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Meeting Details

Audit Committee
30 Jul 2020 - 10:00 to 12:05
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
Register of Attendance and Declarations of Interest

A roll call of persons in attendance will be taken and, at the same time, Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any item on the agenda at this stage.

Appointment of Chair
To appoint a Chair of the Audit Committee for the 2020/21 Municipal Year.
Appointment of Vice-Chair
To appoint a Vice-Chair of the Audit Committee for the 2020/21 Municipal Year.
Apologies for Absence
To receive apologies for absence and notification of substitutions.
Public and Press
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.

To note that Council, on 3 March 2020, received and adopted the Minutes of the meeting held on 18 December 2019.

The Minutes will be signed by the Chairman at the first practicable opportunity.

[Copy Minutes in Minute Book Volume 46(5) / herewith]

Public Items

The Minutes of the meetings of the Business and Transformation Scrutiny Panel held on 2 January, 13 February and 28 May 2020 are submitted for information.

(Copy Minutes herewith)

A.2 Pdf EXTERNAL AUDIT PLAN (1327Kb)

Grant Thornton to present their Audit Plan for the year ending 31 March 2020.

(Copy Report and Addendum herewith)

Grant Thornton to present a report updating the Committee on progress in delivering their responsibilities as the Council's external auditors.

(Copy Report herewith)

The Designated Head of Internal Audit to submit a report providing a summary of the outcomes of the work undertaken by Internal Audit for Carlisle City Council in 2019/20 and including the Designated Head of Internal Audit's opinion on the effectiveness of the Council's arrangements for risk management, governance and internal control in accordance with the requirements of the Public Sector Internal Audit Standards (PSIAS).

(Copy Report RD.07/20 herewith)

The Chair of the Audit Committee to submit a report summarising the work undertaken by the Audit Committee during 2019/20.

(Copy Report RD.17/20 herewith)

The Corporate Director of Finance and Resources to submit a report providing an overview of the work carried out by Internal Audit since the previous Audit Committee (18 December 2019) to the end of the 2019/20 financial year.

(Copy Report RD.12/20 herewith)

 

The undernoted Final Audit Reports are submitted for consideration:

(Copy Reports herewith)

The Corporate Director of Finance and Resources to submit a report providing the revised Audit Plan and Charter for 2020/21, along with a brief overview of the work carried out by Internal Audit since the start of the 2020/21 financial year.

(Copy Report RD.15/20 herewith)

The Corporate Director of Finance and Resources to submit a report updating Members on the draft Annual Governance Statement for 2019/20.

(Copy Report RD.19/20 herewith)

The Corporate Director of Finance and Resources to submit a report providing an update on the progress of the preparation of the Statement of Accounts for 2019/20.

(Copy Report RD.18/20 herewith / draft Accounts to follow)

 

The following background reports are also submitted for information:

(Copy Report RD.01/20 herewith)

The Corporate Director of Finance and Resources to submit a report providing the Treasury Management Outturn for 2019/20.

(Copy Report RD.03/20 herewith)

[The 2019/20 Provisional Outturn Reports were considered by the Executive on 22 June 2020 and the Business and Transformation Scrutiny Panel on 23 July 2020 - copy Minute Excerpts herewith/to follow]

 

 

Exempt Items

- NIL -

Members of the Audit Committee

Conservative - Mrs Bowman, Meller, Mrs McKerrell, Mrs Finlayson (sub), Morton (sub), Shepherd (sub)

Labour – Birks, Patrick, Tickner, Alcroft (sub), Mrs Atkinson (sub), Miss Whalen (sub), 

Independent - Bomford, Paton (sub)
Enquiries, requests for reports, background papers, etc to: Morag Durham, Democratic Services Officer - morag.durham@carlisle.gov.uk

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
Councillor Jeffrey Thomas BomfordA.6Audit of Tullie HouseRegistrable InterestCouncillor Bomford represents the City Council on the Tullie House Museum and Art Gallery Trust Board
Councillor Ms Lucy PatrickA.6Audit of Homeless AccommodationAn InterestCouncillor Patrick works as a Homeless Support Officer for the Eden Homeless Team
Councillor Dr Dr Les TicknerA.6Audit of Tullie HouseRegistrable InterestCouncillor Dr Tickner represents the City Council on the Tullie House Museum and Art Gallery Trust Board

Visitors

Also in attendance at the above meeting were:

Deputy Chief Executive

Corporate Director of Governance and Regulatory Services

Corporate Director of Finance and Resources

Principal Auditor

 

Key Audit Partner (Grant Thornton)

The Leader

Deputy Leader and Finance, Governance and Resources Portfolio Holder

Communities, Health and Wellbeing Portfolio Holder


___ Members of public expressed a desire to address the meeting.