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Meeting Details

Meeting Summary
Place Panel
1 Dec 2022 - 16:00 to 17:41
Scheduled
Flensburg Room
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items

**A pre meeting for Members to prepare for the Panel will take place 45 minutes before the meeting**





The Press and Public are welcome to attend for the
consideration of any items which are public.



Members of the Place Panel

Councillor Bainbridge (Chair), Councillors Allison, Ms Ellis-Williams, Glendinning, Mrs Mitchell, Mitchelson, Sunter, Dr Tickner (Vice Chair)

Substitutes:
Councillors Alcroft, Atkinson, Mrs Birks, Brown, Bomford, Collier, Mrs Finlayson, Glover, Lishman, McKerrell, Morton, Patrick, Pickstone, Robson, Shepherd, Miss Sherriff, Southward, Miss Whalen and Wills.

Public Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.
PLP.35/22
Apologies for absence were submitted on behalf of Councillor Ms Ellis-Williams and Councillor Dr Tickner.   
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.
PLP.36/22
No declarations of interest were submitted.
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.

PLP.37/22
RESOLVED - That items in Part A be dealt with in public and the items in private be dealt with in Part B.
Pdf MINUTES OF PREVIOUS MEETING (95Kb)

To note that Council, at its meeting on 8 November 2022, received and adopted the minutes of the meetings held on 1 September 2022 The Chair will sign the minutes
[Copy minutes in Minute Book Vol 49(3)].

The Chair will move the minutes of the meeting held on 13 October 2022 as a correct record.  The only part of the minutes that may be discussed is their accuracy.
(Copy minutes herewith).

PLP.38/22
RESOLVED - 1) That it was noted that Council, at its meeting on 8 November 2022 received and adopted the minutes of the meeting held on 1 September 2022.  The Chair signed the minutes.

2) That the minutes of the meeting held on 13 October 2022 be agreed as a correct record.  
A.1 CALL-IN OF DECISIONS

To consider any matter which has been the subject of call-in.


 

PLP.39/22
There were no items which had been subject of call-in. 
A.2 Pdf UK SHARED PROSPERITY FUND - YEAR ONE DELIVERY OF INVESTMENT PLAN (740Kb)

Portfolio:

Economy, Enterprise and Housing

Directorate:

Economic Development

Officer:

Jane Meek, Corporate Director of Economic Development

Report:

ED.31/22 and Minute Excerpts herewith

 

Background:

The Corporate Director of Economic Development to submit a report regarding the delivery of the Shard Prosperity Fund Investment Plan for Carlisle.  The matter was included in the Notice of Executive Key Decisions and was considered by the Executive on 24 October 2022 and full Council on 8 November 2022.

Why is this item on the agenda?
Agreed at work planning meeting between Corporate Director and Place Panel Chair.


What is the Panel being asked to do?
Consider and comment on the information provided.

PLP.40/22
The Corporate Director of Economic Development submitted a report regarding the UK Shared Prosperity Fund - Year One Delivery of Investment Plan (ED.31/22).

The Corporate Director of Economic Development reported that the UK Shared Prosperity Fund (UKSPF) had allocated funds to all local authorities in the UK to fund revenue and capital projects over a three-year period 2022-2025. The Government had allocated £4.1 million for the Carlisle area.

To draw it down, the Council had submitted an Investment Plan to the Department for Levelling Up, Homes and Communities setting out how it intended to use and deliver the funding. The submitted Investment Plan set out that the first year of the allocation would be managed and delivered by Carlisle City Council, whilst the second and third years’ delivery would be managed and delivered by the new Cumberland Authority.

The Investment Plan for Carlisle was due to be approved in October 2022. However, there was a pressing need to confirm the delivery and spend for Year 1 of the programme, which had allocation of £498,138.  A number of projects had been identified through an expression of interest that could be delivered by the end of this financial year, 31 March 2023.  The report set out the proposed projects and grant programmes that would comprise the delivery programme for Year 1 of the programme.

The matter was considered and agreed by Council on 8 November 2022 (Minute Excerpt C.146/22(ii) referred).

In considering the report Members raised the following comments and questions:

- A Member asked what the fallback position was in respect of year one delivery?

The Corporate Director stated that the monies for the project which had not been received from government were committed or ‘defrayed’ i.e. allocated to the projects and able to be drawn down when available.

The Chair asked who was responsible for meeting any cost over run on the projects?

The Head of Regeneration advised that year 1 had been costed well; in terms of year 2 projects may need to re-profile spending to accommodate any cost increases.  However, the majority of the projects sought revenue funding and were therefore at a lessened risk of acute cost increase.

- The Chair asked what plans had been made for the artefacts already uncovered at the Cricket Club?

The Head of Regeneration responded that the project listed in the report provided for the extension of the community archaeological dig project.  In respect of the future of the artefacts, the matter was currently under consideration.  The site itself, due to its location on an active flood plain would be covered over when excavation works were complete to protect the site from erosion, damage or potential loss. 

- A Member sought further detail on the ‘enterprise fund’. 

The Head of Regeneration explained that it was a pot of funding, both revenue and capital to support businesses to grow and develop. 

- The Chair asked whether Cumberland Council were aware of the projects. 

The Corporate Director advised that the Shadow Authority Executive for Cumberland Council had approved a report on the Fund and its projects. 

RESOLVED – That the Place Scrutiny Panel receive report UK Shared Prosperity Fund - Year One Delivery of Investment Plan (ED.31/22).
A.3 Pdf QUARTER 2 PERFORMANCE REPORT 2022-23 (936Kb)

Portfolio:

Finance, Governance and Resources

Directorate:

Corporate Support

Officer:

Steven O’Keeffe, Policy and Communications Manager

Report:

PC.28/22 herewith


Background:
The Policy and Communications Manager to submit a report on the Quarter 2 2022/23 performance against the Council’s current Service Standards and a summary of the Carlisle Plan.  Performance against the Panel’s 2022/23 Key Performance Indicators (KPIs) are also included. 

 

Why is this item on the agenda?

Annual monitoring of performance.

 

What is the Panel being asked to do?

Scrutinise the performance of the City Council with a view to seeking continuous improvement in how the Council delivers its priorities

PLP.41/22

The Policy and Scrutiny Officer submitted the quarter 2 2022/23 performance against current Service Standards and an update on the delivery of the Carlisle Plan 2021-23 actions as defined in the Plan.  Performance against the Panel's 2022/23 Key Performance Indicators were also included (PC.28/22).

In considering the report Members raised the following comments and questions:

- What works remained outstanding in respect of the redeveloped Sands Centre?

The Head of Health and Wellbeing responded that there were a number of consequential improvements to be carried out to the Events Centre to increase energy efficiency.  

In terms of the newly developed portion of the site, in addition to the snagging list, a small dining area was to be installed as well as spectator seating and a balustrade.  The Head of Health and Wellbeing emphasised that the works were minor and that the facility was in full operational use. 

The Chair noted that there had been a number of reports in the national press regarding GLL (the operator of the facility) reducing the opening hours of a number of its facilities and lowering the temperature of some of its swimming pools, he sought reassurance that the Sands Centre would not be subject to such reductions. 

In response the Head of Health and Wellbeing advised that the new pool facilities in the Sands Centre were amongst the most energy efficient in the country and given its use by schools the water temperature had to be maintained at a certain level.  The site was operating at full opening hours: 06:30 – 22:00, there were currently no plans to reduce that. 

Regarding further questions from Members on the Sands Centre, the Head of Health and Wellbeing provided the following responses:
- the unisex changing rooms on the ground floor had been designed following Sport England guidance;
- a full resurface of the car park had not been possible during the construction phase of the development, the works would be completed some time in early 2023.

- Would the recently developed Rural Strategy continue to be a joint document with Eden District?

The Policy and Scrutiny Officer undertook to provide a written response on the matter to the Panel. 

RESOLVED -  1) That the Quarter 2 Performance Report 2022/23 (PC.28/22) be noted.

2) That the Policy and Scrutiny Officer provide a written response to the Panel regarding whether the Rural Strategy would continue to be a joint document with Eden District. 
A.4 Pdf OVERVIEW REPORT (220Kb)

Portfolio:

Cross Cutting

Directorate:

Cross Cutting

Officer:

Rowan Jones, Overview and Scrutiny Officer

Report:

OS.25/22 herewith

Background:

To consider a report providing an overview of matters related to the work of the Place Panel.

 

Why is this item on the agenda?

The Place Panel operates within a Work Programme which is set for the 2022/23 municipal year.  The Programme is reviewed at every meeting so that it can be adjusted to reflect the wishes of the Panel and take into account items relevant to this Panel in the latest Notice of Executive Key Decisions.

 

What is the Panel being asked to do?

- Note the items (within Panel remit) on the most recent Notice of Executive Key Decisions
- Discuss the Work Programme and prioritise as necessary

PLP.42/22
The Policy and Scrutiny Officer submitted the Overview Report (OS.25/22) which gave an overview of the Place Panel.  

The Chair noted that, due to the large number of items contained in the Work Programme for the January 2023 meeting, an additional, special meeting had been convened where a number of matters scheduled for scrutiny in January would be considered. 

With reference to the Work Programme, a Member noted that previous Panels had received updates on the implementation of Section 106 contributions from developers. The Panel agreed that it would be useful to receive a report that provided an update on Section 106 activity.

RESOLVED – 1) That report OS.25/22 be noted. 

2) That an update report on Section 106 activity be submitted to a future meeting of the Panel.  
A.5 Pdf TALKIN TARN MANAGEMENT ARRANGEMENTS (631Kb)
Portfolio: Environment and Transport
Directorate:   Community Services
Officer:  Luke Leathers, Head of Health and Wellbeing
Report: CS.38/22 herewith
Background:
The Deputy Chief Executive to submit a report updating members on potential management arrangements at Talkin Tarn Country Park following the Panel's site visit.  

Why is this item on the agenda?
The Panel requested the item at its meeting of 21 July 2022 (Minute Excerpt PLP.18/22 refers). 

What is the Panel being asked to do?
Consider and comment on the information provided.
PLP.43/22
The Deputy Chief Executive provided an update on potential management arrangements at Talkin Tarn Country Park following the Panel's visit to the site to explore the options to maximise the potential in delivering the Council's priorities. (CS.38/22).

The Deputy Chief Executive gave an overview of the background for the management of Talkin Tarn and detailed the current internal and external management arrangements.  A key issue discussed by the Panel had been the future financial stability of the site.  Options were discussed and it was proposed that a extension be added to the front of the building in place of the balcony, all catering would be downstairs and would allow a full offer with extra seating.  This would also enable the upstairs space to be rented out for additional income.  The proposed floor plan had been included in the report and the budget costings were set out in agenda item B.1.

In considering the report Members raised the following comments and questions:

RESOLVED - 
Exempt Items
B.1 TALKIN TARN MANAGEMENT ARRANGEMENTS
*** This report is not for publication by virtue of Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, as it contains information relating to the financial affairs of any particular person (Including the authority holding that information)***
Portfolio:  Environment and Transport
Directorate:   Community Services 
Officer:  Luke Leathers, Head of Health and Wellbeing
Report: CS.38/22 herewith
Background:
The Deputy Chief Executive to submit a confidential appendix in relation to report CS.38/22, item A.5 refers. 

Why is this item on the agenda?
The Panel requested the item at its meeting of 21 July 2022 (Minute Excerpt PLP.18/22 refers). 

What is the Panel being asked to do?
Consider and comment on the information provided. 
B.2 TULLIE HOUSE BUSINESS PLAN 2021 - 2030 (22/23 REVISIONS)
*** This report is not for publication by virtue of Paragraph 3 of Part 1 of Schedule 12A to the the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information)***
Portfolio:    Culture, Heritage and Leisure
Directorate:   Community Services 
Officer:  Darren Crossley, Deputy Chief Executive
Report: CS.33/22 herewith
Background:
The Deputy Chief Executive to submit a report introducing the Tullie House Museum and Art Gallery Trust Business Plan.  Representatives from Tullie House will be in attendance and will deliver a presentation. 

Why is this item on the agenda?
Annual scrutiny of the Business Plan.  The matter is a Key Decision and is included in the Notice of Executive Key Decisions (KD.22/22). 

What is the Panel being asked to do?
Review the Business Plan and make recommendations concerning the content of the Plan to the Executive. 

Enquiries, requests for reports, background papers etc to: 
democraticservices@carlisle.gov.uk

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Councillor Ms Jo Ellis-Williams Councillor Mrs Ann Vipond McKerrell
Councillor Dr Les Tickner  
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also Present: Councillor Mrs Bowman - Economy, Enterprise and Housing Portfolio Holder
Councillor Christian - Environment and Transport Portfolio Holder
Councillor Ellis - Finance, Governance and Resources Portfolio Holder

Officers: Corporate Director of Economic Developmemt
Head of Regeneration
Head of Health and Wellbeing
Policy and Scrutiny Officer
Mr Mackay, Tullie House
Mr Smith, Tullie House
Ms Smalley, Tullie House
Ms Proud, Tullie House