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Meeting Details

Business & Transformation Scrutiny Panel
23 Jul 2020 - 16:00 to 18:14
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
  
Members of the Business & Transformation Scrutiny Panel

Councillor Bainbridge (Chair) , Councillors Alcroft, Allison, Mrs Birks (Vice Chair), Mrs Bowman, McNulty, Mitchelson, Paton

Substitutes:
Councillors Mrs Atkinson, Betton, Bomford, Mrs Brown, Collier, Ms Ellis-Williams, Mrs Finlayson, Mrs Glendinning, Glover, Mrs McKerrell, Meller, Morton, Patrick, Robinson, Robson, Rodgerson, Shepherd, Miss Sherriff, Southward, Tarbitt, Dr Tickner, Tinnion, Miss Whalen.

 

 

 

 

 

 

 

Public Items
Register of Attendance and Declarations of Interest

A roll call of persons in attendance will be taken and Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any item on the agenda at this stage.

Apologies for Absence
To receive apologies for absence and notification of substitutions
Public and Press
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.
Minutes of Previous Meetings
To note that Council, at its meeting on 14 July 2020, received and adopted the minutes of the meetings held on 13 February 2020 and 28 May 2020.  The Chair will sign the minutes at the first practicable opportunity. [Copy minutes in Minute Book 46(6) and Minute Book 47(1)]
A.1 CALL-IN OF DECISIONS

To consider any matter which has been the subject of call-in.

 

Portfolio: Finance, Governance and Resources
Directorate: Finance and Resources
Officer: Alison Taylor, Corporate Director of Finance and Resources
Report: RD.09/20 herewith, Minute Excerpt to follow via email

Background:
The Corporate Director of Finance and Resources to submit the Medium Term Financial Plan 2021/22 to 2025/26.

Why is this item on the agenda?
The matter was included in the Notice of Executive Key Decisions and was considered by the Executive on 20 July 2020. This matter is part of the annual budget process.

What is the Panel being asked to do?
To provide feedback to the Executive for consideration at their meeting on 17 August 2020 as part of the consultation process on the Medium Term Financial Plan 2021/22 to 2025/26.

 


Portfolio: Finance, Governance and Resources 
Directorate: Finance and Resources
Officer: Alison Taylor, Corporate Director of Finance and Resources
Report:  RD.08/20 herewith, Minute Excerpt to follow via email
Background:
The Corporate Director of Finance and Resources to submit the Capital Strategy 2021/22 to 2025/26.

Why is this item on the agenda?
The matter was included in the Notice of Executive Key Decisions and was considered by the Executive on 20 July 2020.  The matter is part of the annual budget process.

What is the Panel being asked to do?
To provide feedback to the Executive for consideration at their meeting on 17 August 2020 as part of the consultation process on the Capital Strategy 2021/22 to 2025/26.


Portfolio: Finance, Governance and Resources 
Directorate: Governance and Regulatory Services
 Officer: Mark Walshe, Property Services Manager
Report: GD.33/20 herewith, Minute Excerpt to follow via email

Background:
The Corporate Director of Governance and Regulatory Services to submit the Asset Management Plan 2021 – 2026 and Annual Property Survey Report.

Why is this item on the agenda?
The matter was included in the Notice of Executive Key Decisions and was considered by the Executive on 20 July 2020.

What is the Panel being asked to do?
To provide feedback to the Executive as part of the consultation process on the Asset Management Plan.


Portfolio: Cross Cutting
Directorate: Finance and Resources
Officer: Gary Oliver, Policy and Performance Officer
Report: RD.16/20 herewith
 Background:
The Corporate Director of Finance and Resources to submit a report on the results of the Employee Opinion Survey 2020.

Why is this item on the agenda?
Monitoring report

What is the Panel being asked to do?
Scrutinise the results of the Employee Opinion Survey 2020.


Portfolio: Finance, Governance and Resources
Directorate: Corporate Support
Officer: Gary Oliver, Policy and Performance Officer
Report: PC.11/20 herewith
Background:
The Town Clerk and Chief Executive to submit an update on the Council’s service standards that help measure performance.  It also includes updates on key actions contained within the Carlisle Plan.

Why is this item on the agenda?
Annual monitoring of performance.

What is the Panel being asked to do?
Scrutinise the performance of the City Council with a view to seeking continuous improvement in how the Council delivers its priorities.


Portfolio: Cross Cutting
Directorate: Corporate Support
 Officer: Jason Gooding, Town Clerk and Chief Executive
Report: CE.03/20

Background:
The Town Clerk and Chief Executive to submit an update on the Council’s corporate projects.

Why is this item on the agenda?
Monitoring report

What is the Panel being asked to do?
The Panel is asked to note and comment on the most recent summary of projects and governance arrangements in place as contained in Appendix One, and the actions being taken to support projects with issues.  At Appendix Two is a summary of the standalone IT projects and their current status. Appendix Three is the internal audit report of Project Management, attached for Members’ information, as this is referenced within the report.

A.8 Pdf OVERVIEW REPORT (250Kb)
Portfolio: Cross Cutting
Directorate: Cross Cutting
Officer: Rowan Jones, Overview and Scrutiny Officer
Report: OS.13/20 herewith
Background:
To consider a report providing an overview of matters related to the work of the Business and Transformation Scrutiny Panel.

Why is this item on the agenda?
The Business and Transformation Scrutiny Panel operates within a work plan which has been set for the 2020/21 municipal year.  The Plan will be reviewed at every meeting so that it can be adjusted to reflect the wishes of the Panel and take into account items relevant to this Panel in the latest Notice of Executive Key Decisions.

What is the Panel being asked to do?
Note the items (within Panel remit) on the most recent Notice of Executive Key Decisions
Discuss the work programme and prioritise if necessary

 

 

 


Exempt Items
B.1 ASSET MANAGEMENT OF KINGSTOWN INDUSTRIAL ESTATE AND PARKHOUSE BUSINESS PARK - UPDATE ON PROGRESS
  • Information relating to the financial or business affairs of any particular person (including the authority holding that information);

Enquiries, requests for reports, background papers etc to:

Rachel Plant, Democratic Services Officer - rachel.plant@carlisle.gov.uk

Declarations of Interests

Visitors

Also Present:    Councillor J Mallinson, Leader
   
Councillor Ellis, Finance, Governance and Resources Portfolio Holder

Officers:      Town Clerk and Chief Executive
      
Corporate Director of Governance and Regulatory Services
                Corporate Director of Finance and Resources
                      Property Services Manager
                      Policy and Performance Officer
                      Policy and Communications Manager