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Meeting Details

Executive
21 Nov 2022 - 16:01 to 16:04
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.

EX.141/22
An apology for absence was submitted on behalf of the Deputy Chief Executive.
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.

EX.142/22
There were no declarations of interest submitted.
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.

EX.143/22
It was agreed that the items in Part A be dealt with in public and the items in Part B be dealt with when the Public and Press are excluded.

To sign the Minutes of the meeting of the Executive held on 30 August and 3 October 2022.
[Minute Book Vol 49(3)]

To agree the minutes of the meeting held on 24 October 2022.
(Copy Minutes herewith)

EX.144/22
RESOLVED - 1) That the minutes of the meetings held on 30 August 2022 and 3 October 2022 be signed by the Leader.

2) That the minutes of the meeting held on 24 October 2022 be agreed as a correct record.
Public Items

(Key Decision – KD.23/22)

The Corporate Director of Economic Development to submit a report regarding the final submission of the Rural England Prosperity Fund.
(Copy Report ED.30/22 herewith)

EX.145/22
(Key Decision - KD.23/22)

Portfolio     Economy, Enterprise and Housing

Relevant Scrutiny Panel     Place Panel

Subject Matter

The Economy, Enterprise and Housing Portfolio Holder reported that the Government has allocated £474,841 for the Carlisle area from the Rural England Prosperity Fund (REPF). The REPF funding was a top-up to the UK Shared Prosperity Fund (UKSPF), for which the Council recently submitted their investment plan. (ED.30/22)


To access funding under the REPF the Council must submit additional information, as an addendum to the investment plan submitted for UKSPF,
to Government setting out how it intended to use the funding to support rural businesses and communities.  The report sought approval from the Executive to delegate the submission of the REPF addendum to the Corporate Director of Economic Development in consultation with the Leader of the Council, the Chief Executive, the Corporate Director of Governance and Regulatory Services, and the Corporate Director of Finance and Resources.

The Economy, Enterprise and Housing Portfolio moved the recommendations as set out in the report, with the following addition: that the Economy, Enterprise and Housing Portfolio Holder be added to the persons consulted by the Corporate Director of Economic Development in regards the finalisation and submission of the addendum to the Department for Levelling Up, Housing and Communities. The Leader seconded the proposals.

Summary of options rejected     Not to make the delegations.

DECISION

That the Executive:

1. Noted the aims and objectives of the Rural England Prosperity Fund.
2. Noted the allocation for the Carlisle District and the requirement to submit an addendum to the Carlisle Shared Prosperity Fund Investment Plan.

3. Delegated authority to the Corporate Director of Economic Development, following consultation with the Leader, the Economy, Enterprise and Housing Portfolio Holder,  the Chief Executive, the Corporate Director of Governance and Regulatory Services and the Corporate Director of Finance and Resources, to finalise and submit the addendum to the Department for Levelling Up, Housing and Communities.

Reasons for Decision

The successful development and delivery of the REPF programme would support the delivery of the vision set out in the Carlisle Plan, which was to enable Carlisle to grow and prosper as the capital of the Borderlands region.  The projects / interventions delivered through the REPF programme would contribute directly to the priority of delivering inclusive and sustainable economic growth, by improving the health and wellbeing of local communities and making Carlisle a more attractive place for investment.

(Non Key Decision)

The Notice of Executive Key Decisions, published on 21 October 2022, is submitted for information.
(Copy Notice herewith)

EX.146/22
(Non Key Decision)

Portfolio:     Cross Cutting

Relevant Scrutiny Panel


Place Panel; People Panel; Resources Panel


Subject Matter:


The Notice of Executive Key Decisions dated 21 October 2022 was submitted for information.

Summary of options rejected     None

DECISION

That the Notice of Executive Key Decisions dated 21 October 2022 be received.

Reasons for Decision     Not applicable 

(Non Key Decision)

A Schedule detailing decisions taken by the Leader / Portfolio Holder under delegated powers is attached for information.
(Copy Schedule herewith)

Background Papers – as detailed within the Schedule

EX.147/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

Details of decisions taken by the Leader / Portfolio Holders under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix A, be noted.

Reason for Decision     Not applicable

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.
(Copy Schedule herewith)

Background Papers – as detailed within the Schedule



EX.148/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

Details of decisions taken by Officers under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix B, be noted.

Reason for Decision     Not applicable

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 24 October 2022 are submitted for information.
(Copy Minutes herewith)

EX.149/22

(Non Key Decision)

Portfolio     Cross Cutting


Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

The minutes of the meeting of the Joint Management Team on 24 October 2022 were submitted for information.

Summary of options rejected     None

DECISION

That the minutes of the meeting of the Joint Management Team held on 24 October 2022, attached as Appendix C, be received.

Reasons for Decision     Not applicable 

(Non Key Decision)

The Corporate Director of Finance and Resources to submit an overview of the Council’s overall budgetary position for the period
April to September 2022 for revenue schemes only. The report also includes details of balance sheet management issues, bad debts written off in the period and progress against the budget savings is also provided.
(Copy Report RD.41/22 herewith)

EX.150/22
(Non Key Decision)

Portfolio     Finance, Governance and Resources
Relevant Scrutiny Panel     People Panel
Subject Matter

The Finance, Governance and Resources Portfolio Holder submitted the Revenue Budget Overview and Monitoring Report (RD.41/22) for the period April to September 2022. Outlined within the report were the overall budget position for revenue schemes only and details of balance sheet management issues. Bad debts written off and progress against the budget savings were also set out in the report.

Set out at paragraph 2 was the summarised budgetary position as at September 2022; the main variances were as summarised at paragraph 2.4.  The Council's financial position, which was affected by a number of external factors which had a financial impact during the course of the year and ultimately at the year end, would continue to be closely monitored and reported more fully in a future monitoring report. It would be important to maintain a prudent approach so as to ensure a sustainable budget position for future years to avoid any significant variance at the year end.

The Finance, Governance and R
esources Portfolio Holder concluded by moving the report, which was seconded by the Leader.

 
Summary of options rejected none

DECISION
That the Executive:
1. Noted the budgetary performance position of the Council to September 2022;
2. Noted the action by the Corporate Director of Finance and Resources to write off bad
debts as detailed in paragraph 6 of Report RD.41/22;
3. Noted the release of reserves as set out in the table at paragraph 2.2, and noted the
virements approved as detailed in Appendix A to the report.
Reasons for Decision
To show that the Executive had been informed of the Council’s actual financial position compared with the budgeted position, and to bring to their attention any areas of concern.

(Non Key Decision)

The Corporate Director of Finance and Resources to submit
an overview of the Council’s overall budgetary position for the period April to September 2022 for the Council’s capital programme.
(Copy Report RD.42/22 herewith)

EX.151/22
(Non Key Decision)

Portfolio     Finance, Governance and Resources

 
Relevant Scrutiny Panel     People Panel

 
Subject Matter

The Finance, Governance and Resources Portfolio Holder submitted report RD.42/22 providing an overview of the budgetary position of the City Council's capital programme for the period April to September 2022. Detailed therein were the capital budget overview; the overall budget position for the various Directorates; the monitoring and control of expenditure against budget allocations and the exercise of virement.

As at the end of September, expenditure of £6,396,970 had been incurred on the Council’s core capital programme. When considered against the profiled budget of £8,212,365 that equated to an underspend of £1,815,395.

The unspent balance remaining of the revised 
annual budget of £38,555,900 was £32,158,930. A review of the 2022/23 capital programme would be undertaken to identify accurate project profiles for the remainder of the financial year, and potential slippage into future years. 

In addition, paragraph 3.9 recorded that a number of schemes were included in the capital programme for 2022/23 which required reports to be presented to the Executive for the release of funding before the project could go ahead. The Council's contribution towards the Southern Link Road would not be required in 2023/23 and would need to be added to Cumberland Council's capital programme as an increase to the overall project in 2023/24.

The Finance, Governance and Resources Portfolio Holder then moved the recommendations set out in the report, which were 
seconded by the Leader.

 
Summary of options rejected none
DECISION
That the Executive:
1. Noted and had commented on the budgetary position and performance aspects of the
capital programme for the period April to September 2022;
2. Noted adjustments to the 2022/23 capital programme as detailed in paragraph 2.1 of
report RD.42/22;
3. Approved the reprofiling of £5,000,000 as detailed in paragraph 3.9 and Appendix A into 2023/24.
Reasons for Decision
To inform the Executive of the Council’s actual financial position opposite its Capital programme for 2022/23.

(Non Key Decision)

The Corporate Director of Finance and Resources to submit
the regular quarterly report on Treasury Transactions including the requirements of the Prudential Code.
(Copy Report RD.43/22 herewith)






EX.152/22
(Non Key Decision)
Portfolio     Finance, Governance and Resources
Relevant Scrutiny Panel     People Panel
Subject Matter
The Finance, Governance and Resources Portfolio Holder submitted report RD.43/22 providing the regular quarterly report on Treasury Transactions including the requirement of the Prudential Code. (RD.43/22)

The Finance, Governance and Resources Portfolio Holder concluded by moving the recommendation set out in the report. The Leader seconded the recommendation.

 
Summary of options rejected none
DECISION

That Report RD.43/22 be received and the Prudential Indicators noted as at the end of September 2022.
 
Reasons for Decision

To inform the Executive of the Council's Treasury Management issues.
Exempt Items

- NIL - 

Members of the Executive

Councillor J Mallinson (Leader's Portfolio)
Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)
Councillor Mrs Bowman (Economy, Enterprise and Housing Portfolio Holder)
Councillor N Christian (Environment and Transport Portfolio Holder)
Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)
Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)

Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on 1 December 2022.

Enquiries, requests for reports, background papers etc to: 
democraticservices@carlisle.gov.uk

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
No apology information has been recorded for the meeting.
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Officers: Town Clerk and Chief Executive
Corporate Director of Governance and Regulatory Services
Corporate Director of Finance and Resources
Corporate Director of Economic Development