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Meeting Details

Meeting Summary
Executive
20 Feb 2023 - 16:00 to 16:07
Scheduled
Flensburg Room
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.
EX.11/23
No apologies for absence were submitted. 
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.
EX.13/23
RESOLVED - It was agreed that the items in Part A be dealt with in public and the items in Part B be dealt with when the Public and Press are excluded. 
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.
EX.12/23
There were no declarations of interest submitted.  
Pdf MINUTES OF PREVIOUS MEETING (21Kb)

To agree the Minutes of the meeting of the Executive held on 18 January 2023

(Copy Minutes herewith)









EX.14/23
RESOLVED - That the minutes of the meeting held on the 18 January 2023 be agreed as a correct record. 
Public Items
A.1 Pdf PROJECT TULLIE (251Kb)

(Key Decision)

 (The Leader has agreed to this Key Decision item being considered at this meeting, although not in the Notice of Executive Key Decisions)


The Corporate Director of Economic Development to submit a report which outlined the proposals for Project Tullie. 
(Copy Report ED.05/23 herewith)

EX.15/23
(Key Decision)

(The Leader has agreed to this Key Decision item being considered at this meeting, although not in the Notice of Key Executive Decisions)

Portfolio Leader's Portfolio

Relevant Scrutiny Panel  Place Panel

Subject Matter:

The Leader submitted details of the proposals for Project Tullie that have been developed by the Tullie House Trust. The Project would deliver a number of improvements at the site including a new entrance and orientation point.  In order for that aspect of the works to be realised it was necessary to consider the location of an existing electricity substation: the Tullie House Trust had commenced discussions with the relevant utility provider on the matter.  The Project would be delivered through the drawing down of a funding package that included Future High Street Funding, Town Deal, Arts Council and National Heritage Funding. The report recommended that the Council provide match funding for the project of £500,000 through the creation of a ring fenced ear marked reserve. 

The Leader moved the recommendations and the Culture, Heritage and Leisure Portfolio Holder seconded them. 

Summary of options rejected:  not to provide match funding for the project nor note the impediment of the existing substation on the formation of the proposed new entrance and orientation point

DECISION
That the Executive:
1. Noted the proposals for Project Tullie outlined in Section 2 of the report 
2. Noted the location of the existing substation and the impediment it creates to the formation of the proposed new entrance and orientation point
3. Approved, for recommendation to Council, a budget of £500,000 to be made available to support the project which would be held in a ring-fenced capital reserve, within the 2022/23 Capital Programme.

Reason for decision:
The successful implementation of the Project would contribute to the Council's priority of delivering inclusive and sustainable growth by improving the cultural offer of Carlisle and making the City a more attractive place to invest. 

A.2 Pdf NOTICE OF EXECUTIVE KEY DECISIONS (298Kb)

(Non Key Decision)

The Notice of Executive Key Decisions, published on 20 February 2023, is submitted for information.

(Copy Notice herewith)
EX.16/23

(Non Key Decision)

Portfolio Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel 

Subject Matter:

 

The Notice of Executive Key Decisions dated 20 January 2023 was submitted for information. 

Summary of options rejected None

DECISION

That the Notice of Executive Key Decisions dated 20 February 2023 be received. 

Reason for decision Not applicable

A.3 Pdf SCHEDULE OF DECISIONS TAKEN BY OFFICERS (77Kb)

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.

(Copy Schedule herewith)
Background Papers – as detailed within the Schedule

EX.17/23
(Non Key Decision)

Portfolio Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter: 

Details of decisions taken by Officers under delegated powers were submitted. 

Summary of options rejected None

DECISION

That the decisions attached as Appendix B, be noted. 

Reason for decision Not applicable
A.4 Pdf JOINT MANAGEMENT TEAM (63Kb)

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 18 January 2023 are submitted for information.   

(Copy Minutes herewith)

EX.18/23
(Non Key Decision)

Portfolio Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter:

The minutes of the meeting of the Joint Management Team on the 18 January 2023 were submitted for information. 

Summary of options rejected None

DECISION

That the minutes of the Joint Management Team held on 18 January 2023 be received. 
A.5 Pdf REVENUE BUDGET OVERVIEW & MONITORING REPORT - APRIL TO DECEMBER 2022 (194Kb)

(Non Key Decision)

The Corporate Director of Finance and Resources to submit a report providing an overview of the Council’s overall budgetary position for the period April to December 2022 for revenue schemes only.

(Copy Report RD.58/22 herewith)

EX.19/23
(Non Key Decision)

Portfolio Finance, Governance and Resources

Relevant Scrutiny Panel People Panel

Subject Matter:

The Finance, Governance and Resources Portfolio holder submitted report RD.58/22 which provided an overview of the Council's overall budgetary position for the period April to December 2022 for revenue schemes only. (RD.58/22) Details of balance sheet management issues and bad debts written off in the period were also included. 

The Finance, Governance and Resources Portfolio Holder moved the recommendations which were seconded by the Leader. 

Summary of options rejected:  none

DECISION
That the Executive:
1. Noted the budgetary performance position of the Council to December 2022;
2. Noted the action by the Corporate Director of Finance and Resources to write off bad debts as detailed in Paragraph 6 of Report RD.58/22
3. Noted the release of reserves as set out in the table at paragraph 2.2, and noted the virements approved as detailed in Appendix A to the report. 
4. Approved the creation of an earmarked reserve for Talkin Tarn as set out in paragraph 2.7 for recommendation to Council.

Reason for decision:
To show that the Executive had been informed of the Council’s actual financial position compared with the budgeted position, and to bring to their attention any areas of concern. 
A.6 Pdf CAPITAL BUDGET OVERVIEW & MONITORING REPORT - APRIL TO DECEMBER 2022 (285Kb)

(Non Key Decision)

The Corporate Director of Finance and Resources to submit a report providing an overview of the budgetary position of the City Council’s capital programme for the period April to December 2022.

(Copy Report RD.59/22 herewith)

EX.20/23
(Non Key Decision)

Portfolio Finance, Governance and Resources

Relevant Scrutiny Panel:  People Panel

Subject Matter: 

The  Finance, Governance and Resources Portfolio Holder submitted a report providing an overview of the Council's overall budgetary position for the period April to December 2022 for the City Council 's capital programme for the period April to December 2022. (RD.59/22)

The Finance, Governance and Resources Portfolio Holder moved the recommendations which were seconded by the Leader. 

Summary of options rejected:   none

DECISION 
That the Executive:
1. Noted and had commented on the budgetary position and performance aspects of the capital programme for the period April to December 2022
2. Noted the adjustments to the 2022/23 capital programme as detailed in paragraph 2.1 of report RD.60/22

Reason for decision
To inform the Executive of the Council’s actual financial position opposite its Capital programme for 2022/23.
A.7 Pdf TREASURY MANAGEMENT OCTOBER - DECEMBER 2022 (244Kb)

(Non Key Decision)

The Corporate Director of Finance and Resources to submit the regular quarterly report on Treasury Transactions, including the requirements of the Prudential Code.

(Copy Report RD.60/22 herewith)











EX.21/23
(Non Key Decision)

Portfolio Finance, Governance and Resources

Relevant Scrutiny Panel     People Panel
Subject Matter: 

The Finance, Governance and Resources Portfolio Holder submitted report RD.60/22 providing the regular quarterly report on Treasury Transactions, including the requirements of the Prudential Code. (RD.60/22)

The Finance, Governance and Resources Portfolio Holder moved the recommendations which were seconded by the Leader. 

Summary of options rejected    none

DECISION

That the report RD.60/22 be received, and the Prudential Indicators noted as at the end of December 2022. 

Reasons for decision
To inform the Executive of the Council's Treasury Management issues.
Exempt Items
B.1 THE SANDS CENTRE REDEVELOPMENT CONTRACT AND GLL MANAGEMENT FEE REALIGNMENT

(Key Decision KD.01/23)

The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Deputy Chief Executive to submit a report regarding the realignment of the management fee for the Leisure Contract for 2022/23 with GLL following the confirmed sectional and practical completion of the Sands Centre Redevelopment. 
(Copy Report CS.05/23 herewith)

 

 

Members of the Executive

Councillor J Mallinson (Leader's Portfolio)

Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)
Councillor Mrs Bowman (Economy, Enterprise and Housing Portfolio Holder)

Councillor N Christian (Environment and Transport Portfolio Holder)

Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)

Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)

Enquiries, requests for reports, background papers etc to: 
democraticservices@carlisle.gov.uk

Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on 2 March 2023

Additional Meeting Documents

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending Apology
No apology information has been recorded for the meeting.
Absent
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Officer: Town Clerk and Chief Executive
Deputy Chief Executive
Corporate Director of Finance and Resources
Corporate Director of Governance and Regulatory Services
Corporate Director of Economic Development