You are Here : Home  >  Your Council  >  Meetings
Register   |   Login

Meeting Details

Executive
30 Aug 2022 - 16:00 to 16:13
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.

EX.104/22
Apologies for absence were submitted on behalf of Councillor Gareth Ellis and Councillor Keith Meller. 
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.

EX.105/22
There were no declarations of interest submitted.
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.

EX.106/22
It was agreed that the items in Part A be dealt with in public and the items in private be dealt with in Part B.
To agree the minutes of the meeting held on 25 July 2022.
(Copy Minutes herewith)





EX.107/22
RESOLVED - That the minutes of the meeting held on 25 July 2022 be agreed.
Public Items

(Key Decision KD.18/22)

The Corporate Director of Governance and Regulatory Services to submit the Food Law Enforcement Service Plan for 2022/23.
(Copy Report GD.45/22 herewith)

EX.108/22
(Key Decision – KD.18/22)

Portfolio      Environment and Transport

Relevant Scrutiny Panel             Place Panel

Subject Matter

The Environment and Transport Portfolio Holder presented the 2022/23 Food Law Enforcement Service Plan (GD.45/22) which would be considered by the Place Panel.

The Food Law Enforcement Service Plan set out how the Regulatory Services would deploy its resources in 2022 to 2023 to improve hygiene standards, prevent food borne diseases and help people live healthier lives.  It sought to target interventions to tackle local issues whilst ensuring Carlisle City Council achieved its national statutory responsibilities.

The Environment and Transport Portfolio Holder moved, and the Leader seconded the recommendations.

Summary of options rejected     None

DECISION

That the Executive:

(i) agreed the key actions of the Food Law Enforcement Service Plan (GD.45/22)

(ii) referred the said Plan to the Place Panel in accordance with the Council’s Budget and Policy Framework.

Reasons for Decision

The recommended key actions had been identified following consultation and reflected the resources available to Regulatory Services in the financial year 2022 to 2023

(Non Key Decision)

The Notice of Executive Key Decisions, published on 29 July 2022, is submitted for information.
(Copy Notice herewith)

EX.109/22
(Non Key Decision)

Portfolio:     Cross Cutting

Relevant Scrutiny Panel

Place Panel; People Panel; Resources Panel

Subject Matter:

The Notice of Executive Key Decisions dated 29 July 2022 was submitted for information.

Summary of options rejected     None

DECISION

That the Notice of Executive Key Decisions dated 29 July 2022 be received.

Reasons for Decision     Not applicable 

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.
(Copy Schedule herewith)

Background Papers – as detailed within the Schedule

EX.110/22

(Non Key Decision)

 

 Portfolio     Cross Cutting


Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

Details of decisions taken by Officers under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix A, be noted.

Reason for Decision     Not applicable

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 25 July 2022 are submitted for information.
(Copy Minutes herewith)





EX.111/22

(Non Key Decision)

Portfolio     Cross Cutting


Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

The minutes of the meeting of the Joint Management Team on 25 July 2022 were submitted for information.

Summary of options rejected     None

DECISION

That the minutes of the meeting of the Joint Management Team held on 25 July 2022, attached as Appendix B, be received.

Reasons for Decision     Not applicable  

(Non Key Decision)

The Corporate Director of Finance and Resources to submit a report providing an overview of the Council’s overall budgetary position for the period April to June 2022 for revenue schemes only.
(Copy Report RD.31/22 herewith)

EX.112/22

(Non Key Decision)

Portfolio      Finance, Governance and Resources

Relevant Scrutiny Panel     People Panel 

Subject Matter:

The Leader submitted report RD.31/22 the purpose of which was to provide an overview of the Council's overall budgetary position for the period April to June 2022 for revenue schemes only.

The Leader highlighted, in particular, some of the significant service expenditure and income variances identified at paragraph 2.4.  Section 3 recorded that the Council's financial position was affected by a number of external factors which would have a financial impact during the course of the year and ultimately at the year-end. 
The Council’s financial position would continue to be closely monitored and the likely year end position would be reported more fully in a future monitoring report. It would be important to maintain a prudent approach so as to ensure a sustainable position for future years and to avoid any significant variance at the year end.

In conclusion, the Leader moved the recommendations set out in the report, which were seconded by the Communities, Health and Wellbeing Portfolio Holder.


Summary of Options rejected  none

DECISION

That the Executive:

(i) noted the budgetary performance position of the Council to June 2022;

(ii) noted the action by the Corporate Director of Finance and Resources to write-off bad debts as detailed in paragraph 6 of Report RD.31/22;

(iii) noted the release of reserves as set out in the table at paragraph 2.2, and noted the virements approved as detailed in Appendix A of Report RD.31/22.

Reasons for Decision

To show that the Executive had been informed of the Council's actual financial position compared with the budgeted position and to bring to their attention any areas of concern

(Non Key Decision)

T
he Corporate Director of Finance and Resources to submit the regular quarterly report on Treasury Transactions, including the requirements of the Prudential Code.
(Copy Report RD.33/22 herewith)

EX.113/22

(Non Key Decision)

Portfolio    
Finance, Governance and Resources

Relevant Scrutiny Panel
    People Panel

Subject Matter

The Leader presented report RD.33/22, the purpose of which was to inform Members on various Treasury Management issues.

Appendix A set out the Schedule of Treasury Transactions for the period April - June 2022, whist Appendix B discussed the Prudential Code and Prudential Indicators.

The Leader moved, and the Economy, Enterprise and Housing Portfolio Holder seconded, that the Executive receive the report and note the Prudential Indicators as at the end of June 
2022.


Summary of options rejected     
None

DECISION

That Report RD.33/22 be received, and the Prudential Indicators noted as at the end of June 2022.

Reasons for Decision

To inform the Executive of various Treasury Management issues

(Non Key Decision)

The Corporate Director of Finance and Resources to submit a report providing an overview of the budgetary position of the Council’s capital programme for the period April to June 2022.
(Copy Report RD.32/22 herewith)

EX.114/22

(Non Key Decision)

Portfolio    Finance, Governance and Resources

Relevant Scrutiny Panel     People Panel

Subject Matter

The Leader submitted report RD.32/22 providing an overview of the budgetary position of the City Council's capital programme for the period April to June 2022.

The position statement recorded that, as at the end of June 2022, expenditure of £3,459,743
had been incurred on the Council’s core capital programme.  When considered against the profiled budget of £3,710,642 that equated to an underspend of £250, 899.  The unspent balance remaining of the revised annual budget of £38,371,000 was £34,911,257.  A review of the 2022/23 capital programme would be undertaken to identify accurate project profiles for the remainder of the financial year and any potential slippage into future years.

A number of schemes were included in the capital programme for 2022/23 that required reports to be presented to the Executive for the release of funding before the project could go ahead.

The Leader Holder concluded by moving the recommendations which were duly seconded by the Economy, Enterprise and Housing Portfolio Holder.

Summary of options rejected 
    None

DECISION

That the Executive:

(i)  noted and had commented upon the budgetary position and performance aspects of the capital programme for the period April to June 202;

(ii) noted adjustments to the 2022/23 capital programme as detailed in paragraph 2.1 of Report RD.32/22.

Reasons for Decision


To keep Members informed of the budgetary position of the Council's Capital Programme for the period April to June 2022.

(Non Key Decision)

To consider a reference from the People Panel held on 14 July 2022.
(Copy Minute Excerpt PEP.22/22 herewith)

EX.115/22
(Non Key Decision)

Portfolio
Finance, Governance and Resources

Relevant Scrutiny Panel
People Panel

Subject Matter

The Chair of the People Panel thanked the Executive for adding the matter to their agenda..  He reported that the meeting of the People Panel on 14 July 2022 had an agenda considering the Cost of Living Crisis.  The Chief Executive of the Citizens Advice Carlisle and Eden (CAB) had attended the Panel to provide an update on the service they provided and the impact the current Cost of Living Crisis and increasing energy bills was having on the support and advice they could provide.  They had seen a marked increase in demand on their services from a range of people including middle income households along with an increase in requests for support with mental health issues. 

The Chief Executive had highlighted to the Panel the difficulty that the CAB had in accessing revenue grants and other funding streams and he indicated that the CAB had not received an uplift in financial support from the City Council in ten years.

The Panel felt that the work of the CAB was vital to the mental health and wellbeing of the residents of Carlisle and passed the following resolution (minute reference PEP.22/22 referred):

“3) That the Panel asked, in light of the current cost of living crisis and the impact on demand for services, that the Executive give consideration to increasing the Carlisle City Council grant funding to the Citizens Advice Bureau.”

The Environment and Transport Portfolio Holder had attended the Panel meeting, he commented that the presentations were excellent but were very worrying.  The Chief Executive of the CAB had reported that it had become increasingly difficult for the CAB to give advice on balancing budgets to households and this was expected to become worse as energy prices increased.

In responding to the resolution the Leader acknowledged that the CAB had not received an uplift in funding as the funding had been set against the background of low inflation figures.  As the inflation rates rose he understood that organisations would be looking for additional funding.  He reported that the City Council would not be setting another budget and advised that the Chief Executive of the CAB enter into negations with the Shadow Executive of the Cumberland Council as soon as possible, the City Council Executive would support him in anyway they could.

The Chair of the People Panel asked for clarification with regard to the response, noting that the request had been for the City Council to increase the existing budget to the CAB now.

The Leader clarified that the Chair would have to formally request an increase to the existing budget.

Summary of options rejected     
None

DECISION

The Executive thanked the People Panel for their resolution and recommended that the Chief Executive of the Citizens Advice Carlisle and Eden (CAB) begin negotiations with regard to financial support with the Shadow Executive of the Cumberland Authority as soon as possible

Reasons for Decision

To respond to a resolution of the People Panel.
Exempt Items

- NIL - 

Members of the Executive

Councillor J Mallinson (Leader's Portfolio)
Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)
Councillor Mrs Bowman (Economy, Enterprise and Housing Portfolio Holder)
Councillor N Christian (Environment and Transport Portfolio Holder)
Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)
Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)
Councillor K Meller (Local Government Reorganisation Transition Portfolio Holder)

Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on 9 September 2022

Enquiries, requests for reports, background papers etc to: 
democraticservices@carlisle.gov.uk

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Councillor Gareth Michael Ellis 
Councillor Keith Meller 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also Present:     Councillor Glover, Chair of the People Panel

Officers:     Town Clerk and Chief Executive
                    Corporate Director of Governance and Regulatory Services
                    Corporate Director of Economic Development