.

The Chair of the Standards Committee moved her report and responded to Members questions on details of her report.

RESOLVED - That Council received and noted the decisions of the Standards Committee (GD.75/21).

The Council to consider whether it wishes to explore the undertaking of a Community Governance Review (CGR) and to set up a working group to consider the practicalities and potential timescales and terms of reference for any such review for reporting back to Council.
(Copy Report GD.80/21 herewith)

C.165/21

Consideration was given to a report of the Corporate Director of Governance and Regulatory Services (GD.80/21) regarding the potential exploration to undertake a Community Governance Review (CGR) and to set up a working group to consider the practicalities and potential timescales and terms of reference for any such review for reporting back to Council.

The Finance, Governance and Resources Portfolio Holder supported the establishment of Charter Trustees for the Carlisle area and moved that Council did not carry out a wider Community Governance Review, continue with the Stanwix Community Governance Review and request that the Shadow Council / new Council carry out a Community Governance Review.  The recommendation was seconded by the Leader.

RESOLVED - That Council
a) advises the Department for Levelling Up, Housing and Communities that it supports the establishment of Charter Trustees for the Carlisle area to protect the City's civic history and identity; and
b) did not carry out a wider Community Governance Review, continues with the Stanwix Community Governance review and requests that the Shadow Council / new Council carries out a Community Governance Review.

Pursuant to Minute AP.01/21, and in accordance with Procedure Rule 7.3, the Council is asked to appoint a Chair of the Appeals Panel 3 for the 2021/22 Municipal year.
(Copy Minutes herewith)

C.166/21

Pursuant to Minute AP.01/21, and in accordance with Procedure Rule 7.3, the Council was asked to appoint a Chair of the Appeals Panel 3 for the 2021/22 Municipal year.

The Leader moved Councillor Mrs Mallinson as Chair and Councillor Dr Tickner seconded the nomination.

RESOLVED - That Councillor Mrs Mallinson be appointed the Chair of the Appeals Panel 3 for the 2021/22 Municipal Year.

19. Committee Nominations

The Council to note and approve the following nominations for changes to committee membership:

Labour Group:

Development Control Committee

Councillor Brown to replace Councillor Miss Whalen as a full Member
Councillor Patrick to replace Councillor Brown as a substitute Member

C.167/21

RESOLVED - The City Council noted and approved the following nominations for changes to committee membership:

Labour Group:

           Development Control Committee

           Councillor Brown to replace Councillor Miss Whalen as a full Member

           Councillor Patrick to replace Councillor Brown as a substitute Member

20. Communications
To receive and consider communications and to deal with such other business as may be brought forward by the Mayor as a matter of urgency, in accordance with Procedure Rule 2.1(xv) to pass such resolution or resolutions thereon as may be considered expedient or desirable.
C.168/21
There were no communications or items of business brought forward by the Mayor as a
matter of urgency to be dealt with at the meeting.
Exempt Items

- NIL -

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also Present: Deputy Chief Executive
Corporate Director of Governance and Regulatory Services

In the absence of the Mayor, the Deputy Mayor chaired the meeting