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Meeting Details

Meeting Summary
Council
3 Jan 2023 - 18:45 to 20:10
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
3. Minutes
The Council will be asked to receive the Minutes of the meeting of the City Council held on 8 November and 13 December 2022.
C.02/23
The Mayor moved the receipt and adoption of the minutes of the meetings of the City Council held on 8 November and 13 December 2022. 

RESOLVED - That the minutes of the meeting of the City Council held on 8 November and 13 December 2022 be received; and were signed by the Mayor. 
Public Items
7. Questions by Members of the Public
Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory Services to report that no questions have been submitted on notice by members of the public.  
C.06/23
Pursuant to Procedure Rule 10.1, the Corporate Director of Governance and Regulatory Services reported that no questions had been submitted on notice by members of the public.
8. Presentation of Petitions and Deputations
Pursuant to Procedure Rule 10.11, the Corporate Director of Governance and Regulatory Services to report that no petitions or deputations have been submitted by members of the public. 
C.07/23
Pursuant to Procedure Rule 10.11, the Corporate Director of Governance and Regulatory Services reported that no petitions or deputations had been submitted by members of the public.
9. Questions from Members of the Council

Pursuant to Procedure Rule 11.2, the Corporate Director of Governance and Regulatory Services to report that the following question has been submitted on notice from Councillor Pickstone:

“Could the Leader, or the appropriate Executive Member, inform members of the numbers of dwellings which have been given planning permission, but have not yet been completed across the City, and also the potential number of dwellings that could be delivered on land allocated for housing development in our current Plan, for which planning permission has not yet been given?”

C.08/23
Pursuant to Procedure Rule 11.2, the Corporate Director of Governance and Regulatory Services reported that the following question had been submitted on notice from Councillor Pickstone:

“Could the Leader, or the appropriate Executive Member, inform members of the numbers of dwellings which have been given planning permission, but have not yet been completed across the City, and also the potential number of dwellings that could be delivered on land allocated for housing development in our current Plan, for which planning permission has not yet been given?” 

The Economy, Enterprise and Housing Portfolio Holder responded that m
onitoring of housing completions was undertaken on an annual basis, as at 1st April 2022 the figures were:

 - 3,285 homes with permission which were either under construction or had yet to be started (the monitoring did not distinguish the two);
 8 local plan site allocations that had yet to secure planning permission which collectively had the capacity to deliver some 578 homes. 

Monitoring for the 2022/23 period would be undertaken over the April/May period.

Pursuant to Procedure Rule 11.6 Councillor Pickstone asked the following supplemental question:


"Could the Portfolio Holder confirm that the City Council was working hard to bring sites forward to contribute the City's economic growth?"

The Economy, Enterprise and Housing Portfolio Holder provided assurances that the City Council worked hard to bring economic development to the City and would continue to do so until Vesting Day.
10. Minutes of the Executive
The Council will be requested to receive the Minutes of the meeting of the Executive held on 21 November and 19 December 2022 and ask questions of the Leader and Portfolio Holder on those Minutes.
C.09/23
The Leader moved, and the Environment and Transport Portfolio Holder seconded that the minutes of the meetings of the Executive held on 21 November and 19 December 2022 be received and adopted.

RESOLVED – That the minutes of the meetings of the Executive held on 21 November and 19 December 2022 be received and adopted.
11. Executive - Portfolio Holder Reports
The Council will be asked to receive reports from the following Portfolio Holders and ask questions of the Leader and Portfolio Holders on those reports:
C.10/23
Copies of reports from the following Portfolio Holders had been circulated prior to the meeting:
(Copy Report herewith)
C.11/23

In moving his report the Culture, Heritage and Leisure Portfolio Holder thanked the Council's Events team for the excellent and varied events that had taken place across the City in the lead up to Christmas.  The Portfolio Holder responded to questions regarding: tickets access and promotion for the City of Lights event; the success and footfall at the Old Fire Station; the impact of the Christmas Market on the economy and Tribe.

RESOLVED - 1) That the report of the Culture, Heritage and Leisure Portfolio Holder be received.

2) That the Culture, Heritage and Leisure Portfolio Holder provide Councillor Dr Davison and Councillor Allison with comparative information showing the attendance figures for the Old Fire Station compared to pre Covid attendance figures.

(Copy Report herewith)
C.12/23
The Communities, Health and Wellbeing Portfolio Holder was very proud to announce that the City Council had achieved the Armed Forces Covenant - Gold Award for its 'outstanding' support for the Armed Forces Community.  The City Council was the only Cumbrian District Council to achieve the Employer Recognition Scheme Gold Award.  The Portfolio Holder moved her report and responded to a request for a Member to join a shift with the Safer Street Officers.

RESOLVED - That the report of the Communities, Health and Wellbeing Portfolio Holder be received.
11.(iii) Pdf Environment and Transport (151Kb)
(Copy Report herewith)
C.13/23
The Environment and Transport Portfolio Holder gave thanks to the Civil Enforcement Team for their outstanding work in monitoring and reducing the fly tipping at bring sites over the Christmas period.  He moved his report and responded to questions regarding: the impact of the successful fly tipping campaign on other areas; the reinstatement of the short term drop off point at the Sands Centre; public transport to the Sands Centre; the impact of the free car parking on the economy and the environment.

RESOLVED - That the report of the Environment and Transport Portfolio Holder be received.
(Copy Report herewith)
C.14/23
In moving her report the Economy, Enterprise and Housing Portfolio Holder reported that the Council's Shared Prosperity Fund Investment Plan had been agreed by government.  The Portfolio Holder moved her report and responded to questions regarding the Southern Relief Road and the City Centre Task Force.

RESOLVED - That the report of the Economy, Enterprise and Housing Portfolio Holder be received.
(Copy Report herewith)
C.15/23
The Leader moved the Finance, Governance and Resources Portfolio Holder report and responded to questions regarding the introduction of voter ID and the electoral register.

RESOLVED - That the report of the Finance, Governance and Resources Portfolio Holder be received.
11.(vi) Pdf Leader's Portfolio (163Kb)
(Copy Report herewith)
C.16/23
The Leader moved his report and responded to questions regarding the Central Plaza site and the future of the Carlisle Partnership.

RESOLVED - That the report of the Leader be received.
12. Minutes

The Council will be asked to receive the Minutes of the meetings as detailed within Minute Book Volume 49(4) and ask questions of the Leader, Portfolio Holders and Committee Chairs.

For ease of reference the Minutes are: 

Committee

Meeting Date

People Panel

24 November 2022

Place Panel

13 October and 1 December 2022

Regulatory Panel

23 November 2022

Development Control Committee

28 October, 7 December and 9 December 2022

Audit Committee

10 November and 8 December 2022

Appeals Panel

25 October 2022


C.17/23
The Mayor moved and Councillor Glover seconded receipt and adoption of the minutes of the meetings as detailed within Minute Book Volume 49(4):
Committee   Meeting Date
People Panel  24 November 2022
Place Panel 13 October and 1 December 2022
Regulatory Panel 23 November 2022
Development Control Committee 28 October, 7 December and 9 December 2022
Audit Committee 10 November and 8 December 2022
Appeals Panel 25 October 2022

RESOLVED - That the minutes of the meetings as detailed [Volume 49(4)] above be received and adopted. 
13. Scrutiny

The Council will be asked to receive reports from the following:

C.18/23
Copies of reports from the following Scrutiny Panel Chairs had been circulated prior to the meeting:
13.(i) Pdf Chair of the People Panel (131Kb)
(Copy Report herewith)
C.19/23
Councillor Glover moved his Chair's Report and responded to questions regarding the preservation of the closed Turkish Baths building.

RESOLVED - That the Report of the Chair be received.
13.(ii) Pdf Chair of the Place Panel (132Kb)
(Copy Report herewith)
C.20/23
Councillor Bainbridge moved his Chair's Report and responded to questions regarding the display of roman artefacts.

RESOLVED - That the Report of the Chair be received.
13.(iii) Pdf Chair of the Resources Panel (128Kb)
(Copy Report herewith)
C.21/23
Councillor Finlayson moved her Chair's Report.

RESOLVED - That the Report of the Chair be received.
14. Notice of Motion
Pursuant to Procedure Rule 12, the Corporate Director of Governance and Regulatory Services to report that no motions have been submitted on notice by Members of the Council.
C.22/23
Pursuant to Procedure Rule 12, the Corporate Director of Governance and regulatory Services reported that no motions had been submitted on notice by Members of the Council.
15. Proposals from the Executive in relation to the Council's Budget and Policy Framework
    
C.23/23
   

Pursuant to Minute EX.158/22, to consider recommendations from the Executive concerning the Caldew Riverside remediation.
(Copy Report ED.01/23 herewith and Minute Extract to follow)

C.24/23
Pursuant to Minute EX.158/22, consideration was given to the progress made in understanding the nature of the contamination on the Caldew Riverside site and the development of a strategy for its remediation.  Report ED.01/23 and relevant Minute Extracts had been circulated.

The Economy, Enterprise and Housing Portfolio Holder moved and the Environment and Transport Portfolio Holder seconded the recommendations.

RESOLVED - That Council:

1) Noted the contents of the report, including the risk associated with the ownership of the Caldew Riverside site and the proposed approach to its remediation.
2) Noted the support from Homes England in developing a business case to draw down the additional funding required to fully remediate the site and enable it to be developed for housing.
3) Approve the creation of an earmarked reserve of £100,000, to be funded from virements from 2022/23 underspends, to be released over three years (from 2023/24) to be allocated to the project to support the delivery of the proposed remedial strategy.

Pursuant to Minute EX.151/22, to consider a recommendation from Executive to approve the re-profiling of capital projects, as carry forward requests, totalling £5,000,000 to 2022/24.
(Copy Report RD.53/22 and Minute Extracts herewith)

C.25/23
Pursuant to Minute EX.151/22, consideration was given to a request to carry forward capital budget from 2022/23 into 2023/24.  Report RD.53/22 and the relevant Minute Extracts had been circulated.

The Leader moved the recommendations which were seconded by the Environment and Transport Portfolio Holder.


RESOLVED - That Council approved the re-profiling of capital projects, as carry forward requests, totalling £5,000,000 to 2023/24 as set out in report RD.53/22.

To consider a report from the Corporate Director of Finance and Resources with regard to a proposed increase to Members’ Allowances for 2022/23.
(Copy Report RD.54/22 herewith)

C.26/23
Consideration was given to a report of the Corporate Director of Finance and Resources detailing the proposed increase to Members' Allowances for 2022/23.  Report RD.54/22 had been circulated.

The Leader noted the options available to Council and moved that members' allowances were increased by 4.04% as set out in section 2.3 of the report.  Councillor Dr Tickner seconded the recommendation.

RESOLVED -  That Council:
(i) noted the pay award for staff and approved an increase to members’ allowances of 4.04%, based upon the options set out in report RD.54/22, for a one-year period effective from 1 April 2022, to ensure compliance with the approved Elected Members’ Allowance Scheme; and
(ii) approved the virement to utilise revenue savings in the 2022/23 revenue budget to fund the proposed increase if current provisions are not sufficient.

Pursuant to Overview and Scrutiny Procedure Rule 15 (i), the Corporate Director of Governance and Regulatory Services to report on the operation of call-in and urgency procedures.
(Copy Report GD.01/23 herewith)

C.27/23
Pursuant to Procedure Rule 15(j) of the Overview and Scrutiny Procedure Rules, the Corporate Director of Governance and Regulatory Services reported (GD.01/23) on the Operation of Call-in and Urgency Procedures over the past year.

RESOLVED – That report GD.01/23 be noted.
18. Communications
To receive and consider communications and to deal with such other business as may be brought forward by the Mayor as a matter of urgency, in accordance with Procedure Rule 2.1(xv) to pass such resolution or resolutions thereon as may be considered expedient or desirable.
C.28/23
There were no communications or items of business brought forward by the Mayor as a matter of urgency to be dealt with at the meeting.
Exempt Items
19. Proposals from the Executive in relation to the Council's Budget and Policy Framework
  
C.30/23
  
19.(i) Tullie House Business Plan

The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

Pursuant to Minute EX.167/22, to consider recommendations from the Executive regarding the Tullie House Business Plan.
(copy Report CS.01/23 herewith and Minute Extracts herewith / to follow)

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Officers:     Town Clerk and Chief Executive
                    Corporate Director of Governance and Regulatory Services