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Meeting Details

Community Overview and Scrutiny Panel - up to 20 July 2017
24 Nov 2016 - 10:00 to 13:13
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests



Part 1
Please note: Members should allocate at least 2 hours for Scrutiny Meetings

**Briefing meeting for Members will be at 9.15 am in the Flensburg Room**

Apologies for Absence
To receive apologies for absence and notification of substitutions
Standard Items
To sign and approve the minutes of the meeting held on 1 September 2016.
(Copy minutes in Minute Book 43[3]).

To note the minutes of the meeting held on 13 October 2016.

(Copy minutes herewith)
Part A
To consider any matter which has been the subject of call-in.
(Economy, Enterprise and Housing Portfolio)

The Divisional Director of Riverside, Ms Sarah Paton has been invited to attend the Panel to give a presentation.
(Copy presentation to follow)
(Culture, Heritage and Leisure Portfolio)

The Deputy Chief Executive to submit a report introducing the Tullie House Museum and Art Gallery Trust Business Plan 2017 - 18.  This matter was included on the Notice of Executive Key Decisions and was considered by the Executive on 21 November 2016.
(Copy report SD.29/16 herewith, Minute Excerpt to follow).
(Communities, Health and Wellbeing Portfolio)

The Deputy Chief Executive to submit a report detailing the revised timetable for the Leisure Contract Retender exercise. 
(Copy report SD.30/16 herewith).

(Communities, Health and Wellbeing Portfolio)

The Corporate Director of Governance and Regulatory Services to submit a report for the Panel to consider and comment upon a revised Housing Renewal Assistance Policy 2017. 
(Copy report GD.68/16 herewith).

A.6 BUDGET 2017/18 - 2021/22

(Culture, Heritage, and Leisure Portfolio, Finance, Governance and Resources Portfolio, and Communities Health and Wellbeing Portfolio)

Members are reminded that the Budget reports were circulated to all Overview and Scrutiny Members on 11 November 2016.  Members are asked to bring the relevant budget reports to the meeting.  The Executive Decisions from 21 November 2016 will be tabled at the meeting.

Revenue Budget Reports:

(a)       Budget Update – Revenue Estimates 2017/18 to 2021/22  pages 1 -17   

To consider new revenue spending pressures and reduced income projections which fall within the area of responsibility of this Panel:

  • Welfare Reform Act                                          p.2, 4
  • Leisure Reserve                                                p.3
  • Cremator Reserve                                            p.3
  • Homelife                                                             p.6, 14
  • New Homes Bonus                                           p.12
  • Supporting People Contract                            p.12
  • Events Sponsorship                                         p.12
  • Rural Service Delivery Grant                           p.12

To consider new savings proposals and additional income generation which fall within the area of responsibility of this Panel:

  •  Proposals for Transformation Savings (Appendix C– p.13) 

(b)       Individual Charges Reviews  – pages 18 – 101  

To consider and comment on the Review of charges in respect of the following areas which fall within the area of responsibility of this Panel:

             Community Services

  • Allotments                                                          p.21
  • Use of Parks Charges                                     p.22
  • Football Pitches                                                p.22
  • Bereavement Services                                     p.22
  • Old Fire Station                                                 p.22
  • Summary of Income                                          p.25

             Governance and Regulatory Services

  • Housing                                                                 p.55
  • Homelessness Prevention and Accommodation Service                                                                  p.56
  • Summary of Income                                             p.64

 (c)       Revised Capital Programme 2016/17 and Provisional Capital Programme 2017/18 to 2021/22   pages 102 - 111  

To consider the Chief Finance Officer report RD.36/16 and in particular comment on the capital spending which fall within the area of responsibility of this Panel:

  •  Disabled Facilities Grant               p.103, 105, 106
  • John Street Hostel                                             p.103
  • Leisure Facilities                                               p.105
  • Revised Capital Programme 2016/17            p.110
(Cross Cutting)

The Policy and Communications Manager to submit performance monitoring reports relevant to the remit of the Community Overview and Scrutiny Panel.
(Copy report PC.23/16 herewith)

To consider a report providing an overview of matters related to the work of the Community Overview and Scrutiny Panel, together with the latest version of the Work Programme and details of the Key Decisions items relevant to this Panel as set out in the Notice of Executive Key Decisions.

(Copy Report OS.23/16 herewith)

Part B
Members of the Community Overview and Scrutiny Panel

Conservative – Ellis, Layden, Mrs McKerrell (Vice Chairman),  Bainbridge (sub), Bloxham (sub), Mrs Mallinson (sub)

Labour – Burns (Chairman), Ms Franklin, McNulty, Ms Williams, Mrs Coleman (sub) McDonald (sub), Mrs Riddle (sub)
Independent - Paton, Betton (sub)

     Enquiries, requests for reports, background papers,
      etc to Committee Clerk: Jacqui Issatt
- 817557 or


No other member attendance information has been recorded for the meeting.
NameReason for Sending ApologySubstituted By
Councillor Ms Jacqueline Franklin Councillor Mrs Jessica Riddle
Councillor Stephen Layden Councillor Raynor Desmond Bloxham
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.




PRESENT:    Councillor Mrs Bradley – Economy, Enterprise and Housing Portfolio Holder

                        Councillor Miss Lee Sherriff – Communities, Health and Wellbeing Portfolio Holder (until 12.20pm)

                        Ms S Paton – Regional Director (North), Riverside

                        Mr P Taylor – Assistant Director Operations, Riverside

                        Mr R Cooke – Chair of Board of Trustees, Tullie House

                        Mr A Mackay – Director, Tullie House

                        Councillor J Mallinson – Observer

                        Councillor Bell – Observer (until 11.00am)


OFFICERS:  Deputy Chief Executive

                        Corporate Director of Governance and Regulatory Services

                        Corporate Director of Economic Development

                        Chief Finance Officer

                        Environmental Health and Housing Manager

                        Private Sector Housing Technical Team Manager

                        Contracts and Community Services Manager

                        Policy and Communications Officer