To sign the Minutes of the meeting of the Executive held on 21 February 2022 and 21 March 2022. [Minute Book Vol 48(6)] To confirm the minutes of the meeting of the Executive on 25 April 2022. (Copy Minutes herewith)
The Corporate Director of Finance and Resources to submit a report on the Provisional General Fund Revenue Outturn for 2021/22. (Copy Report RD.03/22 herewith)
(Key Decision – KD.11/22) Portfolio Finance, Governance and Resources Relevant Scrutiny Panel People Panel Subject Matter
The Finance, Governance and Resources Portfolio Holder submitted report RD.03/22 summarising the 2021/22 provisional outturn for the General Fund revenue budget, giving reasons for variances. Once transfers to earmarked reserves and funding of the carry forward requests in 2022/23 had been accounted for, the outturn position would result in a net overall contribution to General Fund Reserves of £17,000. Requests had been made to carry forward committed expenditure of £1,967,900, net transfers to/from reserves and provisions of £2,479,629 and transfer to the building control reserve of £46,666, which, if approved, would result in an overall net overspend position of £215,029 on Council Services; however, it was estimated that additional funding from Business Rates income would be realised currently estimated at £256,325 (subject to the completion of the NNDR3 return and confirmation of any pooling gains).
That the Executive: (i) Noted the net underspend of £4,232,500 for Council Services as at 31 March 2022;
The Corporate Director of Finance and Resources to submit a report summarising the 2021/22 provisional Capital Outturn, and providing details of the revised Capital Programme for 2022/23. (Copy Report RD.04/22 herewith)
(Key Decision – KD.11/22) Portfolio Finance, Governance and Resources Relevant Scrutiny Panel People Panel Subject Matter The Finance, Governance and Resources Portfolio Holder submitted report RD.04/22 summarising the 2021/22 provisional outturn for the Council's Capital Budget; and providing details of the revised Capital Programme for 2022/23. The outturn showed that the net underspend for Council services as at 31 March 2022 once committed expenditure totalling £7,106,700 was taken into account was £364,314. Details of the resources which had been utilised to fund the 2021/22 Capital Programme, together with the 5 year Capital Programme for the period 2022/23 to 2026/27 were also provided. The 2022/23 programme would be continually reviewed to ensure the Council had the capacity to deliver that level of programme. The information contained within the report was provisional and subject to the formal audit process. The Finance, Governance and Resources Portfolio Holder concluded by moving the recommendations, which were duly seconded by the Economy, Enterprise and Housing Portfolio Holder.
Summary of options rejected that the net underspend and the revised programme for 2022/23 should not be recommended to Council. DECISION That the Executive: (i) Noted the net underspend as at 31 March 2022 of £364,314 which included committed expenditure to be met totalling £7,106,700, which was recommended by the Corporate Director of Finance and Resources for approval to Council;
The Corporate Director of Finance and Resources to submit a report providing the annual report on Treasury Management, together with the regular report on Treasury Transactions. (Copy Report RD.05/22 herewith)
(Key Decision – KD.11/22) Portfolio Finance, Governance and Resources Relevant Scrutiny Panel People Panel Subject Matter The Finance, Governance and Resources Portfolio Holder submitted report RD.05/22 providing the annual report on Treasury Management, as required under both the Financial Procedure Rules and the CIPFA Code of Practice on Treasury Management. Also included was the regular report on Treasury Transactions. The Finance, Governance and Resources Portfolio Holder moved the recommendation set out. The Economy, Enterprise and Housing Portfolio Holder duly seconded the recommendation. Summary of options rejected that the report should not be recommended to Council for approval. DECISION That Report RD.05/22 be received and recommended to the City Council for approval on 19 July 2022. Reason for Decision
To receive the annual report on Treasury Management.
The Corporate Director of Finance and Resources to submit a report summarising the 2021/22 provisional outturn and performance position for Council Tax. (Copy Report RD.06/22 herewith)
(Key Decision – KD.11/22) Portfolio Finance, Governance and Resources Relevant Scrutiny Panel People Panel Subject Matter The Deputy Leader submitted report RD.06/22 summarising the 2021/22 provisional outturn and performance position for Council Tax. The report set out the Council Tax Collection Fund budget along with the Council's Council Tax collection performance and NNDR Provisional Outturn as at 31 March 2022. The Finance, Governance and Resources Portfolio Holder concluded his presentation by moving the recommendations, which were seconded by the Economy, Enterprise and Housing Portfolio Holder.
Summary of options rejected None DECISION That the Executive: (i) noted the provisional outturn position at 31 March 2022 for Council Tax, and
The Corporate Director of Finance and Resources to submit a report on the amount of allowances paid to Members as part of the Elected Members’ Allowances Scheme for 2021/22. (Copy Report RD.07/22 herewith)
(Key Decision – KD.11/22) Portfolio Finance, Governance and Resources Relevant Scrutiny Panel People Panel Subject Matter The Finance, Governance and Resources Portfolio Holder submitted report RD.07/22 setting out the amount of allowances paid to Members as part of the Elected Members' Allowances Scheme for 2021/22. He advised that £271,663 had been paid in allowances to individual Members which represented an underspend of £17,937, the reasons for which were provided at Section 2. The Finance, Governance and Resources Portfolio Holder then moved the recommendation which was seconded by the Economy, Enterprise and Housing.
Summary of options rejected None DECISION That Report RD.07/22 be received and the overall underspend of £17,973 on Elected Members' Allowances for 2021/22 be noted. Reasons for Decision To receive details of the 2021/22 Provisional Outturn in respect of Members' Allowances.
(Non Key Decision) The Notice of Executive Key Decisions, published on 22 April 2022, is submitted for information. (Copy Notice herewith)
(Non Key Decision) A Schedule detailing decisions taken by Officers under delegated powers is attached for information. (Copy Schedule herewith) Background Papers – as detailed within the Schedule
(Non Key Decision) The Minutes of the meeting of the Joint Management Team held on 19 April 2022 are submitted for information. (Copy Minutes herewith)
(Non Key Decision) Portfolio Cross Cutting Relevant Scrutiny Panel People Panel; Place Panel; Resources Panel Subject Matter The minutes of the meeting of the Joint Management Team on 19 April 2022 were submitted for information. Summary of options rejected None DECISION
(Non Key Decision) The Corporate Director of Governance and Regulatory Services to submit a report seeking the nomination of Members to serve on various outside bodies. (Copy Report GD.31/22 herewith and Appendix to follow) Background Papers – Carlisle City Council’s Constitution is available on the Council website
(Non Key Decision) Portfolio Cross-Cutting Relevant Scrutiny Panel People Panel; Place Panel; Resources Panel
Subject Matter
The Leader submitted report GD.31/22 concerning the nomination of Members to serve on various outside bodies. Appendix A to the report set out details of those bodies to which the Executive was responsible for making appointments. The Leader considered that the nominations made provided, as far as was possible, fair and balanced representation across the Council.
The Leader reported an amendment to the published nominations: Currock Community Centre - Councillors Glover and Wills only.
The nominations were agreed.
Summary of options rejected not to make nominations to outside bodies DECISION That the City Council’s representatives on the following outside bodies be as indicated:
Outside Body
Appointments
Belah Community Centre Management Committee
Councillors Ellis, Dr Davison and Morton
Botcherby Community Centre Management Committee
Councillor Nedved
Brampton and Beyond Community Trust Advisory Council
Councillor Meller
Citizens Advice Carlisle and Eden Trustee Management Committee
Councillors Bomford and Shepherd
Carlisle and Eden Community Safety Partnership Leadership Group
Councillor Mrs Mallinson
Councillor Morton (as substitute)
Carlisle Educational Charity
Councillors Allison (until June 2024), Mrs Mallinson (until June 2024) and Dr Tickner (until June 2024), Sunter (until June 2025)
Carlisle Highways and Transport Working Group
Councillors Christian and Higgs
Councillor Ellis (as substitute)
WHO Carlisle Health Forum (Previously Carlisle Healthy City Steering Group)
Councillors Mrs Mallinson, Mitchell and Patrick.
Carlisle Partnership Executive
Councillors Higgs, J Mallinson, Mrs Mallinson and Dr Tickner
Conservation Area Advisory Committee
Councillor Bomford
Cumberland and Westmoreland Welfare Trust for the Blind
Councillor Morton
Cumbria Health Scrutiny Committee
Councillor Shepherd
Councillor Mrs Finlayson (as substitute)
Cumbria Leadership Board
Councillor J Mallinson Councillor Ellis (as substitute)
Cumbria Public Health Alliance
Cumbria Strategic Waste Partnership
Councillors Christian and Bomford
Currock Community Centre Management Committee
Councillors Wills and Glover
Denton Holme Community Centre Management Committee
Councillors Alcroft, Brown and Southward
Riverside Board/Carlisle Liaison Group
Councillors Bainbridge, Brown, Bomford and Bowman
The District Council’s Network Assembly
Councillor J Mallinson
Downagate Community Centre Management Committee
Councillors Mrs Bowman and Christian
Greystone Community Association
Councillor Mrs Glendinning
Harraby Community Centre Management Committee
Councillors Ms Ellis-Williams, Miss Sherriff and Mrs Mitchell
Local Enterprise Partnership Scrutiny Board
Councillor Bainbridge
Local Government Association – General Assembly
Local Government Information Unit
Councillor Ellis
Longtown Memorial Hall Community Centre Management Committee
Mary Hannah Almshouses
Councillors Ellis (until March 2024), Dr Davison (until June 2023) and Morton (until June 2025)
Morton Community Centre Management Committee
Councillors Lishman, Southward and Dr Tickner
North Pennines Area of Outstanding Natural Beauty Partnership
Councillor Collier
North West Local Authorities Employers Organisation
North West Regional Housing Forum
Councillor Bowman
PATROL (Parking and Traffic Regulations Outside London) Joint Committee
Councillor Christian
Petteril Bank Community Centre Management Committee
Settle – Carlisle Railway Development Company
Solway Coast Area of Outstanding Natural Beauty Joint Advisory Committee
Solway Firth Partnership Board
Councillor Collier and Councillor Shepherd (sub)
Stanwix Community Association
Tullie House Museum and Art Gallery Trust Board
Councillors Meller and Glover
West Coast Rail 250
Yewdale Community Centre Management Committee
Councillors Bainbridge, Miss Whalen and Mrs Finlayson
Reasons for Decision To make appointments to outside bodies for 2022/23.
- NIL -
Councillor J Mallinson (Leader's Portfolio) Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder) Councillor N Christian (Environment and Transport Portfolio Holder) Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)
Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder) Councillor Mrs Bowman (Economy, Enterprise and Housing Portfolio Holder) Councillor Meller (Local Government Reorganisation Transition)
Enquiries, requests for reports, background papers etc to: committeeservices@carlisle.gov.uk
Officers: Town Clerk and Chief Executive Corporate Director of Governance and Regulatory Services Corporate Director of Finance and Resources Corporate Director of Economic Development