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Meeting Details

Executive
25 Jul 2022 - 16:00 to 16:08
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.

EX.90/22
An apology for absence was submitted on behalf of the Chair of the People Panel.
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.


EX.91/22
There were no declarations of interest submitted.
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.


EX.92/22
It was agreed that the items in Part A be dealt with in public and the items in private be dealt with in Part B.
MINUTES OF PREVIOUS MEETINGS

To sign the Minutes of the meetings of the Executive held on 25 April 2022, 25 May 2022 and 27 June 2022.
[Minute Book Vol 49(1)]




EX.93/22
RESOLVED  - That the minutes of meetings of the Executive held on 25 April, 25 May and 27 June 2022 be signed.
Public Items

(Key Decision KD.11/22)

The Corporate Director of Finance and Resources to submit the Business Rates Outturn 2021/22 report.
  The matter was considered by the People Panel at their meeting on 9 July 2022.
(Copy Report RD.26/22 herewith and Minute Excerpt to follow)

EX.94/22

(Key Decision – KD.11/22)

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel             People

Subject Matter

The Finance, Governance and Resources presented the summary of the 2021/22 provisional outturn and performance position for Business Rates and the impact it would have on the overall General Fund Balance (RD.26/22).   The report requested approval of the transfer of General Fund reserves of £425,000 subject to the recommendations of the Executive


Section 4.3 of the report recommended that £3,155,170 of the additional income recorded in 2021/22 be transferred to the Business Rates S.31 Grant earmarked reserve at 31 March 2022 and released to General Fund in 2022/23.   It was also recommended that responsibility for the reserve rested with the Corporate Director of Finance and Resources and that approval to release the reserve could be given by the Corporate Director of Finance and Resources via an officer decision notice.

The People Panel had considered the matter at their meeting on 21 July 2022 (Minute Excerpt PEP.25/22 referred) and asked the Executive to consider how the additional transfer of £425,000 to the General Fund Reserves could be used to support communities and build a solid foundation for the new authority.

The Finance, Governance and Resources Portfolio Holder moved, and the Leader seconded the recommendations.


Summary of options rejected     None

DECISION

That the Executive:

(i) noted the provisional outturn position for Business Rates at 31 March 2022;

(ii) noted the additional transfer  to General Fund reserves of £425,000

(iii) approved the transfer of the Business Rates S.31 Grant earmarked reserve as outlined in paragraph 4.3 of report RD.26/22.

Reasons for Decision


To receive the Business Rates Outturn for 2021/22

A.2 Pdf CARLISLE TOWN DEAL (174Kb)

(Key Decision KD.16/22)

The Corporate Director of Economic Development to submit a report regarding the Carlisle Town Deal.
(Copy Report ED.16/22 herewith)

EX.95/22

(Key Decision - KD.16/22)

Portfolio:     Economic, Enterprise and Housing

Relevant Scrutiny Panel:     Place

Subject Matter:

The Economic, Enterprise and Housing Portfolio Holder provided an update on the progress of the six Town Deal Business cases that had previously been submitted for approval for the submission to the Department for Levelling Up, Housing and Communities (DLUHC).

The DLUHC had confirmed, on 6 June 2022, that all six projects had passed through their summary document review process, the projects would proceed to the delivery stage.  This formally triggered the Council's Accountable Body function which required approval for the projects to be added to the capital programme to enable grant funding agreements to be drawn up.

The Environment and Transport Portfolio Holder congratulated the team on the excellent work and highlighted the importance of the environmental aspect in the Garden Village, Station development and Carlisle Southern Gateway projects.

The Economic, Enterprise and Housing Portfolio Holder moved, and the Leader seconded, the recommendations.


Summary of options rejected:  None

DECISION

That the Executive:

(1) Gave approval for the Council to be the accountable body for the Town Deal Programme;

(2) Approved, for recommendation to Council, a budget of £15,888,000 be added to the Council's Capital Programme, according to the financial profile for the years 2022-23, 2023-24, 2024-25 and 2025-26 as set out in Table 2 of report ED.16/22;

(3) Approved, for recommendation to Council, a budget of £797,000 be added to the Council's Revenue Budget, according to the financial profiled for the years 2022-23, 2023-24, 2024-25 and 2025-56 as set out in Table 2 of report ED.16/22;

(4) Approved, for recommendation to Council, a budget of £3,015,000 be added to the Council's Capital Programme, according to the financial profile for the years 2022-23, 2023-24, 2024-25 and 2025-26  as set out in Table 2 of report ED.16/22 subject to final approval of the business case by the DLUHC and gave approval to delegate authority to the Corporate Director of Finance and Resources and the Corporate Director of Economic Development;

(5) Gave approval to enter into grant funding agreements with the following organisations to enable project delivery:

Carlisle Southern Gateway – Cumbria County Council would manage and deliver the project as outlined in the approved business case for this project

Project Tullie – the Tullie House Trust would manage and deliver the project as outlined in the approved business case for this project

Digital and Community Learning Hub – Cumbria County Council would manage and deliver the project as outlined in the approved business case for this project

 Carlisle Business Exchange Centre – the University of Cumbria would manage and deliver the project as outlined in the approved business case for this project

The final terms of the grant funding agreements for the four projects to be agreed by the Corporate Director of Economic Development following consultation with the Corporate Director of Finance and Resources, Corporate Director of Governance and Regulatory Services, Portfolio Holder for Economic Development and the Leader of the Council and subject to the project being assured by the agreed governance structure;

(6) Delegated authority to the Corporate Director of Economic Development, following consultation with the Leader, the Chief Executive, the Corporate Director of Governance and Regulatory Services and the Corporate Director of Finance and Resources, to decisions relating to any Change Controls, reprofiling and redistribution of Town Deal funding;

(7) 
Delegated authority to the Deputy Chief Executive, following consultation with the Leader, the Corporate Director of Economic Development and the Corporate Director of Governance and Regulatory Services to enter into contract(s) with the preferred contractor(s) for the delivery of the Lighting Up Carlisle project;

(8) Delegated authority to the Corporate Director of Economic Development, following consultation with the Leader, and the Corporate Director of Governance and Regulatory Services to enter into contract(s) with the preferred contractor(s) for the delivery of the Start with the Park project.

Reasons for Decision

The successful implementation of the Town Deal programme would support the delivery of the vision set out in the Carlisle Plan, which is to enable Carlisle to grow and prosper as the capital of the Borderlands region.


The projects to be delivered through the Town Deal programme would contribute directly to the priority of delivering inclusive and sustainable economic growth, by making Carlisle a more attractive place for investment.

(Key Decision KD.17/22)

The Corporate Director of Economic Development to submit a report regarding the submission of the Shared Prosperity Fund Investment Plan to the Department of Levelling Up Homes and Communities.
(Copy Report ED.17/22 herewith)

EX.96/22

(Key Decision - KD.17/22)

Portfolio:     Economy, Enterprise and Housing


Relevant Scrutiny Panel:     Place

Subject Matter:

The Economy, Enterprise and Housing Portfolio Holder reported that the Government had allocated £4.1 million for the Carlisle area from the UK Shared Prosperity Fund (UKSPF). To draw it down the Council must submit an investment plan to Government setting out how it intended to use and deliver the funding. 

Report ED.17/22 outlined the format and the required content of the investment plan, including the arrangements for its production. In this regard, the report also sought approval from the Executive to delegate the submission of the investment plan to the Corporate Director of Economic Development in consultation with the Leader of the Council, the Chief Executive, the Monitoring Officer, and the Section 151 Officer.

The Communities, Health and Wellbeing Portfolio Holder commented that the fund was good news for Carlisle and its communities, she acknowledged the work of officers and Members in achieving the allocation.

The Economy, Enterprise and Housing Portfolio Holder moved the recommendations which were seconded by the Leader.

Summary of options rejected:  To not draw down the allocated funding.

DECISION

That the Executive:

(1) Noted the format, content, and arrangements for the production of the investment plan of the investment plan outlined in Sections 2 and 3 of report ED.17/22;
(2) Delegated authority to the Corporate Director of Economic Development, following consultation with the Leader, the Chief Executive, the Corporate Director of Governance and Regulatory Services and the Corporate Director of Finance and Resources, to finalise and submit the investment plan to the Department for Levelling Up, Housing and Communities.

Reasons for Decision

The successful development and delivery of the UKSPF programme would  support the delivery of the vision set out in the Carlisle Plan, which is to enable Carlisle to grow and prosper as the capital of the Borderlands region.
The projects / interventions delivered through the UKSPF programme would contribute directly to the priority of delivering inclusive and sustainable economic growth, by improving the health and wellbeing of our local communities and making Carlisle a more attractive place for investment. 

(Non Key Decision)

The Notice of Executive Key Decisions, published on 24 June 2022, is submitted for information.
(Copy Notice herewith)

EX.97/22
(Non Key Decision)

Portfolio:     Cross Cutting

Relevant Scrutiny Panel

Place Panel; People Panel; Resources Panel

Subject Matter:

The Notice of Executive Key Decisions dated 24 June 2022 was submitted for information.

Summary of options rejected     None

DECISION

That the Notice of Executive Key Decisions dated 24 June 2022 be received.

Reasons for Decision     Not applicable 

(Non Key Decision)

A Schedule detailing decisions taken by The Leader / Portfolio Holder under delegated powers is attached for information.
(Copy Schedule herewith)

B
ackground Papers – as detailed within the Schedule



EX.98/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

Details of decisions taken by the Leader / Portfolio Holders under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix A, be noted.

Reason for Decision     Not applicable

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.
(Copy Schedule herewith)

Background Papers – as detailed within the Schedule



EX.99/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

Details of decisions taken by Officers under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix B, be noted.

Reason for Decision     Not applicable
A.7 Pdf JOINT MANAGEMENT TEAM (137Kb)

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 27 June 2022 are submitted for information.
(Copy Minutes herewith)







EX.100/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

The minutes of the meeting of the Joint Management Team on 27 June 2022 were submitted for information.

Summary of options rejected     None

DECISION

That the minutes of the meeting of the Joint Management Team held on 27 June 2022, attached as Appendix C, be received.

Reasons for Decision     Not applicable 
Exempt Items
B.1 CARLISLE STATION GATEWAY

(Key Decision KD.12/22)


The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Corporate Director of Economic Development to submit a report requesting approval of land transactions associated with the Station Gateway project.

(Copy Report ED.18/22 herewith)

 

B.2 DISPOSAL OF ASSET

(Key Decision KD.15/22)

The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Corporate Director of Governance and Regulatory Services to submit a report requesting authorisation of the disposal of a property asset, as the property has been declared surplus to operational requirements.
(Copy Report GD.36/22 herewith)


Members of the Executive

Councillor J Mallinson (Leader's Portfolio)

Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)
Councillor Mrs Bowman (Economy, Enterprise and Housing Portfolio Holder)

Councillor N Christian (Environment and Transport Portfolio Holder)

Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)

Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)
Councillor K Meller (Local Government Reorganisation Transition Portfolio Holder)

Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on 4 August 2022.

Enquiries, requests for reports, background papers etc to: 
democraticservices@carlisle.gov.uk

Additional Meeting Documents

  1. CARLISLE STATION GATEWAY - APPENDIX 4
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
  2. Pdf A.1 - Minute Excerpt Business Rates Outturn (5Kb)

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
No apology information has been recorded for the meeting.
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Officers:     Town Clerk and Chief Executive
                    Deputy Chief Executive
                    Corporate Director of Governance and Regulatory Services
                    Corporate Director of Finance and Resources
                    Corporate Director of Economic Development