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Meeting Details

Meeting Summary
Audit Committee
22 Dec 2016 - 10:00 to 12:00
Occurred
Flensburg Room
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Part 1
A private preparatory / briefing meeting for Members of the Committee will be held at 9.15 am in the Flensburg Room
Apologies for Absence
To receive apologies for absence and notification of substitutions
Standard Items
Pdf Minutes (100Kb)
To approve and sign the Minutes of the meeting held on 27 September 2016.
[Copy Minutes in Minute Book Volume 43(3) / herewith]
Part A
A.1 Pdf MINUTES OF RESOURCES OVERVIEW AND SCRUTINY PANEL (55Kb)
The Minutes of the meetings of the Resources Overview and Scrutiny Panel held on 20 October and *6 December 2016 are submitted for information.
(Copy Minutes herewith / *to follow)
A.2 Pdf ANNUAL AUDIT LETTER 2015/16 (704Kb)
To receive Grant Thornton's Annual Audit Letter 2015/16 for information.
(Copy Letter herewith)
A.3 Pdf AUDIT COMMITTEE PROGRESS AND UPDATE REPORT (1410Kb)
Grant Thornton to present their progress and update report.
(Copy Report herewith)
A.4 Pdf FINAL ACCOUNTS PROCESS 2016/17 (135Kb)
The Chief Finance Officer to submit a report updating Members on the final accounts process.
(Copy Report RD.44/16 herewith)
A.5 Pdf INTERNAL AUDIT PROGRESS REPORT 2016-17 (68Kb)
The Chief Finance Officer to submit a report summarising the work carried out by Internal Audit and detailing progress against Audit Plans for 2015/16 and 2016/17.
(Copy Report RD.45/16 herewith)

The undernoted Final Audit Reports are submitted for consideration:
Pdf Audit of Carlisle Enterprise Centre (837Kb)
 
Pdf Audit of Overtime (824Kb)
 
Pdf Audit of External Communications (933Kb)
 
Pdf Audit of Electoral Registration (820Kb)
(Copy Reports herewith)
A.6 Pdf TREASURY MANAGEMENT STRATEGY STATEMENT, INVESTMENT STRATEGY AND MINIMUM REVENUE PROVISION STRATEGY 2017/18 (249Kb)
The Chief Finance Officer to submit a report setting out the Council's Treasury Management Strategy Statement for 2017/18 in accordance with the CIPFA Code of Practice on Treasury Management.  The matter was considered by the Executive on 19 December 2016.
(Copy Report RD.42/16 herewith / Minute Excerpt to follow)
A.7 Pdf TREASURY MANAGEMENT SEPTEMBER 2016 AND FORECASTS FOR 2017/18 TO 2021/22 (118Kb)
The Chief Finance Officer to submit a report providing the regular quarterly summary of Treasury Management Transactions, together with budgetary projections for 2017/18 - 2021/22.  The matter was considered by the Executive and Resources Overview and Scrutiny Panel on 21 November and 6 December 2016 respectively.
(Copy Report RD.34/16 and Minute Excerpts herewith)
A.8 Pdf CORPORATE RISK MANAGEMENT (249Kb)
The Deputy Chief Executive to submit a report updating Members on the Council's Risk Management arrangements.  The matter was considered by the Resources Overview and Scrutiny Panel on 20 October 2016.
(Copy Report SD.32/16 and Minute Excerpt herewith)
Part B
B.1 FUTURE OF THE INTERNAL AUDIT SERVICE
This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information)

Pursuant to Minute AUC.63/16, the Chief Finance Officer to submit a report concerning the future of the Internal Audit Service.  The Executive considered the matter on 24 October 2016.
(Copy Report and Minute Excerpt to follow)
Members of the Audit Committee

Conservative - Higgs, Mrs Mallinson, Shepherd,Bowman S (sub), Christian (sub), Earp (sub)

Labour – Bowditch (Vice-Chairman), Ms Franklin, Patrick (Chairman), Mrs Riddle, Alcroft (sub), Ms Williams (sub), Wilson (sub)

Enquiries to:
Morag Durham - Tel: 817036

Additional Meeting Documents

  1. Pdf Minutes - Resources Overview and Scrutiny Panel 6 December 2016 (149Kb)
  2. B.1 - FUTURE OF THE INTERNAL AUDIT SERVICE
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
  3. Pdf Minutes - Audit Committee - 22 12 16 (132Kb)

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Councillor Ms Jacqueline Franklin Councillor Ruth Alcroft
Absent
NameReason for AbsenceSubstituted By
Councillor David Shepherd  

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
Councillor Mrs Elizabeth Anne MallinsonB.1Future of Internal AuditInterestCouncillor Mallinson is also a Member of Cumbria County Council

Visitors

Also in attendance at the above meeting were:

Corporate Director of Governance and Regulatory Services

Chief Finance Officer

Corporate Director of Economic Development

Group Audit Manager; and the Audit Manager (Cumbria Shared Internal Audit Service)

Associate Director; and the Audit Manager (Grant Thornton)


___ Members of public expressed a desire to address the meeting.