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Meeting Details

Executive
25 May 2022 - 16:00 to 16:04
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.

EX.66/22
No apologies for absence were submitted.
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.

EX.67/22
There were no declarations of interests submitted.
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.

EX.68/22
It was agreed that the items in Part A be dealt with in public and the items in private be dealt with in Part B.

To sign the Minutes of the meeting of the Executive held on 21 February 2022 and 21 March 2022.
[Minute Book Vol 48(6)]

To confirm the minutes of the meeting of the Executive on 25 April 2022.
(Copy Minutes herewith)

EX.69/22
RESOLVED - 1) That the minutes of the meetings held on 21 February 2022 and 21 March 2022 be signed.

2) That the minutes of the meetings held on 25 April 2022 be agreed as a correct record.
Public Items
A.1 2021/22 PROVISIONAL OUTTURN REPORTS
(Key Decision - KD.11/22)

The Corporate Director of Finance and Resources to submit a report on the Provisional General Fund Revenue Outturn for 2021/22.
(Copy Report RD.03/22 herewith)

EX.70/22

(Key Decision – KD.11/22)

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel             People Panel

Subject Matter 

 

The Finance, Governance and Resources Portfolio Holder submitted report RD.03/22 summarising the 2021/22 provisional outturn for the General Fund revenue budget, giving reasons for variances.  Once transfers to earmarked reserves and funding of the carry forward requests in 2022/23 had been accounted for, the outturn position would result in a net overall contribution to General Fund Reserves of £17,000.

Requests had been made to carry forward committed expenditure of £1,967,900, net transfers to/from reserves and provisions of £2,479,629 and transfer to the building control reserve of £46,666, which, if approved, would result in an overall net overspend position of £215,029 on Council Services; however, it was estimated that additional funding from Business Rates income would be realised currently estimated at £256,325 (subject to the completion of the NNDR3 return and confirmation of any pooling gains). 


The information contained within the report was provisional, subject to the formal audit process.  The Draft Statement of Accounts for 2021/22 would be presented to the Audit Committee on 8 July 2022, with final approval of the audited accounts on 28 September 2022 (tbc).

In conclusion, the Finance, Governance and Resources Portfolio Holder moved the recommendations, which were duly seconded by the Economy, Enterprise and Housing Portfolio Holder.

Summary of options rejected     that the creation of new reserves and transfers, and new provisions and transfers should not be approved for recommendation to Council.

DECISION


That the Executive:

(i) Noted the net underspend of £4,232,500 for Council Services as at 31 March 2022;

(ii) Considered the committed expenditure totalling £1,967,900, to be incurred in 2022/23 which had been reviewed by the Corporate Director of Finance and Resources, and the release of £1,967,900 from the General Fund Reserve in 2022/23 as detailed in Appendix D1 of report RD.03/22 for recommendation to Council;
(iii) Approved the creation of new reserves and transfers into and from the new and existing reserves of £2,419,124, in addition to the transfer to the building control reserve of £46,666 as detailed in paragraphs 6.1 and 6.2 and Appendix D2 of report RD.03/22 for recommendation to Council;
(iv) Noted the transfer to new and existing provisions of £60,505 as detailed in paragraph 6.1 and Appendix D2 of the report;
(v) Approved, for recommendation to Council, the revised delegations for the release of the Planning Services Reserve.

Reasons for Decision

To receive the Report on the Provisional General Fund Revenue Outturn and make recommendations to the City Council.

The Corporate Director of Finance and Resources to submit a report summarising the 2021/22 provisional Capital Outturn, and providing details of the revised Capital Programme for 2022/23.
(Copy Report RD.04/22 herewith)

EX.71/22

(Key Decision – KD.11/22)

Portfolio      Finance, Governance and Resources

Relevant Scrutiny Panel     People Panel

Subject Matter 

The Finance, Governance and Resources Portfolio Holder submitted report RD.04/22 summarising the 2021/22  provisional outturn for the Council's Capital Budget; and providing details of the revised Capital Programme for 2022/23.  The outturn showed that the net underspend for Council services as at 31 March 2022 once committed expenditure totalling £7,106,700 was taken into account was £364,314.

Details of the resources which had been utilised to fund the 2021/22 Capital Programme, together with the 5 year Capital Programme for the period 2022/23 to 2026/27 were also provided. 

The 2022/23 programme would be continually reviewed to ensure the Council had the capacity to deliver that level of programme.  The information contained within the report was provisional and subject to the formal audit process. 

The Finance, Governance and Resources Portfolio Holder concluded by moving the recommendations, which were duly seconded by the Economy, Enterprise and Housing Portfolio Holder.


Summary of options rejected     that the net underspend and the revised programme for 2022/23 should not be recommended to Council.

DECISION

That the Executive:

(i) Noted the net underspend as at 31 March 2022 of £364,314 which included committed expenditure to be met totalling £7,106,700, which was recommended by the Corporate Director of Finance and Resources for approval to Council;

(ii) Considered the revised programme for 2022/23, together with the proposed methods of financing and virement request, as detailed at paragraph 5 and Appendix B of report RD.04/22, for recommendation to Council.

Reasons for Decision

To receive the report on the Provisional Capital Outturn for 2021/22 and make recommendations to the City Council on the 2022/23 Capital Programme.

The Corporate Director of Finance and Resources to submit a report providing the annual report on Treasury Management, together with the regular report on Treasury Transactions.
(Copy Report RD.05/22 herewith)

EX.72/22

(Key Decision – KD.11/22)

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel             People Panel

Subject Matter

The Finance, Governance and Resources Portfolio Holder submitted report RD.05/22 providing the annual report on Treasury Management, as required under both the Financial Procedure Rules and the CIPFA Code of Practice on Treasury Management.  Also included was the regular report on Treasury Transactions.

The Finance, Governance and Resources Portfolio Holder moved the recommendation set out.

The Economy, Enterprise and Housing Portfolio Holder duly seconded the recommendation.

Summary of options rejected     that the report should not be recommended to Council for approval.

DECISION

That Report RD.05/22 be received and recommended to the City Council for approval on 19 July 2022.

Reason for Decision


To receive the annual report on Treasury Management.

The Corporate Director of Finance and Resources to submit a report summarising the 2021/22 provisional outturn and performance position for Council Tax.
(Copy Report RD.06/22 herewith)

EX.73/22

(Key Decision – KD.11/22)

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel             People Panel 

Subject Matter 

The Deputy Leader submitted report RD.06/22 summarising the 2021/22 provisional outturn and performance position for Council Tax.

The report set out the Council Tax Collection Fund budget along with the Council's Council Tax collection performance and NNDR Provisional Outturn as at 31 March 2022.

The Finance, Governance and Resources Portfolio Holder concluded his presentation by moving the recommendations, which were seconded by the Economy, Enterprise and Housing Portfolio Holder.


Summary of options rejected     None

DECISION

That the Executive:

(i) noted the provisional outturn position at 31 March 2022 for Council Tax, and

(ii) noted the current position with regard to business rates and to write offs and bad debt trends.

Reasons for Decision

To inform the Executive of the provisional outturn position and comments on performance which would feed into the overall revenue accounts for 2021/22.

The Corporate Director of Finance and Resources to submit a report on the amount of allowances paid to Members as part of the Elected Members’ Allowances Scheme for 2021/22.
(Copy Report RD.07/22 herewith)

EX.74/22

(Key Decision – KD.11/22)

Portfolio       Finance, Governance and Resources

Relevant Scrutiny Panel             People Panel

Subject Matter

The Finance, Governance and Resources Portfolio Holder submitted report RD.07/22 setting out the amount of allowances paid to Members as part of the Elected Members' Allowances Scheme for 2021/22. He advised that £271,663 had been paid in allowances to individual Members which represented an underspend of £17,937, the reasons for which were provided at Section 2.

The Finance, Governance and Resources Portfolio Holder then moved the recommendation which was seconded by the Economy, Enterprise and Housing.


Summary of options rejected     None

DECISION

That Report RD.07/22 be received and the overall underspend of £17,973 on Elected Members' Allowances for 2021/22 be noted.

Reasons for Decision

To receive details of the 2021/22 Provisional Outturn in respect of Members' Allowances.

(Non Key Decision)

The Notice of Executive Key Decisions, published on 22 April 2022, is submitted for information.
(
Copy Notice herewith)

EX.75/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

The Notice of Executive Key Decisions dated 22 April 2022 was submitted for information.

Summary of options rejected     None

DECISION

That the Notice of Executive Key Decisions dated 22 April 2022 be received.

Reasons for Decision     Not applicable.

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.
(Copy Schedule herewith)

Background Papers – as detailed within the Schedule

EX.76/22
(None Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

Details of decisions taken by Officers under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix A, be noted.

Reason for Decision     Not applicable.
A.4 Pdf JOINT MANAGEMENT TEAM (115Kb)

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 19 April 2022 are submitted for information.
(Copy Minutes herewith)

EX.77/22

(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel

Subject Matter

The minutes of the meeting of the Joint Management Team on 19 April 2022 were submitted for information.

Summary of options rejected     None

DECISION

That the minutes of the meeting of the Joint Management Team held on 19 April 2022, attached as Appendix B, be received.

Reasons for Decision     Not applicable. 

(Non Key Decision)

The Corporate Director of Governance and Regulatory Services to submit a report seeking the nomination of Members to serve on various outside bodies.
(Copy Report GD.31/22 herewith and Appendix to follow)

Background Papers – Carlisle City Council’s Constitution is available on the Council website







EX.78/22

(Non Key Decision)

Portfolio       Cross-Cutting

Relevant Scrutiny Panel

People Panel; Place Panel; Resources Panel                                                                                                                             

Subject Matter

 

The Leader submitted report GD.31/22 concerning the nomination of Members to serve on various outside bodies.  Appendix A to the report set out details of those bodies to which the Executive was responsible for making appointments.  The Leader considered that the nominations made provided, as far as was possible, fair and balanced representation across the Council.

 

The Leader reported an amendment to the published nominations:

Currock Community Centre - Councillors Glover and Wills only.

 

The nominations were agreed.


Summary of options rejected     not to make nominations to outside bodies

DECISION

That the City Council’s representatives on the following outside bodies be as indicated:

Outside Body

Appointments

Belah Community Centre Management Committee

Councillors Ellis, Dr Davison and Morton

Botcherby Community Centre Management Committee

Councillor Nedved

Brampton and Beyond Community Trust Advisory Council

Councillor Meller

Citizens Advice Carlisle and Eden Trustee Management Committee

Councillors Bomford and Shepherd

Carlisle and Eden Community Safety Partnership Leadership Group

Councillor Mrs Mallinson

Councillor Morton (as substitute)

Carlisle Educational Charity

Councillors Allison (until June 2024), Mrs Mallinson (until June 2024) and Dr Tickner (until June 2024), Sunter (until June 2025)

Carlisle Highways and Transport Working Group

Councillors Christian and Higgs

Councillor Ellis (as substitute)

WHO Carlisle Health Forum (Previously Carlisle Healthy City Steering Group)

Councillors Mrs Mallinson, Mitchell and Patrick.

Carlisle Partnership Executive

Councillors Higgs, J Mallinson, Mrs Mallinson and Dr Tickner

Conservation Area Advisory Committee

Councillor Bomford

Cumberland and Westmoreland Welfare Trust for the Blind

Councillor Morton

Cumbria Health Scrutiny Committee

Councillor Shepherd

Councillor Mrs Finlayson (as substitute)

Cumbria Leadership Board

Councillor J Mallinson
Councillor Ellis (as substitute)

Cumbria Public Health Alliance

Councillor Mrs Mallinson

Cumbria Strategic Waste Partnership

Councillors Christian and Bomford

Currock Community Centre Management Committee

Councillors Wills and Glover

Denton Holme Community Centre Management Committee

Councillors Alcroft, Brown and Southward

Riverside Board/Carlisle Liaison Group

Councillors Bainbridge, Brown, Bomford and Bowman

The District Council’s Network Assembly

Councillor J Mallinson

Councillor Ellis (as substitute)

Downagate Community Centre Management Committee

Councillors Mrs Bowman and Christian

Greystone Community Association

Councillor Mrs Glendinning

Harraby Community Centre Management Committee

Councillors Ms Ellis-Williams, Miss Sherriff and Mrs Mitchell

Local Enterprise Partnership Scrutiny Board

Councillor Bainbridge

Local Government Association – General Assembly

Councillor J Mallinson

Councillor Ellis (as substitute)

Local Government Information Unit

Councillor Ellis

Longtown Memorial Hall Community Centre Management Committee

Councillor J Mallinson

Mary Hannah Almshouses

Councillors Ellis (until March 2024), Dr Davison (until June 2023) and Morton (until June 2025)

Morton Community Centre Management Committee

Councillors Lishman, Southward and Dr Tickner

North Pennines Area of Outstanding Natural Beauty Partnership

Councillor Collier

North West Local Authorities Employers Organisation

Councillor J Mallinson

Councillor Ellis (as substitute)

North West Regional Housing Forum

Councillor Bowman

PATROL (Parking and Traffic Regulations Outside London) Joint Committee

Councillor Christian

Petteril Bank Community Centre Management Committee

 

Settle – Carlisle Railway Development Company

Councillor Collier

Solway Coast Area of Outstanding Natural Beauty Joint Advisory Committee

Councillor Collier

Solway Firth Partnership Board

Councillor Collier and Councillor Shepherd (sub)

Stanwix Community Association

Councillor Nedved

Tullie House Museum and Art Gallery Trust Board

Councillors Meller and Glover

West Coast Rail 250

Councillor J Mallinson

Yewdale Community Centre Management Committee

Councillors Bainbridge, Miss Whalen and Mrs Finlayson


Reasons for Decision

To make appointments to outside bodies for 2022/23.

Exempt Items

- NIL - 

Members of the Executive

Councillor J Mallinson (Leader's Portfolio)
Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)
Councillor N Christian (Environment and Transport Portfolio Holder)
Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)

 Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)
Councillor Mrs Bowman (Economy, Enterprise and Housing Portfolio Holder)
Councillor Meller (Local Government Reorganisation Transition)

Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on 7 June 2022

Enquiries, requests for reports, background papers etc to: 
committeeservices@carlisle.gov.uk

Additional Meeting Documents

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
No apology information has been recorded for the meeting.
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Officers:     Town Clerk and Chief Executive
                    Corporate Director of Governance and Regulatory Services
                    Corporate Director of Finance and Resources
                    Corporate Director of Economic Development