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Meeting Details

Executive
21 Mar 2022 - 16:00 to 16:14
Scheduled
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
APOLOGIES FOR ABSENCE
To receive apologies for absence.

EX.35/22
Apologies for absence were submitted on behalf of the Environment and Transport Portfolio Holder and the Town Clerk and Chief Executive. 
PUBLIC AND PRESS
To agree that the items of business within Part A of the agenda should be dealt with in public and that the items of business within Part B of the agenda should be dealt with in private.

EX.36/22
RESOLVED - That the Agenda be agreed as circulated.
DECLARATIONS OF INTEREST
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any items on the agenda at this stage.

EX.37/22
No declarations of interest were submitted.

To sign the Minutes of the meeting of the Executive held on 20 December 2021 and 19 January 2022.
[Minute Book Vol 48(5)]

To confirm the minutes of the meeting of the Executive on 21 February 2022

(Copy Minutes herewith)

EX.38/22
RESOLVED - 1) That the minutes of the meetings held on 20 December 2021 and 19 January 2022 be signed as a correct record.

2) That the minutes of the meeting held on 21 February 2022 be agreed.
Public Items

(Non Key Decision)

The Notice of Executive Key Decisions, published on 18 February 2022, is submitted for information.

The Corporate Director of Economic Development was scheduled to submit a private report regarding the Central Plaza Development Site Options (Key decision – KD.01/22).  This report has been incorporated into the Central Plaza Project report (KD.08/22).

The Corporate Director of Governance and Regulatory Services was scheduled to submit a private report regarding the Proposed Disposal of Four Property Assets to Provide New Affordable Housing Sites (KD.06/22).  A further period of time is required to conclude negotiations and finalise recommendations for the Executive therefore the report has been deferred to a future Executive meeting.

(Copy Notice herewith)


EX.40/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The Notice of Executive Key Decisions dated 18 February 2022 was submitted for information.

The Corporate Director of Economic Development was scheduled to submit a private report regarding the Central Plaza Development Site Options (Key decision – KD.01/22). This report has been incorporated into the Central Plaza Project report (KD.08/22).
The Corporate Director of Governance and Regulatory Services was scheduled to submit a private report regarding the Proposed Disposal of Four Property Assets to Provide New Affordable Housing Sites (KD.06/22). A further period of time is required to conclude negotiations and finalise recommendations for the Executive therefore the report has been deferred to a future Executive meeting.

Summary of options rejected     None

DECISION

That the Notice of Executive Key Decisions dated 18 February 2022 be received.

Reasons for Decision     Not applicable.

(Non Key Decision)

A Schedule detailing decisions taken by the Leader / Portfolio Holders under delegated powers is attached for information.
(Copy Schedule herewith)

Background Papers – as detailed within the Schedule



EX.41/22
(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel     Economic Growth

Subject Matter

Details of decisions taken by the Leader and Portfolio Holders under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix A, be noted.

Reasons for Decision     Not applicable

(Non Key Decision)

A Schedule detailing decisions taken by Officers under delegated powers is attached for information.

(Copy Schedule herewith)

Background Papers – as detailed within the Schedule

EX.42/22
(None Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

Details of decisions taken by Officers under delegated powers were submitted.

Summary of options rejected     None

DECISION

That the decisions, attached as Appendix B, be noted.

Reason for Decision     Not applicable
A.4 Pdf JOINT MANAGEMENT TEAM (119Kb)

(Non Key Decision)

The Minutes of the meeting of the Joint Management Team held on 19 January 2022 are submitted for information.
(Copy Minutes herewith)

EX.43/22

(Non Key Decision)

Portfolio     Cross Cutting

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The minutes of the meeting of the Joint Management Team on 21 February 2022 were submitted for information.

Summary of options rejected     None

DECISION

That the minutes of the meeting of the Joint Management Team held on 21 February 2022, attached as Appendix c, be received.

Reasons for Decision     Not applicable

(Non Key Decision)

Pursuant to Minute Excerpt HWSP.17/22, the Executive to consider a recommendation from the Health and Wellbeing Scrutiny Panel.
(Copy Minute Excerpt HWSP.17/22 herewith)

EX.44/22
(Non Key Decision)

Portfolio     Leader

Relevant Scrutiny Panel     Health and Wellbeing

Subject Matter

The Health and Wellbeing Panel had, at its meeting on 17 February 2022, scrutinised an overview of the key findings of the Feasibility Study for the James Street Baths and adjoining Grade II listed Turkish Health Suite that had been commissioned for Carlisle City Council by Cumbria County Council.  The Panel also listened to a presentation from representatives of The Friends of Carlisle Victorian Baths and Turkish Baths.

The Health and Wellbeing Panel the referred the following recommendations to the Executive (HWSP.17/22 referred)

"2) That the Panel recommend to Executive that the Friends Group be allowed 8-10 months to complete the AHF funded feasibility study and business plan (RIBA Stage 1) before Council progresses to Community Consultation, Order of Costs and Economic Appraisal/Outline Business Case.

3) That the Panel recommend to Executive that Officers work with the Friends Group to explore a Community Asset Transfer and progress options for the James Street Public Baths; and provide an update to the August meeting of the Health and Wellbeing Scrutiny Panel."

The Culture, Heritage and Leisure Portfolio Holder expressed his support for the recommendations of the Health and Wellbeing Scrutiny Panel and thanked Officers for their continued work in respect of the sites at James Street.  He moved that the recommendations of the Health and Wellbeing Scrutiny Panel be adopted by the Executive. 

The Communities, Health and Wellbeing Portfolio Holder seconded the recommendation.  

 

Summary of options rejected     Not to support the recommendations of the Panel. 

 

DECISION

That the Executive adopt the recommendations of Health and Wellbeing Scrutiny Panel:

1.  That the Friends Group be allowed 8 - 10 months to complete the AHF funded feasibility study and business plan (RIBA Stage 1) before Council progresses to Community Consultation, Order of Costs and Economic Appraisal/Outline Business Case;

2.  That Officers work with the Friends Group to explore a Community Asset Transfer and progress options for the James Street Public Baths; and provide an update to the August meeting of the Health and Wellbeing Scrutiny Panel.  

Reasons for Decision

To consider and respond to a reference from the Health and Wellbeing Scrutiny Panel.

(Non Key Decision)

The Deputy Chief Executive to provide an update on the work of the Carlisle Local Focus Hub and the proposals for establishing it within the City Council.
Copy Report CS.13/22 and Minute Excerpt herewith)

EX.45/22

(Non Key Decision)

 

Portfolio     Communities, Health and Wellbeing

Relevant Scrutiny Panel
     Health and Wellbeing

Subject Matter

The Communities, Health and Wellbeing Portfolio Holder submitted an update on the work of the Carlisle Local Focus Hub (LFH).  The report proposed the transfer of leadership responsibilities of the LFH to the City Council, bringing the work in line with other district areas in North Cumbria.  The report (CS.13/22) also proposed the appointment of a fixed term, full time Hub Manager. 

The Health and Wellbeing Scrutiny Panel had considered the matter at its meeting on 17 February 2022 (HWSP.16/22 referred).

The Chair of the Health and Wellbeing Scrutiny Panel was in attendance. 

In moving the recommendations, the Communities, Health and Wellbeing Portfolio Holder emphasised the importance of the LFH and the Health and Wellbeing Scrutiny Panel’s support for the proposals. 

The Deputy Leader seconded the recommendations.


Summary of options rejected     Not to take over leadership responsibilities of the LFH

DECISION

That the Executive agreed the proposals for establishing the Local Focus Hub within the City Council and supported the recruitment of a fixed term, full time Hub Manager (CS.13/22)

Reasons for Decision

The LFH would assist the Council and local partners to manage the requirements arising from the North Cumbria Community Safety Partnership and review the requirements of each Community Safety partnership under the two new authorities for Cumbria.

(Non Key Decision)

The Deputy Chief Executive to submit a report requesting the release
release of £20,000 non-recurring revenue budget to support action to address anti-social behaviour in the city centre.
(
Copy Report CS.12/22 herewith)

EX.46/22

(Non Key Decision)

Portfolio     Communities, Health and Wellbeing

Relevant Scrutiny Panel     Business and Transformation

Subject Matter

The Communities, Health and Wellbeing Portfolio Holder submitted report CS.12/22 which requested approval for the release of £20,000 non-recurring revenue budget to support action to address anti-social behaviour in the city centre.  Work was underway to develop actions via the Local Focus Hub, working with Cumbria Police and businesses associated with retail, catering and night time economy.

The Communities, Health and Wellbeing Portfolio Holder moved the recommendations and the Leader seconded them.

Summary of options rejected     Not to release the money

DECISION

1) That the release of the £20,000 non-recurring revenue budget to support action to address anti-social behaviour in the city centre be agreed;
2) That such action be agreed with the Communities, Health and Wellbeing Portfolio Holder prior to expenditure.

Reasons for Decision

To address anti-social behaviour in line with the Carlisle Plan and vision.

(Non Key Decision)

The Deputy Chief Executive to submit Cumbria County Council’s Carlisle Cycling and Walking Infrastructure Plan.
(Copy Report CS.14/22 herewith)

EX.47/22
(Non Key Decision)

Portfolio     Environment and Transport

Relevant Scrutiny Panel     Economic Growth

Subject Matter

The Communities, Health and Wellbeing Portfolio Holder presented the Carlisle Local Cycling and Walking Infrastructure Plan (LCWIP) which had been prepared by Cumbria County Council with the support of a range of Key Stakeholders including Carlisle City Council (CS.14/22).

The Communities, Health and Wellbeing Portfolio Holder presented to the Carlisle Local Cycling and Walking Infrastructure Plan which set out prioritised plans for the provision of enhanced cycling and walking routes in Carlisle and had been the subject of extensive public consultation.  The approved Plan would be an essential requirement for bids to government for cycling and walking improvements.

The Communities, Health and Wellbeing Portfolio Holder moved the recommendation to endorse the Plan and the Leader seconded it.

Summary of options rejected     Not to endorse the Plan

DECISION

That the Executive endorse the Carlisle Local Cycling and Walking Infrastructure Plan as set out in the appendix to report CS.14/22.

Reasons for Decision

The government had indicated that bids for improved cycling and walking infrastructure would only be considered if a local cycling and walking infrastructure plan was in place.  The Carlisle Plan lists a large number of potential schemes which had been ranked in priority order based on a range of criteria which were detailed in the report.

(Non Key Decision)

The Policy and Communications Manager to submit a report containing the Quarter 3 2021/22 performance against the current Service Standards
and an update on the delivery of the Carlisle Plan 2021-23 actions as defined in the Plan.  Performance against the 2021/22 Key Performance Indicators (KPIs) are included as a dashboard.
(Copy Report PC.04/22 herewith / Minute Excerpts to follow)

EX.48/22
(Non Key Decision)

Portfolio    Finance, Governance and Resources

Relevant Scrutiny Panel

Health and Wellbeing; Economic Growth; Business and Transformation

Subject Matter

The Finance. Governance and Resources Portfolio Holder submitted report PC.04/22 containing the Quarter 3 performance against the current Service Standards, together with an update on the delivery of the Carlisle Plan 2021-23 actions as defined in the Plan.  Performance against the 2021/22 Key Performance Indicators was also included.
 
The Health and Wellbeing; Business and Transformation and Economic Growth Scrutiny Panels had scrutinised performance at their meetings held on 17 February; 24 February and 3 February 2022 respectively. Excerpts from the Minutes of those meetings (HWSP.19/22; BTSP.23/22 and EGSP.16/22) were also submitted.
The Finance, Governance and Resources Portfolio Holder moved the recommendation which was seconded by the Leader.

Summary of options rejected     None

DECISION

The Executive had considered the performance of the City Council with a view to seeking continuous improvement in how the Council delivered its priorities.

Reasons for Decision

To seek the Executive's consideration of the performance of the City Council as presented in the report.
Exempt Items
B.1 CENTRAL PLAZA PROJECT

(Key Decision KD.08/22)

T
he report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Corporate Director of Economic Development to submit a report regarding the progress on the Central Plaza project.
(Copy Report ED.04/22 herewith)

B.2 TOWN DEAL PROJECT ‘START WITH THE PARK’

(Key Decision KD.05/22)

The report is not for publication by virtue of paragraph 2 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information which is likely to reveal the identity of an individual.

The Corporate Director of Economic Development to submit a report seeking the
approval of the commencement of preparatory work for the making of a Compulsory Purchase Order (CPO) in respect of the land needed for the Start with the Park project which cannot be acquired by private negotiation and the engagement of external consultants
(Copy Report ED.13/22 herewith)

B.3 CARLISLE TOWN DEAL

(Key Decision KD.07/22)

The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Corporate Director of Economic Development to submit a report seeking the approval of the Carlisle Town Deal business cases for submission to the Department for Levelling Up, Housing & Communities (DLUHC).
(Copy Report ED.05/22 herewith and Minute Excerpt to follow)

B.4 LAND AT MORTON

(Key Decision KD.09/22)

The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Corporate Director of Governance and Regulatory Services to submit Chancerygate’s update report.
(Copy Report GD.18/22 herewith)


B.5 LAND AT GREARSHILL

(Key Decision KD.10/22)

The report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Corporate Director of Governance and Regulatory Services to submit Chancerygate’s update report.
(Copy Report GD.19/22 herewith)

Members of the Executive

Councillor J Mallinson (Leader's Portfolio)
Councillor G Ellis (Deputy Leader, and Finance, Governance and Resources Portfolio Holder)
Councillor N Christian (Environment and Transport Portfolio Holder)
Councillor S Higgs (Culture, Heritage and Leisure Portfolio Holder)
Councillor Mrs E Mallinson (Communities, Health and Wellbeing Portfolio Holder)

 Councillor Mrs Bowman (Economy, Enterprise and Housing Portfolio Holder)

Notes to Members:
Decisions made at this meeting, if not subject to call-in, will normally become live on 31 March 2022

Enquiries, requests for reports, background papers etc to: 
committeeservices@carlisle.gov.uk

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
Councillor Nigel Edward Christian 
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also Present: Councillor Christine Finlayson, Chair of the Health and Wellbeing Scrutiny Panel

  Councillor Trevor Allison, Observer Officers:    Deputy Chief Executive
                    Corporate Director of Governance and Regulatory Services
                    Corporate Director of Finance and Resources
                    Corporate Director of Economic Development