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Meeting Details

Meeting Summary
Audit Committee
22 Jul 2013 - 10:00 to 12:50
Scheduled
Flensburg Room
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Standard Items
Briefing Meeting
A private preparatory / briefing meeting for Members of the Committee will be held at 9.30 am in the Flensburg Room 
Appointment of Chairman
To appoint a Chairman of the Audit Committee
Appointment of Vice-Chairman
To appoint a Vice-Chairman of the Audit Committee
Apologies for Absence
To receive apologies for absence and notification of substitutions.
Declarations of Interest
Members are invited to declare any disclosable pecuniary interests, other registrable interests and any interests, relating to any item on the agenda at this stage.
Public and Press
To agree that the items of business within Part A of the agenda should be dealt with in public; and that the items of business within Part B of the agenda should be dealt with in private.
Pdf Minutes (135Kb)
To approve and sign the Minutes of the meeting held on 15 April 2013.
[Copy Minutes in Minute Book Volume 40(1) / herewith]
Public Items
A.1 Pdf MINUTES OF RESOURCES OVERVIEW AND SCRUTINY PANEL (112Kb)
The Minutes of the meetings of the Resources Overview and Scrutiny Panel held on 5 March, 4 April and 6 June 2013 are submitted for information.
(Copy Minutes herewith)
A.2 Pdf AUDIT PLAN 2012/13 (260Kb)
The Director of Grant Thornton to present their Audit Plan for 2012/13.
(Copy Audit Plan herewith)
A.3 Pdf FEE LETTER 2013/14 (581Kb)
The Director of Grant Thornton to present their fee letter for 2013/14.
(Copy Letter herewith)
A.4 Pdf GRANT CERTIFICATION WORK PLAN FOR 2012/13 (127Kb)
The Director of Grant Thornton to present their Grant Certification Work Plan for 2012/13.
(Copy Report herewith)
A.5 Pdf ANNUAL GOVERNANCE STATEMENT 2012/13 (90Kb)
The Director of Resources to submit a report updating Members on progress made to the Annual Governance Statement.
(Copy Report RD.22/13 herewith)
A.6 Pdf STATEMENT OF ACCOUNTS 2012/13 (482Kb)
The Director of Resources to submit a report enclosing the 2012/13 Statement of Accounts for Members' information.
(Copy Report RD.23/13 herewith)

The following background reports are also submitted:
A.6(a) Pdf PROVISIONAL GENERAL FUND REVENUE OUTTURN 2012/13 (328Kb)
(Copy Report RD.12/13 herewith)
A.6(b) Pdf PROVISIONAL CAPITAL OUTTURN 2012/13 AND REVISED CAPITAL PROGRAMME 2013-14 (120Kb)
(Copy Report RD.11/13 herewith)
A.7 Pdf TREASURY MANAGEMENT OUTTURN 2012/13 (135Kb)
The Director of Resources to submit a report providing the annual report on Treasury Management and the regular report on Treasury Transactions.
(Copy Report RD.13/13 herewith)

[The 2012/13 Provisional Outturn Reports were also considered by the Executive and the Resources Overview and Scrutiny Panel - copy Minute Excerpts herewith]
A.8 Pdf TREASURY MANAGEMENT COUNTERPARTIES (99Kb)
The Director of Resources to submit a report concerning the amendment of the limits which can be invested with different counterparties.  The matter was considered by the Executive and the Resources Overview and Scrutiny Panel.
(Copy Report RD.08/13 and Minute Excerpts herewith)
A.9 Pdf INTERNAL AUDIT PROGRESS REPORT 2013/14 (NO.1) (7439Kb)
The Director of Resources to submit a report summarising the work carried out by Audit Services since the previous report to the Committee on 15 April 2013.
(Copy Report RD.26/13 herewith)
A.10 Pdf INTERNAL AUDIT OUTTURN REPORT 2012/13 AND REVIEW OF THE EFFECTIVENESS OF INTERNAL AUDIT SERVICES (424Kb)
The Audit Manager to submit a report summarising the work carried out by the Internal Audit Shared Service for the year 2012/13.  Information relating to the effectiveness of Internal Audit is also provided.
(Copy Report RD.25/13 herewith) 
Exempt Items
B.1 OUTCOME OF INTERNAL INVESTIGATION
This report is not for publication by virtue of paragraphs 1 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972, as the report contains exempt information relating to any individual; and to the financial or business affairs of any particular person (including the authority holding that information)

The Director of Resources to submit a report providing details of an internal investigation.
(Copy Report RD.27/13 herewith)
Note:
Enquiries, requests for reports, background papers, etc to Lead Committee Clerk : Morag Durham - 817036
Committee Membership
Conservative: Earp, Mallinson E, Nedved (substitutes Bowman S, Craig, Parsons)
Labour: Atkinson K, Atkinson P, Bowditch, Patrick (substitutes Boaden, Franklin, Whalen)

Additional Meeting Documents

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Mr Paul Atkinson  
Councillor Mrs Elizabeth Anne Mallinson Councillor Cyril Stanley Bowman
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also in attendance at the above meeting were:

Mr R McGahon - Manager, Grant Thornton

Director of Governance
Financial Services Manager
Chief Accountant
Audit Manager
Principal Auditor



___ Members of public expressed a desire to address the meeting.