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Meeting Details

Meeting Summary
Council
28 Mar 2023 - 18:45 to 19:58
Scheduled
Cathedral Room
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
3. Minutes
i. The Council will be asked to receive the Minutes of the meeting of the City Council held on the 28 February 2023.

ii. This meeting being the final meeting of Carlisle City Council, Council is being recommended to delegate approval of the Minutes of today's Council Meeting to the Mayor following consultation with the Members of the Council and the Corporate Director of Governance and Regulatory Services. 

C.55/23
The Mayor moved the receipt and adoption of the minutes of the meeting of the City Council held on the 28 February 2023. 

RESOLVED - 1) That the minutes of the meeting of the City Council held on the 28 February 2023 be received; and were signed by the Mayor.

2) That authority to approve the minutes of the meeting on 28 March 2023 be delegated to the Mayor following consultation with Members of the Council and the Corporate Director of Governance and Regulatory Services.
Public Items
7. Questions by Members of the Public
Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory Services to report that no questions have been submitted on notice by members of the public.  
C.59/23
Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory Services reported that no questions had been submitted on notice by members of the public.
8. Presentation of Petitions and Deputations
Pursuant to Procedure Rule 10.11, the Corporate Director of Governance and Regulatory Services to report that no petitions or deputations have been submitted by members of the public. 
C.60/23
Pursuant to Procedure Rule 10.11, the Corporate Director of Governance and Regulatory Services reported that no petitions or deputations had been submitted by members of the public.
9. Questions from Members of the Council
Pursuant to Procedure Rule 11.2, the Corporate Director of Governance and Regulatory Services to report that no questions have been submitted on notice by Members of the City Council
C.61/23
Pursuant to Procedure Rule 11.2, the Corporate Director of Governance and Regulatory Services reported that no questions were submitted on Notice by Members of the City Council.
10. Minutes of the Executive
The Council will be requested to receive the Minutes of the meeting of the Executive held on 20 March 2023 and ask questions of the Leader and Portfolio Holder on those Minutes.
C.62/23
RESOLVED – That the minutes of the meetings of the Executive held on 20 March 2023 be received and adopted.
11. Executive - Portfolio Holder Reports
The Council will be asked to receive reports from the following Portfolio Holders:
C.63/23
Copies of reports from the following Portfolio Holders had been circulated prior to the meeting:
11. (i) Pdf Culture, Leisure and Heritage (181Kb)
(Copy Report herewith)
C.63/23(i)

The Culture, Heritage and Leisure Portfolio Holder submitted his report and offered his thanks for all the support he had received from fellow Members and Officers during his nine years as a Councillor.   He praised the performance of the Council which had routinely been excellent, he felt privileged to have to contributed to the work of the authority. 

A Discover Carlisle video showcasing the city was displayed on screen.

RESOLVED - That the report of the Culture, Heritage and Leisure Portfolio Holder be received.
11. (ii) Pdf Communities, Health and Wellbeing (179Kb)
(Copy Report herewith)
C.63/23(ii)

The Communities, Health and Wellbeing Portfolio Holder submitted her report.  She reflected on her thirty two years of being a Councillor at both the county and city councils working for the residents of the city which had given her great satisfaction.  The Communities, Health and Wellbeing Portfolio Holder extended her thanks to the Officers of the Council for their work and in particular the Senior Management Team whose work had been outstanding. 

RESOLVED - That the report of the Communities, Health and Wellbeing Portfolio Holder be received.
11. (iii) Pdf Environment and Transport (223Kb)
(Copy Report herewith)
C.63/23(iii)

The Environment and Transport Portfolio Holder submitted his report, in doing so he added his appreciation to work carried out by Officers of the Council, in particular those involved in disease prevention work.  He thanked the Senior Management Team for their support and praised the work of the Democratic Services team in recording the work undertaken in the Council’s committees. 

RESOLVED - That the report of the Environment and Transport Portfolio Holder be received.
11. (iv) Pdf Economy, Enterprise and Housing (117Kb)
(Copy Report herewith)
C.63/23(iv)

The Economy, Enterprise and Housing Portfolio Holder submitted her report.  During her twenty four years as a Member of the City Council she had worked with four Town Clerks, two Monitoring Officers and four Chief Finance Officers: the work carried out by the current Statutory Officers had put the city in a good state which she hoped would continue in the future.  She further extended her thanks to all Officers in the organisation who had delivered services in the city. 

RESOLVED - That the report of the Economy, Enterprise and Housing Portfolio Holder be received.
11. (v) Pdf Finance, Governance and Resources (132Kb)
(Copy Report herewith)
C.63/23(v)

The Finance, Governance and Resources Portfolio Holder submitted his report.

RESOLVED - That the report of the Finance, Governance and Resources Portfolio Holder be received.  
11. (vi) Pdf Leader's Portfolio (146Kb)
(Copy Report herewith)
C.63/23(vi)

The Leader submitted his report. 

RESOLVED - That the report of the Leader be received.
12. Minutes
The Council will be asked to receive the Minutes of the meeting as detailed within the Minute Book Volume 49(6) (to follow) and ask questions of the Leader, Portfolio Holders, and Committee Chairs.

For ease of reference the Minutes are:
Committee   Meeting Date  
People Panel  23 February 2023 
Place Panel   2 March 2023 
Regulatory Panel   15 March 2023 
Development Control Committee   24 February 2023
22 and 24 March (to be tabled at Council) 
Audit Committee   17 March 2023  
Appeals Panel   15 February and 6 March 2023 

C.64/23
The Mayor moved and Councillor Glover seconded receipt and adoption of the minutes of the meetings as detailed within the Minute Book Volume 49(6):

Committee   Meeting Date 
 People Panel   23 February 2023 
 Place Panel   2 March 2023
 Regulatory Panel   15 March 2023
 Development Control Committee  24 February 2023 
 22 and 24 March (to be tabled at Council)
 Audit Committee   17 March 2023
 Appeals Panel  15 February and 6 March 2023

RESOLVED - That the minutes of the meetings as detailed [Volume 49(6)] above be received and adopted. 
13. Scrutiny

The Council will be asked to receive reports from the following:

C.65/23
Copies of reports from the following Scrutiny Panel Chairs had been circulated prior to the meeting:
13. (i) Pdf Chair of the People Panel (135Kb)
(Copy Report herewith)
C.65/23(i)
Councillor Glover moved his Chair's Report in doing so he paid tribute to the work of Members, Officers and partner organisations who had been involved in the Council’s scrutiny process.  Councillor Glover reflected on his experience of being an Elected Member for nearly a quarter of century which had allowed him to witness the Council’s response to numerous challenges as well as outstanding achievements.

RESOLVED - That the Report of the Chair be received. 
13. (ii) Pdf Chair of the Place Panel (84Kb)
(Copy Report herewith)
C.65/23(ii)
Councillor Bainbridge moved his Chair's Report and responded to questions regarding 

RESOLVED - That the Report of the Chair be received.
13. (iii) Pdf Chair of the Resources Panel (125Kb)
(Copy Report herewith)
C.65/23(iii)
Councillor Finlayson moved her Chair's Report and responded to questions regarding

RESOLVED - That the Report of the Chair be recieved.
14. Notice of Motion
Pursuant to Procedure Rule 12, the Corporate Director of Governance and Regulatory Services to report that no motions have been submitted on notice by Members of the Council.
C.66/23
Pursuant to Procedure Rule 12, the Corporate Director of Governance and Regulatory Services reported that no motions had been submitted on notice by Members of the Council.
15. Pdf Scrutiny Annual Report 2022/23 (543Kb)

To consider the Annual Report of the Scrutiny Panels for 2022/23 as required under Article 6 of the Council’s Constitution.
(Copy Report OS.08/23 herewith)

C.67/23
Consideration was given to report OS.08/23  enclosing the Annual Report of the Scrutiny Panels for 2022/23. The report summarised the role of Scrutiny and reported on the work of the Scrutiny Panels during 2022-23.

Councillor Bainbridge moved and Councillor Glover seconded the report recommendations, in doing so they expressed their thanks to the Policy and Scrutiny Officer and the Democratic Services Officers for their work in supporting the Scrutiny Panels. 

RESOLVED - That the Council formally accepted the Scrutiny Annual Report for 2022/23.
16. Pdf Audit Committee's Annual Report 2022/23 (189Kb)

Pursuant to a reference from the Audit Committee, to consider the Annual Report of the Audit Committee.
(Copy Report RD.64/22 herewith and Minute Extract to follow)

C.68/23
Pursuant to a reference from the Audit Committee, consideration was given to the Annual Report of the Audit Committee for the municipal year 2022/23 (RD.64/22).  Councillor Bomford moved the report recommendations which were seconded by Councillor Mrs Mitchell.  

Councillor Bomford thanked the members of the Committee for their work: he commented that the assurances which had arisen from audit reflected the quality and commitment of the work of Officers. 

RESOLVED - That the Council noted and accepted the Audit Committee's Annual Report for 2022/23.
17. Pdf Operation of the Provisions relating to Call-in (147Kb)

Pursuant to Overview and Scrutiny Procedure Rule 15 (j), the Corporate Director of Governance and Regulatory Services to report on the operation of call in and urgency procedures over the past year.
(Copy Report GD.15/23 herewith)

C.69/23
Pursuant to Overview and Scrutiny Procedure Rule 15(j), the Corporate Director of Governance and Regulatory Services reported (GD.15/23) on the operation of call in and urgency procedures over the past year. 

RESOLVED - That report GD.15/23 be noted. 
18. Communications
To receive and consider communications and to deal with such other business as may be brought forward by the Mayor as a matter of urgency, in accordance with Procedure Rule 2.1(xv) to pass such resolution or resolutions thereon as may be considered expedient or desirable.
C.70/23
There were no communications or items of business brought forward by the Mayor as a matter of urgency to be dealt with at the meeting. 
Exempt Items

-NIL-

Additional Meeting Documents

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Officers: Town Clerk and Chief Executive
Corporate Director of Governance and Resources