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Meeting Details

City Council
2 Feb 2021 - 18:45 to 22:19
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
Public Items
Virtual Meeting - Link to View
This meeting will be a virtual meeting using Microsoft Teams and therefore will not take place at a physical location following guidelines set out in Section 78 of the Coronavirus Act 2020. 

1. The Mayor will invite the Chaplain to say prayers.
   
2. Register of Attendance and Declarations of Interest

The Town Clerk and Chief Executive will open the meeting by calling the roll; and at the same time Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any item on the agenda at this stage.


3. Public and Press

To determine whether any of the items of business within Part A of the Agenda should be dealt with when the public and press are excluded from the meeting. 

To determine whether any of the items of business within Part B of the Agenda should be dealt with when the public and press are present.

4. Announcements

(i)        To receive any announcements from the Mayor
(ii)       To receive any announcements from the Leader of the
   
Council
(iii)      To receive any announcements from Members of the
   Executive
(iv)      To receive any announcements from the Town Clerk and
    
Chief Executive

Pursuant to Minute EX.04/21 to consider a report of the Corporate Director of Finance and Resources regarding the Council’s Treasury Management Strategy Statement, Investment Strategy and Minimum Revenue Provision Strategy for 2021/22.
(Copy Report RD.59/20 and Minute Extracts herewith)

6. City Council Budget 2021/22
The meeting to consider the City Council’s 2021/22 General Fund Revenue Budget and its Capital Budget for 2021/22 and the recommendations of the Executive thereon and to pass appropriate resolutions thereon.
(1) Pdf Background Reports (180Kb)

A number of reports which have been considered as background reports to the preparation of the Budget have previously been circulated to all Members under cover of a letter from the Corporate Director of Governance and Regulatory Services dated 30 October 2020.  Members are requested to bring these to the meeting.

 

A copy of the following background reports were also considered by the meeting of the City Council on 8 September 2020.  Members have previously had copies of these reports as part of the book of Budget Reports.  If, however, you require a further copy please contact the Democratic Services Section prior to the meeting.

 

(i) Report RD.25/20 – Medium Term Financial Plan 2021/22 to
2025/26
(ii)  R
eport RD.26/20 – Capital Investment Strategy 2021/22 to
2025/26
(iii)
Report GD.43/20 – Asset Management Plan 2021 to 2026

 

(Copy Minute Extract from the 9 November 2020 Executive meeting in relation to the Budget, together with the Minutes of the special Executive held on 7 December 2020 are enclosed herewith for all Members of the City Council)


The Executive, at their meeting on 14 December 2020, also gave consideration to:

Pdf (95Kb)
(Copies of Reports RD.42/20, RD.43/20, Addendum to CS.30/20 and GD.48/20 (Amended); and Extracts from the Minutes of the 14 December 2020 meeting of the Executive in relation to the Budget are enclosed for all Members of the City Council)  
Pdf (329Kb)

In addition, the following documentation was circulated to Members of the Executive with the Agenda for the meeting of the Executive on 13 January 2021 and copies are now enclosed for all Members of the City Council:

(viii)
Budget Update – Revenue Estimates 2021/22 to 2025/26
(Copy Report RD.52/20 and Minute Extract EX.02/21 herewith) 

(Copy Report RD.53/20 and Minute Extract EX.03/21 herewith)

(Copy Report RD.55/20 and Minute Extract EX.05/21 herewith)

Copies of the Minutes of the following Consultation Meetings and feedback from the consultation on the Executive Draft Budget Proposals, have been circulated to Members of the Executive with the Agenda for the meeting of the Executive on 13 January 2021.  Copies are now enclosed for all Members of the City Council.

(i) 
Business and Transformation Scrutiny Panel – 7 January
2021
(Copy Minute Extract of item relating to consideration of Executive Draft Budget Proposals herewith)

(iv) Pdf Consultation Feedback (24Kb)

(Copy public consultation feedback herewith)

Copies of those Minutes of the meeting of the Executive held on 13 January 2021 which relate to the Council’s Budget for 2021/22 and which set out the recommendations of the Executive in respect of its budget proposals are submitted.

(Copy Minute Extracts EX.01/21 and EX.06/21; and Executive Budget Proposals 2021/22 herewith)


(4) Pdf Procedure (85Kb)
The suggested procedure for dealing with the Executive's recommendations and the City Council's Budget is itemised in a Procedure Note for the convenience of Members.
(Copy Note herewith)
7. Appointment of Chair to Standards Committee

The Corporate Director of Governance & Regulatory Services has been notified of the resignation of the Chair of the Standards Committee and the Mayor invites nominations and seconding for the appointment of a new Chair from the other Members of the Standards Committee.

 

8. Questions from Members of the Council
Pursuant to Procedure Rule 11.2, the Corporate Director of Governance and Regulatory Services to report that no questions have been submitted on notice by Members of the City Council
9. Notice of Motion
Pursuant to Procedure Rule 12, the Corporate Director of Governance and Regulatory Services to report that no motions have been submitted on notice by Members of the Council.

Pursuant to Overview and Scrutiny Procedure Rule 15 (i), the Corporate Director of Governance and Regulatory Services to report on the operation of call-in and urgency procedures.
(Copy Report GD.14/21 herewith)

11. Communications
To receive and consider communications and to deal with such other business as may be brought forward by the Mayor as a matter of urgency, in accordance with Procedure Rule 2.1(xv) to pass such resolution or resolutions thereon as may be considered expedient or desirable.

Exempt Items

- NIL -

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

ALSO  PRESENT:    Town Clerk and Chief Executive
            Corporate Director of Governance and Regulatory Services
            Corporate Director of Finance and Resources